At a Glance
- Tasks: Support offender management by processing paperwork and maintaining accurate records.
- Company: Join a dynamic team within the Offender Management administrative hub.
- Benefits: Enjoy a competitive salary, pension contributions, and flexible working options.
- Other info: Embrace a culture of inclusion and diversity with excellent career growth opportunities.
- Why this job: Make a difference in the justice system while developing your administrative skills.
- Qualifications: Strong communication skills and ability to work collaboratively.
The predicted salary is between 28122 - 28122 £ per year.
The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing local courts within specified timescales. This is a rotational, non‑operational post with no line management responsibilities.
Responsibilities
- Undertake transactional activity associated with the Offender Management function, including processing paperwork such as Discharge Report / Pre‑Discharge Report, Bail applications, Release on Temporary Licence (ROTL), Home Detention Curfew (HDC), Offender Assessment and Sentence Management (OaSys), Multi‑Agency Public Protection Arrangements (MAPPA), Re‑categorisation, sentence calculations, Appeals, Violent Sex Offender Register (VISOR), Multi‑Agency Risk Assessment Planning (MARAP), Adjudications, Indeterminate Sentence Prisoners, Parole applications, Legal Correspondence, Licence applications, Resettlement overnight Release, Prisoner Fines, Foreign Nationals/Deportation/Immigration, Risk to Children/Safeguarding Children, Harassment/Restraining Orders, Category A, Recall paperwork, Public Protection letters, and other administrative tasks.
- Organise, produce and maintain accurate records for the area of work.
- Act as the contact point for all communications to the team, prioritising and distributing messages to the appropriate person or department.
- Complete monitoring returns for the area of work.
- Input requisitions into the finance database and process them for the defined area of work.
- Coordinate awareness sessions for the area of work.
- Prepare paperwork for checking by the Manager and conduct sentence calculations as required.
- Correspond with relevant stakeholders and agencies to ensure information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings, organising agenda, taking minutes and distributing action points.
Person Specification
Assessment will focus on the following behaviours: Changing and Improving; Communicating and Influencing; Working Together; Managing a Quality Service; Delivering at Pace.
Eligibility
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries with the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status
- Individuals eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals and certain family members with accrued right to work in the Civil Service
Benefits
- Salary of £28,122, plus £8,146 contribution towards the Civil Service Defined Benefit Pension scheme
- Access to learning and development
- Flexible working options to support work‑life balance
- Cultivated culture of inclusion and diversity
- Annual leave and public holidays
- Season Ticket Advance
Hours of Work
37‑hour working week, including unsocial hours.
Flexible Offender Management Admin & Records Coordinator employer: HM Prison and Probation Service
As a leading employer in the Offender Management sector, we pride ourselves on fostering a supportive and inclusive work environment that prioritises employee well-being and professional growth. With flexible working options, a commitment to diversity, and access to comprehensive training and development opportunities, our team members are empowered to thrive while making a meaningful impact in their communities. Join us in a role that not only offers competitive benefits but also the chance to contribute to vital public service initiatives.
Contact Details:
HM Prison and Probation Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Flexible Offender Management Admin & Records Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the offender management field on LinkedIn or at local events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by practising common questions related to offender management. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed records or coordinated tasks in previous roles. This will demonstrate your ability to handle the responsibilities of the job.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Flexible Offender Management Admin & Records Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to our Offender Management team!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your previous roles and how they relate to the tasks you'll be handling with us.
Showcase Your Communication Skills:Since this role involves a lot of correspondence and teamwork, demonstrate your communication abilities in your application. Share examples of how you've effectively communicated in past roles.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and get you started on your journey with StudySmarter!
How to prepare for a job interview at HM Prison and Probation Service
✨Know Your Stuff
Make sure you understand the key responsibilities of the role, especially around offender management processes. Familiarise yourself with terms like Discharge Reports and Multi-Agency Risk Assessment Planning. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves a lot of communication with various stakeholders, be prepared to demonstrate your ability to communicate clearly and effectively. Think of examples from your past experiences where you successfully managed communications or resolved conflicts.
✨Be Organised
This position requires maintaining accurate records and managing multiple tasks. Bring examples of how you've organised your workload in previous roles. You might even want to mention any tools or systems you’ve used to keep everything on track.
✨Demonstrate Team Spirit
The job involves working closely with others, so be ready to discuss how you collaborate with teammates. Share specific instances where you contributed to a team project or helped improve team dynamics. This will highlight your ability to work together effectively.
