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- Tasks: Support offender management with essential admin tasks and maintain accurate records.
- Company: Join the HM Prison & Probation Service, dedicated to safeguarding children and promoting welfare.
- Benefits: Enjoy flexible working options, a generous pension scheme, and annual leave.
- Why this job: Make a real impact while developing your skills in a supportive and inclusive environment.
- Qualifications: No specific qualifications required; just a willingness to learn and grow.
- Other info: 37-hour work week with opportunities for training and development.
The predicted salary is between 24000 - 42000 £ per year.
This position is based at HMYOI THORN CROSS WARRINGTON, WA4 4RL
Job Summary
Please refer to job description.
Job Description
Overview of the job
This is an administrative job in an establishment All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
Summary
The job holder will provide administrative support within the Offender Management administrative hub maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities And Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
Undertake The Transactional Activity Associated With The Offender Management Function. This Includes Processing The Following Paperwork Ready For Checking And Onward Transmission By The Hub Manager:
- Discharge Report / Pre-Discharge Report
- Bail applications
- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Violent Sex Offender Register (VISOR)
- Multi-Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners
- Parole applications
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
Undertake Other Administrative Tasks Including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by Manager, conducting sentence calculations as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder . An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Hours of Work (Unsocial Hours) Allowances
37 hour working week
Undertake Other Administrative Tasks Including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by Manager, conducting sentence calculations as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and , distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder . An ability to fulfil all spoken aspects of the role with the confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Hours of Work (Unsocial Hours) Allowances
37 hour working week
Person specification
Please Refer To Job Description.
Behaviours
We\’ll assess you against these behaviours during the selection process:
- Working Together
- Managing a Quality Service
- Communicating and Influencing
- Changing and Improving
Alongside your salary of £28,122, HM Prison & Probation Service contributes £8,146 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.
Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.
https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : SSCL Recruitment Enquiries Team
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
- Telephone : 0345 241 5358
Recruitment team
- Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Further information
Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints
https://jobs.justice.gov.uk/careers/JobDetail/7403?entityId=7403 #J-18808-Ljbffr
Business Administrator (Ref: 7403) employer: HM Prison and Probation Service
Contact Detail:
HM Prison and Probation Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator (Ref: 7403)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as processing discharge reports and managing offender assessments. This will help you demonstrate your understanding of the role during any discussions or interviews.
✨Tip Number 2
Highlight your experience with database management and record-keeping, as these are crucial for the position. Be prepared to discuss any relevant software or systems you've used in previous roles.
✨Tip Number 3
Showcase your communication skills by preparing examples of how you've effectively collaborated with teams or stakeholders in past roles. This is particularly important given the emphasis on working together and influencing others in this job.
✨Tip Number 4
Research the safeguarding policies relevant to the role and be ready to discuss how you would ensure compliance. Understanding these policies will demonstrate your commitment to the welfare of children and your readiness for the responsibilities of the position.
We think you need these skills to ace Business Administrator (Ref: 7403)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Business Administrator position. Highlight key tasks such as processing paperwork and maintaining records, and think about how your experience aligns with these duties.
Tailor Your CV: Customise your CV to reflect the skills and experiences that are most relevant to the role. Emphasise your administrative skills, attention to detail, and any experience you have in a similar environment, particularly in offender management or public service.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your motivation for applying. Mention specific examples from your past work that demonstrate your ability to manage administrative tasks effectively and your commitment to safeguarding and promoting welfare.
Highlight Relevant Behaviours: In your application, make sure to address the behaviours outlined in the job description, such as 'Working Together' and 'Managing a Quality Service'. Provide examples of how you've demonstrated these behaviours in previous roles to strengthen your application.
How to prepare for a job interview at HM Prison and Probation Service
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of a Business Administrator. Familiarise yourself with terms like Offender Management, sentence calculations, and safeguarding policies, as these will likely come up during the interview.
✨Showcase Your Communication Skills
As this role involves acting as a contact point for communications, be prepared to demonstrate your communication skills. Think of examples where you've effectively communicated with different stakeholders or managed information flow in previous roles.
✨Prepare for Behavioural Questions
The interview will assess your behaviours against key competencies such as 'Working Together' and 'Managing a Quality Service'. Prepare specific examples from your past experiences that showcase how you've demonstrated these behaviours.
✨Highlight Your Organisational Skills
Given the administrative nature of the role, be ready to discuss how you manage your time and organise tasks. Share examples of how you've maintained accurate records or handled multiple priorities in a fast-paced environment.