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- Tasks: Join our project finance team to manage quality project data and client billing.
- Company: Hoare Lea, a human-centric engineering consultancy focused on sustainable solutions.
- Benefits: Enjoy flexible working, 25 days annual leave, private medical cover, and professional development.
- Other info: Participate in community groups and varied social events for a vibrant work culture.
- Why this job: Make a real impact in a supportive environment while developing your finance skills.
- Qualifications: IT literate with strong attention to detail and excellent communication skills.
The predicted salary is between 25000 - 32000 ÂŁ per year.
About us
Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.
We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.
About the role
We are looking for someone to work as part of our project finance team. This is a pivotal role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads.
Key duties include:
- Set up new projects using our internal reporting and accounting systems.
- Assist the engineers in the maintenance of their projects using our internal systems.
- Provide assistance with preparing both internal and external invoices and issue to agreed recipients.
- Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea’s internal IMS procedures.
- Maintain strong relationships with Project Leaders, ensuring that all required information is received in a timely manner.
- Work closely with other members of the finance team, ensuring that everyone is aware of the status of projects.
- Maintain data on clients finance portal systems to obtain purchase orders / upload invoices, liaise with the credit control team, flag any issues to the managers.
- Assist the Manager maintain high levels of data quality, supporting on updating any data inconsistencies identified.
- Ad-hoc project work as required by the business.
About you
- A people person who is comfortable dealing with all levels throughout the organisation.
- A people person, confident approaching and connecting with stakeholders in a pro-active way.
- You’ll be IT literate with good knowledge of Microsoft Office including Excel.
- Good attention to detail and able to work through a task in a methodical way.
- Confident challenging the “Status-Quo”.
- Self-awareness, an open mind, and a spirit of generosity.
How to apply
To apply simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.
Adjustments and accommodations
If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.
Data privacy
We have updated our terms and conditions for candidates, click here to find out more.
Recruitment agencies
We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.
Assistant Finance Coordinator (Project Finance / Entry Level) employer: Hoare Lea
Contact Detail:
Hoare Lea Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Finance Coordinator (Project Finance / Entry Level)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. The more connections we make, the better our chances of landing that dream job.
✨Tip Number 2
Prepare for those interviews! Research Hoare Lea and understand their values and projects. We want to show that we’re not just a good fit for the role, but also for the company culture.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about our skills and experiences. The more we practice, the more confident we’ll be when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, we can keep track of our application status easily!
We think you need these skills to ace Assistant Finance Coordinator (Project Finance / Entry Level)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Assistant Finance Coordinator role. Highlight any relevant coursework or projects that showcase your attention to detail and IT literacy, especially in Microsoft Office.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're excited about joining Hoare Lea. Share your passion for project finance and how you can contribute to our mission of providing sustainable solutions. Be genuine and let your personality shine through!
Showcase Your People Skills: Since this role involves working closely with Project Directors and Leads, emphasise your ability to build strong relationships. Mention any experiences where you've successfully collaborated with others or tackled challenges in a team setting.
Apply Through Our Website: We encourage you to submit your application directly through our website. This ensures your application is seen by the right people and helps us keep track of all candidates efficiently. Plus, it’s super easy!
How to prepare for a job interview at Hoare Lea
✨Know Your Numbers
As an Assistant Finance Coordinator, you'll be dealing with project data and invoices. Brush up on your financial terminology and be ready to discuss how you can maintain meticulous records. Familiarise yourself with basic accounting principles and any relevant software that might come up during the interview.
✨Show Your People Skills
This role requires strong relationships with Project Leaders and stakeholders. Prepare examples of how you've successfully communicated or collaborated in past experiences. Think about times when you’ve had to approach someone proactively to resolve an issue or gather information.
✨Be Detail-Oriented
Attention to detail is crucial in this position. During the interview, highlight your methodical approach to tasks. You could mention specific instances where your attention to detail made a difference, such as catching an error before it became a bigger issue.
✨Embrace the Challenge
Hoare Lea values those who can challenge the status quo. Be prepared to discuss how you've approached challenges in the past and what innovative solutions you've proposed. Show that you're open-minded and willing to think outside the box to improve processes.