At a Glance
- Tasks: Support health, safety, and fire management in a dynamic environment.
- Company: Join the HM Prison & Probation Service, dedicated to public safety and rehabilitation.
- Benefits: Enjoy flexible working options, a generous pension scheme, and annual leave.
- Other info: Opportunities for training and career growth in a diverse workplace.
- Why this job: Make a real impact on safety while developing your skills in a supportive culture.
- Qualifications: No specific qualifications required; just a passion for safety and teamwork.
The predicted salary is between 30000 - 50000 £ per year.
This position is based at NEWBOLD REVEL RUGBY, CV23 0TH
Job Summary
Please refer to Job Description
Job Description
Overview of the job
This is a non-operational specialist role based within establishments and line managed via the Senior Health Safety and Fire Advisor within the PSP (North/South/LT&HS) HSF&L Team.
The role supports national plans and systems for the effective management of HSF risk through the provision of first line monitoring and support for establishment(s) and by the co-ordination and operation of relevant establishment(s) administration and management systems.
There are no line management responsibilities.
Summary
The job holder will co-ordinate HSF management systems within identified establishment(s) in line with national policy, arrangements and standards.
The post is the liaison and co-ordination point for health, safety and fire management in establishment(s), providing first line advice, information, administration, training and support to the SMT, managers, staff, prisoners, contractors and visitors. The job holder will undertake the role, having access to all work areas, plant and equipment within the establishment.
The post holder will report to the Senior HS&F Advisor in the regional HSF Team. Support for other establishments in the region may be required on an ad hoc basis as required by the Senior HS&F Advisor, Principle HSF&L Advisor and/or the Head of Health, Safety, Fire and Litigation (North/South/LT&HS).
Responsibilities, Activities And Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Health, Safety & Fire
- The administration and management of accident, assault, near miss and fire incidents on the Sphera system.
- Responsible for the ongoing quality assurance of information, statements and records relating to these incidents that are uploaded to Sphera, including an annual validation programme agreed by the Principle HSF&L Advisor, Head of HSF&L and national policy section(s).
- To advise and support Managers in the completion of Sphera accident/near miss Investigations and daily occupiers fire safety checks for all buildings within establishments.
- The administration and management of the DSE training and assessment software system; undertaking individual DSE assessments for acute cases and advising Managers when ergonomic assessments are necessary in complex cases.
- The administration and management of alternative footwear queries following the national hierarchy.
- The management, monitoring and review of the establishment HS&F Continuous Action Plan.
- To provide initial support and guidance to Managers and Staff on all HS&F matters.
- To notify the Governing Governor of any dangerous conditions requiring immediate action.
- To complete and record a monthly compliance check for all RPE sets held within the establishment.
- Responsible for the production, review and monitoring of Building Fire Risk Assessments (BFRAs) within the relevant establishments. Documents must be current and recorded on the approved format. Remedial action plans must be developed, kept current, raised and discussed at the appropriate levels (Governor, HSF&L Sponsor, SMTs, Service Delivery Managers etc.).
- To complete the RSET/ASET and Pre Release Movement Times (PRMT) for all Residential Buildings within the establishment.
- To complete the PHASE Checklists or equivalent reports in draft for the Senior HS&F Advisor to supplement and validate in accordance with the national reporting timetable.
- To undertake Fire Incident Investigations, record findings on Sphera and provide recommendations to the Responsible Person.
- To conduct frequent and regular safety tours of the establishment as part of a quality assurance process; where possible in conjunction with establishment Head of Functions, Managers and Union H&S representatives.
- To complete an establishment Monthly Assurance Report for the Senior HS&F Advisor to supplement and validate prior to being submitted to the establishment SMT and Principle HSF&L Advisor.
- To routinely conduct quality assurance inspections of all TFM related HS&F matters i.e. Asbestos; Legionella and Fire Safety.
- To advise and support Managers in the completion of the following:
- Safety Tours
- Sphera
- DSE Training
- Daily Occupiers Fire Checks
- Hot and Cold debriefs for HS&F Incidents
- Establishment HS&F documentation and information
- Compliance with HS&F policy and procedures
- Refer potential RIDDOR incidents to the relevant functional manager and to the PSP (North/South/LT&HS) HSF&L Team, and where agreed to submit RIDDOR incidents to the HSE.
