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- Tasks: Manage case administration and ensure compliance with various mandated processes.
- Company: Join a dynamic team in a high-energy administrative environment.
- Benefits: Competitive salary, professional development, and opportunities for career growth.
- Why this job: Make a real difference in offender management while developing your skills.
- Qualifications: Experience in administration and strong organisational skills required.
- Other info: Rotational role with mentorship opportunities for new starters.
The predicted salary is between 36000 - 60000 £ per year.
Overview of the job
This is an Administrative job in an establishment. This role is particularly designed for Local Establishments with a high churn.
Summary
This role acts as a Senior Case Administrator reporting direct to the Band 5 Hub Manager. The role involves the checking and compilation of various mandated processes within the OMU department's Case Administration team. The job holder will act as deputy to the Band 5 Hub Manager in regard to Custody work and will hold responsibility for checking and ensuring compliance with Sentence Calculation PSIs. In addition to the standard case administrator role, the role involves the management of an allocated caseload. This is a non-operational job with no line management responsibilities. This role is rotational.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Organise, produce and maintain accurate records for the area of work e.g. checklists etc.
- Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:
- Discharge Report / Pre-Discharge Report
- Bail applications
- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Violent Sex Offender Register (VISOR)
- Multi-Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners
- Parole applications
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Complete monitoring returns for the area of work e.g. liaison with Hub Manager.
- Prepare paperwork for checking by their manager, conducting 20% of all initial checks as required and reporting trends and developing solutions for presentation to the Hub Manager. Completing 2 day checks.
- When required, attend meetings on behalf of their unit.
- As senior administrator, work to deliver innovation and change.
- Working alongside and informing/advising the Hub Manager during annual staff appraisals.
- Ad hoc roles and responsibilities as required.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
BAS: Senior Case Administrator OMU in Wrexham employer: HM Prison and Probation Service
Contact Detail:
HM Prison and Probation Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land BAS: Senior Case Administrator OMU in Wrexham
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working in similar roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Know their values and how your skills align with what they need. This shows you’re genuinely interested and ready to contribute.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace BAS: Senior Case Administrator OMU in Wrexham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Senior Case Administrator role. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Showcase Your Attention to Detail: Given the nature of the role, attention to detail is crucial. Make sure your application is free from typos and errors. We’re looking for someone who can maintain accurate records, so let’s start with a polished application!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at HM Prison and Probation Service
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of the Senior Case Administrator role. Brush up on the processes like Sentence Calculation PSIs and Offender Management functions. Being able to discuss these confidently will show that you’re serious about the position.
✨Showcase Your Organisational Skills
Since this role involves maintaining accurate records and managing a caseload, be prepared to share examples of how you've successfully organised tasks in previous jobs. Highlight any systems or methods you’ve used to keep track of important information.
✨Communication is Key
As a SPOC for communications, you’ll need to demonstrate your ability to liaise effectively with various stakeholders. Think of instances where you’ve had to communicate complex information clearly and how you managed those interactions.
✨Be Ready to Problem Solve
The job requires an objective problem-solving approach to administrative errors. Prepare to discuss a time when you identified a problem and how you went about resolving it. This will show your analytical skills and your proactive nature.
