Supply Chain Administrator

We're looking for a

Supply Chain Administrator to join our team based in Liverpool.

This is an excellent opportunity for an organised and proactive administrator to support the effective management of supplier accounts, purchase orders, invoice processing and supply chain activities.

You'll work closely with Category Managers, suppliers, subcontractors and internal teams, helping to ensure the smooth delivery of operational services while maintaining high standards of customer service, compliance and financial control.

What you'll be doing

• Supporting Category Managers and Buyers with raising, reconciling and receiving weekly consolidated purchase orders.
• Monitoring and managing unmatched invoice reports to support supplier and subcontractor purchase order compliance.
• Assisting the Accounts Payable team to ensure invoices and credits are processed accurately and within agreed timescales.
• Liaising with suppliers, subcontractors and internal stakeholders to resolve invoice and payment queries.
• Processing purchase orders and goods receipting in line with financial regulations and business procedures.
• Managing the business mailbox and responding to enquiries efficiently and professionally.
• Supporting supplier account reconciliations and challenging discrepancies where necessary.
• Maintaining supplier records, compliance documentation and business quality records.
• Undertaking data entry, database maintenance, filing and archiving activities to ensure accurate record keeping.
• Preparing documents, spreadsheets and presentations to support business operations.
• Assisting with audits, quality checks and continuous improvement initiatives.
• Attending meetings and providing updates on progress and key activities when required.

What we're looking for

• GCSE Maths and English (or equivalent qualification).
• Previous experience delivering administrative support within a commercial, contractor or similar business environment.
• Experience working with invoices, purchase orders, supplier accounts or financial administration processes.
• Strong IT skills, including experience using Microsoft Office applications.
• Excellent organisational skills with the ability to manage competing priorities and deadlines.
• Strong attention to detail and accuracy when managing records and financial information.
• Excellent written and verbal communication skills with the ability to build positive working relationships.
• A proactive and flexible approach with the ability to adapt to changing business needs.
• Ability to take ownership of workload and work effectively both independently and as part of a team.
• Full UK or EU driving licence.
• NVQ in Business Administration or equivalent qualification.
• Experience using housing or contractor software packages.
• Knowledge of quality management and corrective action processes.
• Evidence of continuing professional development.

What We Offer

HMS offers a great benefits package designed to support you on and off the job.

You can view our full employee benefits pack on our website to see everything available across the Torus Group.

Please see below an overview of our key employee benefits

• Generous annual leave - 24 days plus bank holidays, rising each year up to 28.
• Family support - enhanced maternity, paternity and adoption pay.
• Financial flexibility - Aviva pension and Wagestream for instant access to part of your pay.
• Travel & transport perks - lease car scheme and discounts on bikes, holidays and more.
• Continuous learning - e learning, workshops and support for professional qualifications.
• Recognition & wellbeing - reward schemes, volunteering, enhanced sick pay and discounted gym memberships.
• Flexible working - agile working that supports your needs on and off the job.
• Comfortable workspaces - good offices, strong transport links, employee assistance and occupational health support.

Interview Process

Candidates will be invited to attend an interview which will explore their relevant administrative experience, organisational skills, financial awareness and ability to deliver excellent customer service.

Interviews will take place at our Stonebridge Office week commencing 10th August 2026.

Additional Information

Each successful applicant will be required to complete the following pre employment checks prior to a start date being agreed:

• Right to work verification.
• Qualification certificate check (where applicable).
• Two satisfactory references.
• DBS check (if required for the role).
• Completion of all new starter documentation including signed terms and conditions.

Please note, we reserve the right to close this advert early if we receive a sufficient number of applications.

• Apply now
• £25,846.76 (pending pay award)
• Hours
• Job attachments
• Supply_Chain_Administrator_JD_and_PS. pdf