Contract Coordinator (work from home) in Birmingham

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are committed to providing an environment where everyone can realise their unique potential. In joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working.

We are looking for a Senior Bid Coordinator to join our Birmingham office in a hybrid role supporting both Central Region work-winning activity and priority Public Sector bids. This is a senior coordination role positioned at the top end of bid and proposal delivery, sitting close to bid writing and bid management responsibilities. It offers the opportunity to take on greater ownership, work on more complex submissions, and develop into a Bid Manager role over time.

You’ll play a key role in ensuring that opportunities are well-managed, bids are professionally delivered, and our teams are supported to perform at their best. Alongside this, you’ll gain exposure to high-value, multi-disciplinary Public Sector bids, providing a strong platform for progression. This role is ideal for someone who enjoys being hands-on, is ready to step up in responsibility, and wants to build a long-term career in work-winning and bid management.

What You’ll Do

• Contribute to and coordinate the preparation and submission of proposals and bids within the Birmingham office and wider Central Business Unit (Birmingham, Oxford & Cambridge).
• Manage workflows and documentation (SharePoint, filing systems) to ensure structured delivery.
• Ensure submissions are compliant, well-presented, and aligned to Hoare Lea standards.
• Maintain strong document control, version management, and organisation.
• Manage and maintain opportunity data within our CRM system (Co-Op).
• Open and structure opportunities at early stages.
• Work proactively with work winners to gather and complete key information.
• Support pipeline visibility, reporting, and forecasting.
• Support the coordination of priority Public Sector bids.
• Assist with timelines, inputs, and multi-disciplinary collaboration.
• Contribute to content development, structuring responses, and shaping submissions.
• Provide additional support on key pursuits where required.
• Support Public Sector framework submissions where needed.
• Maintain visibility of framework-related opportunities.
• Provide light-touch coordination to ensure opportunities are progressed.
• Act as a central coordination point across bid teams.
• Ensure submissions are followed up and outcomes recorded.
• Capture and share client feedback to support continuous improvement.
• Attend internal key work-winning and forecast meetings.
• Support client events, local industry events and engagement activities where required.
• Assist with follow-up actions to maintain momentum post-submission.
• Use market research tools and platforms to inform BD activities across the Central Business Unit and Public Division.
• Use CRM and digital tools effectively to support delivery.
• Embrace emerging tools, including AI, to improve efficiency and quality.
• Contribute to improved and consistent ways of working.

About you

To be successful in this role you’ll need:

• Experience in a bid coordination or proposal role, ideally within construction, engineering, or consultancy.
• A clear desire and capability to progress into bid writing or bid management roles.
• Confidence working on, or readiness to step into, more complex or higher-value submissions.
• Strong organisational skills, with the ability to manage multiple priorities.
• Excellent communication skills and confidence working with senior stakeholders.
• High attention to detail and pride in producing quality work.

This role forms part of Hoare Lea’s commitment to building a professional, structured work-winning capability across the business. You will be supported to develop beyond coordination, gaining exposure to bid writing, bid management, and strategic work-winning activity, with a clear pathway into more senior roles over time.

This role is based in Birmingham, and candidates should be within easy commuting distance of our Birmingham office. We operate a hybrid working model, with a minimum expectation of three days per week in the office to support collaboration and team working.

To apply simply complete a CV profile and submit your application, or for further information please contact jessicamartin@hoarelea.com. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

We have updated our terms and conditions for candidates. Recruitment agencies: We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.