- To submit Planet FMs or New Work Requests and EIPs for all unsafe conditions that are identified and highlighted through the completion of BFRAs and to encourage all staff to actively report unsafe acts and conditions.
- To routinely monitor via the People Hub the establishment sickness and attendance absence cases for RIDDOR and days lost due to accidents.
- To routinely monitor via the People Hub the establishment planning, co- ordination and effectiveness of Immunisation Clinics.
- To routinely monitor via the People Hub the establishment compliance with the First Aid assessment of need.
- To routinely monitor via the People Hub the establishment compliance with Initial and Refresher RPE Training to national requirements and standards.
- To routinely monitor the production and distribution of the Establishment Arson List.
- To routinely monitor and support the People Hub in the organisation, delivery and maintenance of records of RPE Training to all operational personnel; and to be a member of a team of establishment RPE trainers delivering RPE training at other locations.
- To routinely monitor the adequacy of HS&F Contingency Planning and to assist those responsible with the development and testing of HS&F contingency plans.
- To routinely monitor for any changes in Plant, Premises and Processes within the establishment, ensuring this is raised with the Functional Manager and the Senior HS&F Advisor where necessary.
- To routinely monitor People and Business Hub data to ensure the records maintained for HS&F are accurate.
- To advise and support Managers in the completion and maintenance of national and local risk assessments and the risk assessment process.
- To advise and support Managers in the completion of Managers Workplace Inspections and Safety Tours.
- To advise and support Managers in the completion of Fire Evacuation Exercises, assist managers in the recording of the event and dissemination and sharing of lessons learnt.
- To advise and support Managers in the completion of Personal Emergency Evacuation Plans (PEEPs) for all persons within the establishment as necessary.
- To support the Senior HS&F Advisor who will interpret and present enforcement reports to SMT, Health, Safety, Fire and Litigation (HSF&L) Committee and draft and seek approval for suitable action plans and report on progress against these plans to SMT and HSF&L Committee via PSP (North/South/LT&HS) HSF&L Team.
- To support establishments in maintaining a sufficient number of RPE sets on site so that the HMPPS Cell fire SSOW can be effectively implemented.
- To provide support to the Governor and Senior HS&F Advisor in the planning and follow-up of senior management safety tours.
- To assist with the identification of training needs and reporting identified needs via functional managers and PSP (North/South/LT&HS) HS&F team.
- With the Senior HS&F Advisor act as the establishment point of contact for internal auditors and enforcement bodies.
- To assist and support the planning and co-ordination of scheduled visits from enforcement bodies e.g. CPFIG/HSE audits in liaison with the Senior HS&F Advisor and PSP (North/South/LT&HS) HSF&L team.
- The organisation of familiarisation visits with the local Fire and Rescue Service to monitor operational procedures, maintenance of water supplies and access for fire service vehicles.
- To monitor progress of the CPFIG Action Plan highlighting significant concerns to the establishment HS&F Sponsor.
- The preparation and management of HS&F promotional campaigns and newsletters.
- To have regular liaison with the Senior HS&F Advisor on progress and issues within establishment.
- To have regular liaison with the Health, Safety and Fire Sponsor on progress and issues within establishment.
- To have frequent liaison with Establishment Heads of Function (including Security and Safer Custody) to ensure there are no conflicts of interest developing on matters relating to HSF risk.
- To have regular liaison with the PSP (North/South/LT&HS) HSF&L team, to ensure that Directorate and national priorities and actions for HS&F are fed into relevant establishment management forums and processes and to highlight progress and concerns.
- Frequent liaison with the Fire and Rescue Service (FRS) to facilitate the implementation of the local establishment fire contingency plans in association with the FRS operational firefighting procedures.
- To attend the Directorate and PSP (North/South/LT&HS) Safety Practitioner’s Team meeting and establishment meetings as necessary.
- To deliver HSF&L training for the establishment, including:
- HS&F Induction for all new or transferring staff, on-site contractor staff and sub-contractors and other third parties as appropriate in line with national Health and Safety Arrangements.
- Local Fire Marshall Training.
- To ensure the provision of other relevant training at first line level such as stress awareness, principles of risk assessment, accident reporting etc.
- Assist Regional Litigation Teams in the collation of relevant information and documentation including risk assessments, accident reporting/investigation, photographs etc.
