At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and organising travel.
- Company: Join a dynamic team in a leading financial services firm based in Central London.
- Benefits: Competitive salary, career growth opportunities, and a supportive work environment.
- Other info: Flexible working arrangements and a commitment to diversity and inclusion.
- Why this job: Be the backbone of leadership, making a real impact in a fast-paced corporate setting.
- Qualifications: Experience as a PA or Team Assistant with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a proactive and highly organised Personal Assistant to provide dedicated support to senior leaders within our Howden Markets division.
This is a full‑time, 12‑month fixed‑term contract based in our Central London office, with an expectation of being onsite an average of four days per week.
- What you’ll be doing
- Managing diaries for the Howden Markets Leadership team, ensuring efficient scheduling and prioritisation.
- Coordinating internal and external meetings, including room bookings and refreshments.
- Organising local and international travel, including visa arrangements and itineraries where applicable.
- Arranging team training sessions, collaborating with providers to secure dates, book rooms, and track attendance.
- Onboarding new joiners – liaising with IT, HR, and other departments to ensure a smooth transition.
- Maintaining the Key Moments Tracker, PMO calendar and distributing updates to the team on a weekly basis.
- Maintaining accurate records and documentation using company systems and ensuring the Admin folder is kept up‑to‑date.
- Liaising with internal support teams such as Facilities, IT, Reception, and AV to ensure seamless operations.
- Processing expenses and invoices accurately and in a timely manner.
- Assisting with team events and corporate hospitality, managing all related logistics.
- Arranging cards/presents for team birthdays and milestones.
- Handling document tasks such as printing, scanning, binding, and other administrative support.
- Working closely with other administrative staff to ensure coverage during peak periods and absences.
- Handling sensitive information with discretion and maintaining confidentiality at all times.
- What qualifications we’re looking for
- Proven experience as a PA or Team Assistant, ideally within a corporate or financial services environment.
- Excellent attention to detail and the ability to produce accurate, well‑formatted documentation.
- Strong organisational skills and the ability to manage multiple tasks simultaneously.
- Proficient in Microsoft Office applications (Word, Excel, Power Point, Outlook).
- Experience in the insurance sector is advantageous but not essential.
What do we offer in return?
We provide a career that you define, encouraging growth and progression within a supportive and diverse environment.
We value diversity and support each other in everyday moments and larger challenges.
Reasonable adjustments
We are committed to providing reasonable accommodations to ensure our positions align with your needs.
Adjustments may include software, IT, and office setup changes, as well as flexible hours or hybrid working arrangements where possible.
For further details or to discuss specific needs, please contact your Recruitment Partner.
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Personal Assistant (12 month FTC) in London employer: HMGL Limited
Howden is an exceptional employer that fosters a culture of collaboration and employee ownership, making it a unique place to work in the heart of Central London. With a commitment to diversity and personal growth, employees are empowered to define their own career paths while enjoying flexible working arrangements and a supportive environment. The opportunity to work alongside a passionate international team of 24,000 professionals ensures that every day brings new challenges and rewards.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (12 month FTC) in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at HMGL Limited!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at HMGL Limited.
We think you need these skills to ace Personal Assistant (12 month FTC) in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at HMGL Limited. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to HMGL Limited and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at HMGL Limited. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to HMGL Limited's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at HMGL Limited
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with HMGL Limited.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at HMGL Limited will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact HMGL Limited and how you would contribute to adapting HR strategies.
