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- Tasks: Support managers and staff with administrative tasks in a dynamic prison environment.
- Company: Join HM Prison Leicester, a vital part of the UK's justice system.
- Benefits: Enjoy flexible working options, a generous pension scheme, and annual leave.
- Other info: This role may involve contact with prisoners, offering unique insights into rehabilitation.
- Why this job: Make a real impact while developing your skills in a supportive, diverse culture.
- Qualifications: No specific qualifications needed; just a willingness to learn and grow.
The predicted salary is between 25000 - 35000 £ per year.
This position is based at HM PRISON LEICESTER, LE2 7AJ
Job Summary
Please refer to job description.
Overview
Job description
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.
This is a non-operational role which may involve contact with prisoners depending on their area of work.
This role has no line management responsibilities.
Characteristics
Typical Tasks Associated With This Group Profile Include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.
Job Descriptions Relating To This Group Profile
The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.
- Business Administrator : Activity Hub
- Business Administrator : Business Hub
- Business Administrator : Employment
- Business Administrator : Equality
- Business Administrator: Mobilisation, Transition and Transformation (MTT) Administration Support
- Business Administrator : Resettlement Worker
- Business Administrator : Establishment Television Systems
- Business Administrator : Healthcare
- Business Administrator : Management Coordinator
- Business Administrator : New Colleagues Lead Administrator
- Business Administrator : Observation, Categorisation and Allocation (OCA)
- Business Administrator : Offender Management Hub
- Business Administrator : People Hub
- Business Administrator : Prison Digital Services Administrator
- Business Administrator : Programmes
- Business Administrator : Psychology
- Business Administrator : Regional Admin Support – Wales
- Business Administrator : Regional Admin Support – North East
- Business Administrator : Chaplaincy
- Business Administrator : Safe Decent and Secure
- Business Administrator : Safer Custody
- Business Administrator : Security Intelligence Collator
- Business Administrator : Social and Palliative Care
- Business Administrator : Substance Misuse and Drug Strategy
- Business Administrator : VCC Administrator
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances
37 hour working week
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances
37 hour working week
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Person specification
Please Refer To Job Description.
Behaviours
We\’ll assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
- Working Together
- Changing and Improving
- Communicating and Influencing
Alongside your salary of £28,122, HM Prison & Probation Service contributes £8,146 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : SSCL Recruitment Enquiries Team
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
- Telephone : 0345 241 5358
Recruitment team
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Further information
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints
https://jobs.justice.gov.uk/careers/JobDetail/7614?entityId=7614 #J-18808-Ljbffr
Business Administrator (Ref: 7614) employer: HM Prison and Probation Service
Contact Detail:
HM Prison and Probation Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator (Ref: 7614)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of record-keeping, communication protocols, and report generation will help you demonstrate your competence during the interview.
✨Tip Number 2
Research HM Prison Leicester and its operations. Knowing the environment you'll be working in can give you an edge, especially when discussing how you can contribute to the team and support frontline staff effectively.
✨Tip Number 3
Prepare examples of how you've successfully managed communications and prioritised tasks in previous roles. This will showcase your ability to deliver at pace and manage a quality service, which are key behaviours for this position.
✨Tip Number 4
Network with current or former employees of HM Prison Leicester if possible. They can provide insights into the work culture and expectations, helping you tailor your approach and questions during the interview.
We think you need these skills to ace Business Administrator (Ref: 7614)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and skills required for the Business Administrator position. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or tasks that demonstrate your ability to manage records, coordinate communications, and support teams effectively.
Showcase Your Skills: Make sure to mention essential skills such as communication, organisation, and teamwork in your application. Provide specific examples of how you've successfully used these skills in past roles.
Follow Application Instructions: Ensure you follow all application instructions carefully, including submitting your application through the specified link on our website. Double-check for any required documents and ensure they are included.
How to prepare for a job interview at HM Prison and Probation Service
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Business Administrator. Familiarise yourself with tasks like maintaining records, processing requisitions, and coordinating communications, as these will likely come up during the interview.
✨Showcase Your Communication Skills
Since the role involves acting as a contact point for communications, be prepared to demonstrate your communication skills. You might be asked how you would handle specific scenarios or manage information sharing among stakeholders.
✨Prepare for Behavioural Questions
The interview will assess your behaviours against key competencies such as 'Delivering at Pace' and 'Working Together'. Think of examples from your past experiences that showcase these behaviours and practice articulating them clearly.
✨Research the Organisation
Familiarise yourself with HM Prison Leicester and the broader context of the HM Prison & Probation Service. Understanding their values and mission can help you align your answers with what they are looking for in a candidate.