- Assist the Senior HS&F Advisor to disseminate litigation learning within the relevant establishments via discussions with Governors, HSF&L Sponsors, SMTs and through wider training and briefings.
Responsibilities, Activities And Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Health, Safety & Fire
- The administration and management of accident, assault, near miss and fire incidents on the Sphera system.
- Responsible for the ongoing quality assurance of information, statements and records relating to these incidents that are uploaded to Sphera, including an annual validation programme agreed by the Principle HSF&L Advisor, Head of HSF&L and national policy section(s).
- To advise and support Managers in the completion of Sphera accident/near miss Investigations and daily occupiers fire safety checks for all buildings within establishments.
- The administration and management of the DSE training and assessment software system; undertaking individual DSE assessments for acute cases and advising Managers when ergonomic assessments are necessary in complex cases.
- The administration and management of alternative footwear queries following the national hierarchy.
- The management, monitoring and review of the establishment HS&F Continuous Action Plan.
- To provide initial support and guidance to Managers and Staff on all HS&F matters.
- To notify the Governing Governor of any dangerous conditions requiring immediate action.
- To complete and record a monthly compliance check for all RPE sets held within the establishment.
- Responsible for the production, review and monitoring of Building Fire Risk Assessments (BFRAs) within the relevant establishments. Documents must be current and recorded on the approved format. Remedial action plans must be developed, kept current, raised and discussed at the appropriate levels (Governor, HSF&L Sponsor, SMTs, Service Delivery Managers etc.).
- To complete the RSET/ASET and Pre Release Movement Times (PRMT) for all Residential Buildings within the establishment.
- To complete the PHASE Checklists or equivalent reports in draft for the Senior HS&F Advisor to supplement and validate in accordance with the national reporting timetable.
- To undertake Fire Incident Investigations, record findings on Sphera and provide recommendations to the Responsible Person.
- To conduct frequent and regular safety tours of the establishment as part of a quality assurance process; where possible in conjunction with establishment Head of Functions, Managers and Union H&S representatives.
- To complete an establishment Monthly Assurance Report for the Senior HS&F Advisor to supplement and validate prior to being submitted to the establishment SMT and Principle HSF&L Advisor.
- To routinely conduct quality assurance inspections of all TFM related HS&F matters i.e. Asbestos; Legionella and Fire Safety.
- To advise and support Managers in the completion of the following:
- Safety Tours
- Sphera
- DSE Training
- Daily Occupiers Fire Checks
- Hot and Cold debriefs for HS&F Incidents
- Establishment HS&F documentation and information
- Compliance with HS&F policy and procedures
- Refer potential RIDDOR incidents to the relevant functional manager and to the PSP (North/South/LT&HS) HSF&L Team, and where agreed to submit RIDDOR incidents to the HSE.
- To submit Planet FMs or New Work Requests and EIPs for all unsafe conditions that are identified and highlighted through the completion of BFRAs and to encourage all staff to actively report unsafe acts and conditions.
- To routinely monitor via the People Hub the establishment sickness and attendance absence cases for RIDDOR and days lost due to accidents.
- To routinely monitor via the People Hub the establishment planning, co- ordination and effectiveness of Immunisation Clinics.
- To routinely monitor via the People Hub the establishment compliance with the First Aid assessment of need.
- To routinely monitor via the People Hub the establishment compliance with Initial and Refresher RPE Training to national requirements and standards.
- To routinely monitor the production and distribution of the Establishment Arson List.
- To routinely monitor and support the People Hub in the organisation, delivery and maintenance of records of RPE Training to all operational personnel; and to be a member of a team of establishment RPE trainers delivering RPE training at other locations.
- To routinely monitor the adequacy of HS&F Contingency Planning and to assist those responsible with the development and testing of HS&F contingency plans.
- To routinely monitor for any changes in Plant, Premises and Processes within the establishment, ensuring this is raised with the Functional Manager and the Senior HS&F Advisor where necessary.
- To routinely monitor People and Business Hub data to ensure the records maintained for HS&F are accurate.
- To advise and support Managers in the completion and maintenance of national and local risk assessments and the risk assessment process.
- To advise and support Managers in the completion of Managers Workplace Inspections and Safety Tours.
- To advise and support Managers in the completion of Fire Evacuation Exercises, assist managers in the recording of the event and dissemination and sharing of lessons learnt.
