Commissioning Coordinator

H&MV Engineering is a global leader in high-voltage electrical engineering, powering the transition to a sustainable future. We're at the cutting-edge of renewable energy, data centres, and complex utility projects - powered by a commitment to continuous improvement and innovation.

Our foundation is built on safety, teamwork, excellence, respect & sustainability. These values shape how we work, how we lead, and how we grow. And at H&MV Engineering, growth isn't just a goal- it's a mindset.

We invest in our people, offering opportunities to develop, lead, and shape the future of energy. We value passion, motivation, and problem-solving skills, and we believe that diverse perspectives fuel better outcomes.

We're not here to keep up - we're here to lead.

H&MV is offering an excellent opportunity for an electrician or nearly qualified electrician who wants to start a professional pathway into high-voltage commissioning. As part of the H&MV Commissioning Development Programme, you will gain hands-on experience, structured training, and a clear progression route toward becoming a Commissioning Engineer, with further opportunities to advance as your career develops.

About the Role

The Commissioning Coordinator plays a key role in supporting the efficient delivery of commissioning activities across all regions. The role ensures smooth day-to-day operations by managing test equipment, coordinating travel and training, maintaining documentation, supporting system access, and providing administrative assistance to the commissioning team. This role directly enables Commissioning Engineers and Commissioning Managers to operate effectively across multiple sites

Key Responsibilities

1. Test Equipment & Inventory Management

• Maintain and update the full test equipment inventory.
• Track equipment movements between sites with accurate documentation.
• Forecast equipment requirements in line with commissioning schedules.
• Monitor equipment utilisation and availability.

2. Calibration Coordination

• Identify calibration requirements and raise requests with approved providers.
• Coordinate calibration activities with the Equipment Coordinator and regional Commissioning Manager.
• Track calibration progress and update all certificates and records.
• Communicate equipment availability and escalated delays or non‑compliance.

3. Travel, Hotels & Meeting Room Coordination

• Gather travel requirements for commissioning personnel.
• Book flights, accommodation, hire cars, and other travel essentials.
• Manage changes, cancellations and provider issues.
• Ensure travel aligns with project schedules and is cost-effective.
• Book hotels and meeting rooms for Department Managers when required.
• Support visa processing through coordination with the Visa Team.

4. Administrative & Departmental Support

• Prepare and distribute departmental communications and updates.
• Support onboarding of new commissioning personnel, including systems access.
• Assist in maintaining all commissioning trackers, dashboards and internal databases.
• Provide general operational and administrative support to the Commissioning Operations Manager and wider team.

5. Meeting Coordination

• Organise and schedule meetings for the commissioning team.
• Issue agendas, circulate documentation and prepare meeting packs.
• Record meeting minutes, track attendance, and follow up on actions.
• Support planning and scheduling activities for commissioning personnel.

6. Early Engagement & Project Readiness

• Manage tender requests in the Cx Tender Request Tracker and assign them appropriately.
• Coordinate documentation readiness for handover, including Cx packs, drawings, RAMS and Cx Alloy setup.
• Maintain accuracy of documentation status within the Cx Dashboard.

7. QAP Test Sheet & Cx Alloy / IMS Management

• Control revisions and ensure test sheets are up to date in IMS and Cx Alloy.
• Review uploaded documentation for correct naming conventions and folder structure.
• Manager the creation of Commissioning Packs from a compliance perspective.
• Flag issues to commissioning engineers and elevate repeated non‑compliances.

8. User Access Management

• Process access requests for ACC, Cx Alloy and the Cx Dashboard.
• Create, modify and deactivate user accounts in line with project needs.
• Conduct periodic access audits to ensure compliance.

9. Documentation Management

• Maintain standardised folder structures in SharePoint, ACC and other platforms.
• Ensure consistent version control and correct document placement.
• Manage folder permissions to maintain data integrity.
• Conduct periodic audits to ensure documentation standards are met.
• Raise Internal Requisitions (IRs) for commissioning‑related purchases, including test equipment, consumables and services.
• Ensure all procurement requests are correctly coded and aligned with project/department budgets.
• Track IR progress and liaise with procurement and finance as needed.

11. Training Planning & Coordination

• Plan and coordinate training for commissioning staff in line with department competency requirements.
• Maintain the training schedule, expiry dates and completion records.
• Liaise with training providers to secure cost-effective and timely training.
• Ensure training aligns with project demands and staff development plans.
• Coordinate onboarding for external commissioning contractors, including access requests, inductions, training requirements, safety documentation and system setup.
• Ensure contractors receive all necessary site information, documentation and contact details prior to mobilisation.
• Track access approvals, documentation return, equipment allocation and training compliance.
• Manage off-boarding to ensure removal of system access, return of equipment, completion of timesheets and transfer of required documentation.
• Work with Commissioning Managers to ensure smooth transitions in and out of projects.

Skills & Requirements

• Experience in administrative or coordination roles.
• Excellent organisational and time-management skills.
• Strong verbal and written communication skills.
• Good IT literacy with the ability to learn new systems quickly.
• Flexibility and adaptability in a fast-moving environment.
• Ability to prioritise and manage multiple tasks effectively.
• Valid driving licence and willingness to travel between sites if required.
• Experience with planning and scheduling operational and commissioning resources
• Understanding of commissioning competencies / contractor abilities
• Understanding of Distribution / Transmission Safety Rules helpful

H&MV Engineering is an Equal Opportunity Employer

We value diversity and are committed to creating an inclusive environment for all employees.

Ready to energise your career?

Join our inclusive team and help build a brighter, more sustainable future- one project at a time.

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