Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Head with executive tasks, meeting coordination, and communication.
- Company: Join Loretto School, a prestigious HMC independent school dedicated to excellence in education.
- Benefits: Enjoy a competitive salary, flexible working, and opportunities for professional growth.
- Why this job: Be part of a dynamic team, make an impact in education, and develop your administrative skills.
- Qualifications: Experience as a PA or in a demanding admin role; strong Microsoft 365 skills required.
- Other info: This is a full-time, permanent position with a salary range of £30,000 to £32,000.
The predicted salary is between 30000 - 32000 £ per year.
We are currently seeking to fill the position of Personal Assistant to the Head. The PA to the Head is a pivotal member of the Loretto administration team, providing high-level executive support to the School's senior leadership. This role requires a proactive, highly organised individual with exceptional communication skills, capable of handling a diverse and confidential workload with professionalism, discretion, and efficiency. You will have a proven track record of being a positive member of a 'can-do' team, as well as being able to work on your own initiative. You will have experience of working as a Personal Assistant or an equally demanding administrative role. With strong interpersonal and relationship management skills, you will have proven ability to multi-task effectively across all aspects of administration.
Key Responsibilities:
- Executive Support: Manage inboxes and calendars for the Head. Schedule and coordinate meetings with internal and external stakeholders. Prepare daily briefings and summaries for the Head.
- Meeting Coordination & Administration: Prepare agendas, attend meetings, take minutes, and record action points for: Weekly Senior Leadership Team meetings, Fortnightly Senior Management Team meetings, Monthly Senior Finance meetings, Termly and annual events (e.g. Governor meetings). Maintain accurate records and archives within Microsoft Teams and OneDrive.
- Communication: Draft and format letters to staff and parents. Manage formal invitation processes using platforms like Citizen Ticket and Forms@. Coordinate responses and ensure appropriate follow-up communication.
- Pupil Administration: Monitor and process pupil demerits and merits using Epraise. Issue merit certificates and log pastoral records in 3Sys. Handle confidential pupil communications and liaise with relevant staff.
- Event Coordination: Support planning and communication for school events such as: Beating Retreat, Carol Service, Welcome Meals and Staff events, Conferences and Lorettonian Society gatherings.
- Systems Management: Use of school platforms including: SOCS, Outlook Shared Calendars, Epraise, Veracross, Parent Portal. Maintain records and support system transitions (e.g. to Veracross). Track and submit the Head's expenses and mileage. Maintain expense records in compliance with school policy.
- Governance Support: Assist with Governor and Trustee meeting preparation, minute-taking and follow-up. Maintain accurate governance records and meeting archives.
Key Skills and Experience:
- Previous experience in a high-level administrative or PA role, preferably in an education setting.
- Strong Microsoft 365 and SharePoint/Teams skills.
- Ability to manage multiple priorities, meet deadlines, and work independently.
- High degree of confidentiality and discretion.
- Familiarity with school administrative systems (e.g. PASS, SOCS, Epraise) is desirable or a proven track record of working with similar systems.
This is a permanent full-time post. Salary will be determined by experience and aptitude for the role but will be in the region of £30,000 to £32,000 per annum plus benefits. The role is based at Loretto School's Senior School offices. It requires flexibility, initiative, and the ability to work collaboratively with the wider administration team and staff across both the Junior and Senior Schools.
Application: If you think this is the right opportunity for you, please apply directly through the School Talent website providing a supporting statement and uploading your CV. The supporting statement should outline your interest in the role, as well as the experience and skills that you would bring to the role. You must be able to provide evidence of having the right to live and work in the UK. If you have any questions about the application process, please contact jobs@loretto.com.
Closing Date: Monday 16 June 2025 at 11:59pm. It is anticipated that first interviews will be held week beginning 23 June 2025.
12 The Point, Rockingham Road, Market Harborough, Leicestershire, LE16 7QU
Personal Assistant to the Head employer: HMC (Headmasters' and Headmistresses' Conference)
Contact Detail:
HMC (Headmasters' and Headmistresses' Conference) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to the Head
✨Tip Number 1
Familiarise yourself with the specific administrative systems mentioned in the job description, such as SOCS and Epraise. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your commitment to the role.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple priorities in previous roles. Be ready to discuss specific situations where your proactive approach made a difference.
✨Tip Number 3
Highlight your communication skills by preparing to discuss how you've effectively liaised with various stakeholders in past positions. Think of instances where your ability to draft professional correspondence or coordinate meetings led to successful outcomes.
✨Tip Number 4
Research Loretto School and its values to align your responses during interviews. Understanding the school's culture and demonstrating how you can contribute positively will set you apart from other candidates.
We think you need these skills to ace Personal Assistant to the Head
Some tips for your application 🫡
Tailor Your Supporting Statement: Make sure your supporting statement is specifically tailored to the Personal Assistant role. Highlight your relevant experience, skills, and how they align with the responsibilities outlined in the job description.
Showcase Your Organisational Skills: Emphasise your organisational abilities in your CV and supporting statement. Provide examples of how you've successfully managed multiple tasks or projects, especially in a high-pressure environment.
Highlight Communication Proficiency: Since the role requires exceptional communication skills, include specific instances where you effectively communicated with various stakeholders, drafted important documents, or coordinated meetings.
Proofread for Professionalism: Before submitting your application, thoroughly proofread your CV and supporting statement. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for this position.
How to prepare for a job interview at HMC (Headmasters' and Headmistresses' Conference)
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and keep everything running smoothly.
✨Demonstrate Discretion and Professionalism
This role involves handling confidential information. Be ready to discuss situations where you've had to maintain confidentiality and how you approached those challenges with professionalism.
✨Familiarise Yourself with Relevant Tools
Since the job requires proficiency in Microsoft 365 and school administrative systems, brush up on these tools before the interview. Mention any relevant experience you have with similar platforms to show you're prepared.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to coordinate meetings, manage communications, or handle unexpected issues, and be ready to explain your thought process and outcomes.
