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- Tasks: Be the friendly face guiding families through the admissions process with warmth and efficiency.
- Company: Join Hurstpierpoint College, a prestigious independent school dedicated to nurturing future leaders.
- Benefits: Enjoy flexible working hours during term time and gain valuable experience in a supportive environment.
- Why this job: Make a real impact by welcoming families and shaping their educational journey at a renowned institution.
- Qualifications: Strong communication skills, attention to detail, and a passion for helping others are essential.
- Other info: This role offers 10 hours a week, with flexibility in scheduling and potential for extra hours.
Teaching careers in HMC independent schools
Be the welcoming face of Hurst, guiding families through the admissions journey with warmth, efficiency, and precision. This is a flexible, detail-driven role ideal for a confident communicator who thrives on organisation and first impressions.
The Admissions Office handles the entry process for all pupils entering the Senior School and comprises the Director of Marketing and Admissions, and two Admissions Executives. Together they are responsible for the smooth running of the admissions process across the College, from initial enquiry and registration through to eventual enrolment. They are therefore required to be knowledgeable about the School and to be able to respond to queries quickly and efficiently, as well as being organised and methodical in their work.
The Admissions Assistant is an essential role as Hurst’s first contact for all prospective enquiries. These enquiries need to be welcomed, considered, logged and replied to with appropriate advice in a professional, warm and efficient way.
Role Responsibilities:
- To manage the Admissions Inbox
- To receive and respond to all enquiries in the Admissions Inbox, entering details onto the College database iSAMS.
- In collaboration with the Admissions team, ensure all enquirers are sent the relevant marketing materials and information.
- Assist the Admissions team with packing prospectus packs for events and tours.
- Add relevant notes about visiting families onto the database where required.
- Book families onto Open Mornings via the College database, confirming their attendance.
- To gather data on all enquirers and input into the School database;
- To ensure all enquirers are sent the relevant prospectus, marketing materials and information;
- Processing Registrations and ensure data is accurate.
- Follow up on missing information.
- Maintaining prospective pupil data on the admissions database – this includes changes to contact details, place status and scholarship outcomes.
- To offer flexible help to support the admissions office by helping out with other tasks when pinch points arise in the department calendar
Key Qualities
The successful candidates will have:
- Excellent written and verbal communication skills
- Meticulous attention to detail
- Proven ability to keep accurate records
- Ability to work at pace and under pressure
- Flexible approach to duties undertaken
- Appreciation of the necessity to maintain complete confidentiality at all times
- Well organised with good time management
Working Hours:
The post is ten hours a week, term time only. There is flexibility in how these hours are split over the usual working week. There may be a requirement to work occasional additional hours, for which time off in lieu will be given.
Hurstpierpoint College is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including an online presence and adverse media review, checks with past employers and the Disclosure and Barring Service.
12 The Point, Rockingham Road, Market Harborough, Leicestershire, LE16 7QU
#J-18808-Ljbffr
Admissions Assistant employer: HMC (Headmasters' and Headmistresses' Conference)
Contact Detail:
HMC (Headmasters' and Headmistresses' Conference) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admissions Assistant
✨Tip Number 1
Familiarise yourself with Hurstpierpoint College's values and mission. Understanding the school's ethos will help you convey warmth and professionalism when interacting with prospective families, making a great first impression.
✨Tip Number 2
Practice your communication skills by engaging in mock conversations or role-playing scenarios. This will prepare you to respond efficiently to enquiries and demonstrate your confidence during the interview process.
✨Tip Number 3
Get comfortable with using databases and data entry systems, particularly iSAMS. Familiarity with these tools will show your organisational skills and ability to manage information accurately, which is crucial for the Admissions Assistant role.
✨Tip Number 4
Network with current or former employees of Hurstpierpoint College if possible. They can provide insights into the admissions process and the team dynamics, helping you tailor your approach and stand out as a candidate.
We think you need these skills to ace Admissions Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and qualities required for the Admissions Assistant position. Tailor your application to highlight how your skills and experiences align with these requirements.
Craft a Strong Cover Letter: Write a personalised cover letter that showcases your communication skills and attention to detail. Mention specific examples of how you've successfully managed enquiries or maintained records in previous roles.
Highlight Relevant Experience: In your CV, emphasise any previous experience in admissions, customer service, or administrative roles. Be sure to include any relevant skills such as database management or data entry that would be beneficial for this position.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Admissions Assistant role.
How to prepare for a job interview at HMC (Headmasters' and Headmistresses' Conference)
✨Showcase Your Communication Skills
As an Admissions Assistant, you'll be the first point of contact for prospective families. Make sure to demonstrate your excellent verbal and written communication skills during the interview. Practice answering common questions clearly and concisely, and be prepared to discuss how you would handle various enquiries.
✨Highlight Your Attention to Detail
This role requires meticulous attention to detail, especially when managing data and responding to enquiries. Be ready to provide examples from your past experiences where your attention to detail made a significant difference. This could include maintaining accurate records or ensuring that all communications are error-free.
✨Demonstrate Your Organisational Skills
The Admissions Office thrives on organisation and efficiency. During the interview, share specific strategies you use to stay organised, especially when handling multiple tasks under pressure. Discuss any tools or methods you employ to manage your time effectively.
✨Express Your Flexibility and Team Spirit
The role requires a flexible approach to duties and the ability to support the team during busy periods. Be prepared to discuss situations where you've adapted to changing circumstances or collaborated with others to achieve a common goal. This will show that you're a team player who can handle the dynamic nature of the admissions process.
