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- Tasks: Provide essential administrative support in a dynamic environment focused on offender management.
- Company: Join the HM Prison & Probation Service, dedicated to safeguarding and promoting welfare.
- Benefits: Enjoy a competitive salary, generous pension contributions, and flexible working options.
- Why this job: Make a real difference while developing your skills in a supportive team.
- Qualifications: No specific qualifications required; just a passion for administration and teamwork.
- Other info: Great opportunities for career growth and a commitment to diversity and inclusion.
The predicted salary is between 24000 - 33600 £ per year.
This position is based at HMYOI LOW NEWTON DURHAM, DH1 5YA.
Job Summary
This is an administrative job in an establishment. All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
Overview of the job
The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities And Duties
- Undertake the transactional activity associated with the Offender Management function. This includes processing the following paperwork ready for checking and onward transmission by the Hub Manager:
- Discharge Report / Pre-Discharge Report
- Bail applications
- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Violent Sex Offender Register (VISOR)
- Multi-Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners
- Parole applications
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by Manager, conducting sentence calculations as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English.
Behaviours
We will assess you against these behaviours during the selection process:
- Changing and Improving
- Managing a Quality Service
- Working Together
- Communicating and Influencing
Alongside your salary of £28,122, HM Prison & Probation Service contributes £8,146 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Access to learning and development, a working environment that supports a range of flexible working options to enhance your work-life balance, and a working culture which encourages inclusion and diversity.
A Civil Service pension with an employer contribution of 28.97%.
Annual Leave, Public Holidays, Season Ticket Advance.
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Selection process details
This vacancy is using Success Profiles and will assess your Behaviours and Strengths. Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition. The Civil Service embraces diversity and promotes equal opportunities.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
Contact point for applicants
Job Contact: SSCL Recruitment Enquiries Team
Email: moj-recruitment-vetting-
Telephone: Recruitment team
Email: moj-recruitment-vetting-
OMU Case Administration (Ref: 14695) in Durham employer: HM Prison and Probation Service
Contact Detail:
HM Prison and Probation Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land OMU Case Administration (Ref: 14695) in Durham
✨Tip Number 1
Get to know the organisation! Research HMYOI Low Newton and understand their values and mission. This will help you tailor your approach during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the application process and what it’s really like to work there.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative roles, especially those focusing on communication and teamwork. Mock interviews with friends can boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, you’ll have access to all the latest job openings and updates directly from us at StudySmarter.
We think you need these skills to ace OMU Case Administration (Ref: 14695) in Durham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the job description. We want to see how you can contribute to the Offender Management administrative hub, so don’t hold back on showcasing relevant examples!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Showcase Your Attention to Detail: Since this role involves maintaining accurate records and processing important paperwork, it’s crucial to demonstrate your attention to detail. Double-check your application for any typos or errors before submitting it through our website.
Express Your Passion for the Role: Let us know why you’re excited about this position! Share your motivation for wanting to work in an administrative capacity within the Offender Management function. A genuine passion can really make your application stand out.
How to prepare for a job interview at HM Prison and Probation Service
✨Know Your Stuff
Familiarise yourself with the Offender Management function and the specific paperwork you'll be handling, like Discharge Reports and Bail applications. Understanding these processes will show your commitment and readiness for the role.
✨Showcase Your Communication Skills
Since this role involves acting as a contact point for communications, practice articulating your thoughts clearly. Be prepared to discuss how you would prioritise and distribute information effectively within a team.
✨Demonstrate Attention to Detail
Highlight your ability to maintain accurate records and manage databases. Bring examples of how you've successfully handled administrative tasks in the past, ensuring that you can meet deadlines and produce reports as required.
✨Emphasise Teamwork and Collaboration
This position requires working together with various stakeholders. Be ready to share experiences where you've successfully collaborated with others, showcasing your ability to communicate and influence effectively.