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- Tasks: Provide essential admin support and maintain accurate records for the team.
- Company: Join the HM Prison & Probation Service, committed to inclusion and diversity.
- Benefits: Enjoy a competitive salary, pension contributions, and flexible working options.
- Other info: Great career growth opportunities in a dynamic public service setting.
- Why this job: Make a difference while developing your skills in a supportive environment.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 28122 - 28122 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. This is a non‑operational role which may involve contact with prisoners depending on their area of work. The role has no line management responsibilities.
Responsibilities
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions into the finance database and process requisitions for defined area of work
- Co‑ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Behaviours
- Managing a Quality Service
- Working Together
- Communicating and Influencing
- Changing and Improving
- Delivering at Pace
Essential Skills/Qualifications
Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work
37 hour working week
Nationality Requirements
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Benefits
- Salary of £28,122
- HM Prison & Probation Service contributes £8,146 towards membership of the Civil Service Defined Benefit Pension scheme
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- Annual Leave
- Public Holidays
- Season Ticket Advance
Business Administrator in Newmarket employer: Hmp Highpoint
Contact Detail:
Hmp Highpoint Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator in Newmarket
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles. They can give you the inside scoop on what it’s really like and might even refer you directly, which is a massive plus!
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about how you’d handle prioritising communications or maintaining records. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you’ve managed projects or maintained databases in the past. This will help us see how you can bring that same energy to our team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Business Administrator in Newmarket
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the responsibilities of the Business Administrator role. We want to see how you can contribute to our team!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your past experiences and how they relate to the job. We appreciate brevity and clarity!
Showcase Your Communication Skills: Since this role involves a lot of communication, make sure to demonstrate your ability to communicate effectively in your application. We love seeing examples of how you've successfully collaborated with others.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to receive and review your application, so don’t miss out!
How to prepare for a job interview at Hmp Highpoint
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with tasks like maintaining records, processing requisitions, and coordinating communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves acting as a contact point for communications, be prepared to discuss how you've effectively communicated in previous roles. Think of examples where you prioritised messages or collaborated with different teams. Clear communication is key, so practice articulating your thoughts clearly.
✨Demonstrate Your Organisational Skills
The ability to organise and maintain accurate records is crucial. Bring examples of how you've managed documentation or coordinated meetings in the past. You might even want to mention any tools or systems you've used to keep things organised, as this shows you're proactive and detail-oriented.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.