Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support managers and staff with administrative tasks in a dynamic prison environment.
- Company: Join HM Prison & Probation Service, dedicated to public safety and rehabilitation.
- Benefits: Enjoy flexible working options, a generous pension scheme, and annual leave.
- Why this job: Make a real impact while developing your skills in a supportive and inclusive culture.
- Qualifications: No specific qualifications needed; training will be provided once you start.
- Other info: This role may involve contact with prisoners, offering a unique work experience.
The predicted salary is between 22000 - 30000 £ per year.
This position is based at HM PRISON HULL HULL, HU9 5LS Job Summary Please refer to the job description Overview Job description Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a non operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities. Characteristics Typical Tasks Associated With This Group Profile Include: Organise, produce and maintain accurate records for area of work Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment Complete monitoring returns for area of work Input requisitions on to the finance database and process requisitions for defined area of work Co-ordinate any awareness sessions for area of work Prepare paperwork for checking by manager, conducting initial checks as required Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required Collate information relating to relevant Service Delivery Indicators (SDI’s) Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points Job Descriptions Relating To This Group Profile The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions. Business Administrator : Activity Hub Business Administrator : Business Hub Business Administrator : Equality Business Administrator : Estates Business Administrator : Management Coordinator Business Administrator : Offender Management Hub Business Administrator : People Hub Business Administrator : Programmes Business Administrator : Psychology Business Administrator : Safe Decent and Secure Business Administrator : Safer Custody Business Administrator : Security Intelligence Collator Business Administrator : Substance Misuse and Drug Strategy Business Administrator : Healthcare Business Administrator : Observation, Categorisation and Allocation (OCA) Business Administrator : Establishment Television Systems Business Administrator: Mobilisation, Transition and Transformation Administration Support Business Administrator: Regional Admin support Wales Business Administrator: Regional Estates Team Business Administrator: Safe Decent and Secure Benchmark Business Administrator: Equality Benchmark Business Administrator: Safer Custody Benchmark Business Administrator: Resettlement Worker Benchmark Business Administrator: OMU Benchmark Business Administrator: Regional Admin Support (North East) Business Administrator: Regime Development Essential Skills/ Qualifications/ Accreditation/ Registration Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh Essential Skills/ Qualifications/ Accreditation/ Registration Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh Person specification Please Refer To The Job Description Behaviours We\’ll assess you against these behaviours during the selection process: Changing and Improving Communicating and Influencing Working Together Managing a Quality Service Alongside your salary of £27,040, HM Prison & Probation Service contributes £7,833 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Access to learning and development A working environment that supports a range of flexible working options to enhance your work life balance A working culture which encourages inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Annual Leave Public Holidays Season Ticket Advance For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page. Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths. https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Strengths. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : SSCL Recruitment Enquiries Team Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk Telephone : 0345 241 5358 Recruitment team Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk Further information Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints https://jobs.justice.gov.uk/careers/JobDetail/6486?entityId=6486 #J-18808-Ljbffr
Business Administrator (Ref: 6486) employer: HM Prison and Probation Service
Contact Detail:
HM Prison and Probation Service Recruiting Team
moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator (Ref: 6486)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of record-keeping, communication protocols, and report generation will give you an edge during interviews.
✨Tip Number 2
Highlight any previous experience you have in a similar administrative role, especially if it involved working in a structured environment like a prison or public service. This will demonstrate your capability to handle the responsibilities effectively.
✨Tip Number 3
Prepare to discuss how you embody the behaviours outlined in the selection process, such as 'Changing and Improving' and 'Working Together'. Think of examples from your past that showcase these qualities.
✨Tip Number 4
Research HM Prison Hull and its operations. Being knowledgeable about the establishment can help you ask insightful questions during the interview, showing your genuine interest in the role and the organisation.
We think you need these skills to ace Business Administrator (Ref: 6486)
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the specific tasks and responsibilities of a Business Administrator. Tailor your application to highlight relevant experiences that align with these duties.
Highlight Relevant Skills: Make sure to emphasise skills such as organisation, communication, and record-keeping in your CV and cover letter. Use examples from previous roles to demonstrate how you have successfully applied these skills.
Address the Behaviours: The selection process will assess your behaviours against key competencies like 'Changing and Improving' and 'Working Together'. Provide specific examples in your application that showcase how you embody these behaviours.
Proofread Your Application: Before submitting, double-check your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at HM Prison and Probation Service
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Business Administrator. Familiarise yourself with tasks like maintaining records, managing communications, and coordinating meetings, as these will likely come up during the interview.
✨Demonstrate Relevant Skills
Prepare to discuss your administrative skills and experiences that align with the role. Highlight your ability to organise, prioritise, and manage information effectively, as well as any experience you have in a similar environment.
✨Showcase Your Communication Skills
Since the role involves acting as a contact point for communications, be ready to demonstrate your communication skills. Practice articulating your thoughts clearly and concisely, and consider examples where you've successfully communicated with various stakeholders.
✨Familiarise Yourself with the Organisation
Research HM Prison Hull and the wider HM Prison & Probation Service. Understanding their values, mission, and recent developments can help you tailor your responses and show genuine interest in the position during the interview.