- To advise and support Managers in the completion of Personal Emergency Evacuation Plans (PEEPs) for all persons within the establishment as necessary.
- To support the Senior HS&F Advisor who will interpret and present enforcement reports to SMT, Health, Safety, Fire and Litigation (HSF&L) Committee and draft and seek approval for suitable action plans and report on progress against these plans to SMT and HSF&L Committee via PSP (North/South/LT&HS) HSF&L Team.
- To support establishments in maintaining a sufficient number of RPE sets on site so that the HMPPS Cell fire SSOW can be effectively implemented.
- To provide support to the Governor and Senior HS&F Advisor in the planning and follow-up of senior management safety tours.
- To assist with the identification of training needs and reporting identified needs via functional managers and PSP (North/South/LT&HS) HS&F team.
- With the Senior HS&F Advisor act as the establishment point of contact for internal auditors and enforcement bodies.
- To assist and support the planning and co-ordination of scheduled visits from enforcement bodies e.g. CPFIG/HSE audits in liaison with the Senior HS&F Advisor and PSP (North/South/LT&HS) HSF&L team.
- The organisation of familiarisation visits with the local Fire and Rescue Service to monitor operational procedures, maintenance of water supplies and access for fire service vehicles.
- To monitor progress of the CPFIG Action Plan highlighting significant concerns to the establishment HS&F Sponsor.
- The preparation and management of HS&F promotional campaigns and newsletters.
- To have regular liaison with the Senior HS&F Advisor on progress and issues within establishment.
- To have regular liaison with the Health, Safety and Fire Sponsor on progress and issues within establishment.
- To have frequent liaison with Establishment Heads of Function (including Security and Safer Custody) to ensure there are no conflicts of interest developing on matters relating to HSF risk.
- To have regular liaison with the PSP (North/South/LT&HS) HSF&L team, to ensure that Directorate and national priorities and actions for HS&F are fed into relevant establishment management forums and processes and to highlight progress and concerns.
- Frequent liaison with the Fire and Rescue Service (FRS) to facilitate the implementation of the local establishment fire contingency plans in association with the FRS operational firefighting procedures.
- To attend the Directorate and PSP (North/South/LT&HS) Safety Practitioner’s Team meeting and establishment meetings as necessary.
- To deliver HSF&L training for the establishment, including:
- HS&F Induction for all new or transferring staff, on-site contractor staff and sub-contractors and other third parties as appropriate in line with national Health and Safety Arrangements.
- Local Fire Marshall Training.
- To ensure the provision of other relevant training at first line level such as stress awareness, principles of risk assessment, accident reporting etc.
- Assist Regional Litigation Teams in the collation of relevant information and documentation including risk assessments, accident reporting/investigation, photographs etc.
- Assist the Senior HS&F Advisor to disseminate litigation learning within the relevant establishments via discussions with Governors, HSF&L Sponsors, SMTs and through wider training and briefings.
Person specification
Please Refer To Job Description
Behaviours
We\'ll assess you against these behaviours during the selection process:
- Changing and Improving
- Making Effective Decisions
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\'s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\'s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : SSCL Recruitment Enquiries Team
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
- Telephone : 0345 241 5358
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints
https://jobs.justice.gov.uk/careers/JobDetail/7471?entityId=7471 #J-18808-Ljbffr
Health, Safety & Fire Advisor (Ref: 7471) employer: HM Prison and Probation Service
At HM Prison & Probation Service, we pride ourselves on being an exceptional employer, offering a supportive work environment that champions inclusion and diversity. Our Health, Safety & Fire Advisor role at Newbold Revel Rugby not only provides competitive benefits, including a generous pension scheme and flexible working options, but also fosters professional growth through continuous learning opportunities and a commitment to employee well-being.
Contact Details:
HM Prison and Probation Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Health, Safety & Fire Advisor (Ref: 7471)
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like HM Prison and Probation Service.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at HM Prison and Probation Service.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like HM Prison and Probation Service, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Health, Safety & Fire Advisor (Ref: 7471)
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at HM Prison and Probation Service.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at HM Prison and Probation Service.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to HM Prison and Probation Service. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at HM Prison and Probation Service. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at HM Prison and Probation Service
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research HM Prison and Probation Service’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
