At a Glance
- Tasks: Manage diaries, coordinate meetings, and provide administrative support to senior leaders.
- Company: Join the Civil Service and contribute to impactful public service.
- Benefits: Flexible working options, generous pension, and access to learning opportunities.
- Other info: Diverse and inclusive workplace with excellent career development prospects.
- Why this job: Be at the heart of decision-making and help shape the future of public services.
- Qualifications: NVQ Level 2 or equivalent, with strong IT skills in Microsoft Office.
The predicted salary is between 28800 - 43200 £ per year.
This is an administrative role in NPS Divisional headquarters, clusters and functions and reports to the NPS Deputy Director or Head of Operational Function as appropriate. The role is to provide secretarial and administrative support to the Deputy Director or Head of Operational Function by acting as the primary point of contact and assisting in the management of the day to day running of the division, function or cluster through the key tasks of diary coordination, compilation of correspondence and documents and the organisations of meetings and other engagements. The job holder will have no line manager responsibilities.
Responsibilities
- Manage Deputy Director or Head of Operational Function’s diary.
- Support the Deputy Director or Head of Operational Function in meeting business requirements by resolving conflicting demands in planning schedules.
- Efficiently maintain the Deputy Director or Head of Operational Function’s diary ensuring that time management is optimised.
- Act as the first point of contact for the Deputy Director or Head of Operational Function, using initiative and responding to or directing queries to the relevant parties.
- Act as a screening point for the Deputy Director or Head of Operational Function’s telephone calls, general correspondence and e-mails, highlighting priority work and responding to queries using an understanding of Probation service delivery and the partnership map.
- Provide a full range of secretarial and administrative support and assistance to the Deputy Director or Head of Operational Function, producing a range of material from correspondence to complex confidential reports.
- Develop and maintain comprehensive and up-to-date electronic and manual filing systems which support the operational delivery of Probation services and are effective in storing and retrieving key data.
Nationality requirements
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks.
Technical skills
- NVQ Level 2 or equivalent in a relevant subject (or appropriate practical experience)
- IT Skills: Microsoft Word, Excel, Outlook and PowerPoint
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles. The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.
Delivering at Pace
Working Together
Making Effective Decisions
Changing and Improving
Benefits
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
Diary Manager - Northamptonshire - East of England (Ref : 13111) in Stafford employer: HM Prison and Probation Service
As a Diary Manager at our NPS Divisional headquarters in Northamptonshire, you will be part of a supportive and inclusive work culture that values diversity and promotes employee growth through access to learning and development opportunities. With flexible working options and a generous Civil Service pension scheme, we prioritise your work-life balance while ensuring you play a vital role in the efficient management of our operations.
Contact Details:
HM Prison and Probation Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Diary Manager - Northamptonshire - East of England (Ref : 13111) in Stafford
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in administrative roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to diary management and administrative support. We recommend role-playing with a friend to boost your confidence and get comfortable with your responses.
✨Tip Number 3
Showcase your tech skills! Make sure you’re familiar with Microsoft Office tools, especially Word and Excel. You could even create a sample document or spreadsheet to demonstrate your abilities during the interview.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Diary Manager - Northamptonshire - East of England (Ref : 13111) in Stafford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Diary Manager. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Organisation Skills:Since this role is all about managing diaries and schedules, be sure to provide examples of how you've successfully organised tasks or events in the past. We want to see your ability to juggle multiple priorities!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the position.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at HM Prison and Probation Service
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Diary Manager. Familiarise yourself with diary coordination, managing conflicting demands, and providing administrative support. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your IT Skills
Since the role requires proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, be prepared to discuss your experience with these tools. Consider bringing examples of documents or presentations you've created to showcase your skills during the interview.
✨Demonstrate Your Communication Skills
As the first point of contact for the Deputy Director or Head of Operational Function, strong communication is key. Practice articulating how you would handle queries and direct them appropriately. Highlight any previous experience where you successfully managed communications in a busy environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think of examples from your past experiences where you had to manage conflicting priorities or improve processes. This will show your ability to deliver at pace and make effective decisions.
