Sourcing Analyst

Sourcing Analyst

The Sourcing Analyst provides operational support to the procurement function by executing purchasing activities, managing purchase orders, monitoring supplier deliveries, and ensuring the timely supply of materials and services.

The role is responsible for day-to-day purchasing administration, supplier follow-up, and resolving routine procurement issues to support business operations.

The Sourcing Analyst works closely with suppliers and internal stakeholders to maintain supply continuity, accurate system data, and efficient procurement processes.

Key Responsibilities

• Purchasing Administration
• Create and process purchase orders in line with approved requisitions and company procedures.
• Monitor purchase orders from placement through to receipt of goods and services.
• Follow up with suppliers to obtain order acknowledgements and delivery confirmations.
• Maintain accurate purchasing records and supplier information within ERP systems.
• Resolve routine purchase order, invoice, receiving and payment queries.
• Support the management of supplier agreements and documentation.
• Supplier Expediting & Delivery Management
• Track supplier deliveries and proactively expedite overdue orders.
• Communicate delivery status updates to internal stakeholders.
• Escalate potential supply shortages or delivery risks as required.
• Liaise with suppliers to resolve delivery discrepancies and shipment issues.
• Support achievement of supplier on-time delivery targets.
• Operational Procurement Support
• Obtain quotations from suppliers and support routine price comparisons.
• Assist with supplier selection from approved vendor lists.
• Support procurement activities to ensure materials and services are sourced in a timely and cost-effective manner.
• Coordinate with Planning, Operations, Logistics and Finance teams to ensure purchasing requirements are met.
• Assist with inventory replenishment activities where required.
• Supplier Performance & Quality Support
• Support the resolution of supplier-related quality issues and non-conformances.
• Coordinate with suppliers and internal stakeholders to obtain corrective actions.
• Monitor and report supplier delivery and service performance.
• Assist with recovery of costs associated with supplier delivery or quality failures.
• Continuous Improvement
• Identify opportunities to improve purchasing processes and administrative efficiency.
• Support implementation of process improvements and system enhancements.
• Contribute to maintaining standard work practices and procurement procedures.
• HSSE & Compliance
• Adhere to company policies, procedures and procurement controls.
• Promote personal accountability for Health, Safety, Security and Environment (HSSE).
• Ensure purchasing activities comply with company governance requirements.
• Maintain confidentiality and integrity in supplier and commercial dealings.
• Job Responsibilities
• Performs a range of routine purchasing and procurement support activities.
• Works within established processes, policies and procedures.
• Receives moderate guidance and support from management and senior team members.
• Prioritises and manages assigned purchasing activities to meet operational requirements.
• Solves routine purchasing and supplier-related issues using established processes.
• Provides informal support to new team members where required.
• Contributes to team objectives through accurate and timely execution of assigned work.
• Required Qualifications

Education

• Bachelor's degree in Business, Supply Chain, Procurement or related discipline; or
• High School Diploma / GED with relevant procurement or purchasing experience.

Experience

• Demonstrable experience in purchasing, procurement administration, supply chain, logistics or a similar operational role.
• Experience using ERP systems such as SAP is preferred.
• Experience within a manufacturing, engineering or industrial environment is advantageous.

Skills & Abilities

• Good administrative and organisational skills.
• Understanding of purchase order processes and supplier management.
• Ability to manage multiple priorities and deadlines.
• Strong attention to detail and data accuracy.
• Good communication and relationship-building skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to analyse straightforward issues and identify practical solutions.
• Customer-focused with a proactive approach to follow-up and issue resolution.
• Key Performance Indicators
• Purchase order accuracy.
• Supplier on-time delivery performance.
• Open purchase order management.
• Timely resolution of supplier and invoice queries.
• ERP data accuracy.
• Internal customer satisfaction.
• Compliance with procurement procedures.
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