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- Tasks: Support the Business Hub with finance and administrative tasks in a dynamic environment.
- Company: Join HM Prison & YOI Warren Hill, a vital part of the UK's justice system.
- Benefits: Enjoy flexible working options, a generous pension scheme, and annual leave.
- Why this job: Make a difference while gaining valuable experience in a supportive and inclusive culture.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: This role is perfect for high school and college students looking for meaningful work.
The predicted salary is between 24100 - 31500 £ per year.
This position is based at HM PRISON & YOI WARREN HILL WOODBRIDGE, IP12 3JW
Job Summary
Please refer to Job Description
Job Description
Overview of the job
This is an administrative job in an establishment.All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
Summary
The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment.
This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities And Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
- Performance
- Audit and Compliance
- Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
- Information Assurance
- Measuring the Quality of Prison Life (MQPL)
- His Majesty’s Inspectorate of Prisons (HMIP) visits
- Subject access requests
- Official Correspondence
- Complaints
- Risk Register
- Independent Monitoring Board (IMB)
- Action Plans
- Self-audit programme
- Procuring goods
- Vehicle maintenance
- Personal Identity Number (PIN) Phone system
- Ordering of staff uniform
- Bank signatory
- Fixed and local assets
- Accounts Receivable
- Inventory
- Women Royal Voluntary Services
- Canteen administration including Quarterly Review
- IT administration
Undertake Other Administrative Tasks Including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Undertake Other Administrative Tasks Including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Person specification
Please Refer To Job Description
Behaviours
We\’ll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
Alongside your salary of £28,122, HM Prison & Probation Service contributes £8,146 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : SSCL Recruitment Enquiries Team
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
- Telephone : 0345 241 5358
Recruitment team
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Further information
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints
https://jobs.justice.gov.uk/careers/JobDetail/7313?entityId=7313 #J-18808-Ljbffr
HMP Warren Hill - Business Administrator (Ref: 7313) employer: HM Prison and Probation Service
Contact Detail:
HM Prison and Probation Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HMP Warren Hill - Business Administrator (Ref: 7313)
✨Tip Number 1
Familiarise yourself with the specific responsibilities listed in the job description. Understanding the key tasks, such as managing finance and performance systems, will help you demonstrate your relevant experience during the interview.
✨Tip Number 2
Research the organisation's safeguarding policies and practices. Being knowledgeable about these will show your commitment to the welfare of children and your readiness to work within their framework.
✨Tip Number 3
Prepare examples of how you've effectively communicated and collaborated in previous roles. The job requires strong teamwork and communication skills, so having concrete examples ready will set you apart.
✨Tip Number 4
Understand the importance of data management and compliance in this role. Brush up on your skills related to maintaining databases and processing requisitions, as these are crucial for the administrative tasks you'll be handling.
We think you need these skills to ace HMP Warren Hill - Business Administrator (Ref: 7313)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Business Administrator position. Highlight key skills and experiences that align with the role.
Tailor Your CV: Customise your CV to reflect relevant experience in administrative tasks, finance management, and communication. Use specific examples that demonstrate your ability to handle the duties listed in the job description.
Craft a Strong Cover Letter: Write a compelling cover letter that outlines your motivation for applying and how your skills match the job requirements. Mention your understanding of safeguarding policies and your commitment to promoting welfare.
Highlight Relevant Behaviours: In your application, emphasise behaviours such as 'Changing and Improving', 'Communicating and Influencing', and 'Working Together'. Provide examples of how you've demonstrated these behaviours in previous roles.
How to prepare for a job interview at HM Prison and Probation Service
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of a Business Administrator at HM Prison & YOI Warren Hill. Be prepared to discuss how your skills and experiences align with the specific tasks mentioned, such as finance management and administrative support.
✨Showcase Your Communication Skills
As the role involves acting as a contact point for communications, it's crucial to demonstrate your communication skills during the interview. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure environments.
✨Highlight Your Organisational Abilities
The position requires maintaining accurate records and managing various administrative tasks. Be ready to share specific instances where your organisational skills have led to successful outcomes, such as managing multiple projects or improving efficiency in a previous role.
✨Familiarise Yourself with Safeguarding Policies
Since safeguarding is a key responsibility, it’s important to show that you understand its significance. Research the safeguarding policies relevant to the organisation and be prepared to discuss how you would ensure compliance in your role.
