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- Tasks: Provide essential admin support to managers and staff at HMP Belmarsh.
- Company: Join the HM Prison & Probation Service, a key player in public safety.
- Benefits: Enjoy flexible working options, a generous pension scheme, and annual leave.
- Why this job: Make a difference while developing your skills in a diverse and inclusive environment.
- Qualifications: No specific qualifications needed; training will be provided once hired.
- Other info: This role may involve contact with prisoners, offering unique insights into the justice system.
The predicted salary is between 24000 - 36000 £ per year.
This position is based at HM PRISON BELMARSH THAMESMEAD, SE28 0EB.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Typical Tasks Associated With This Group Profile Include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team
- Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Essential Skills/Qualifications/Accreditation/Registration:
Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English.
Behaviours:
We will assess you against these behaviours during the selection process:
- Managing a Quality Service
- Communicating and Influencing
- Working Together
Alongside your salary of £30,068, HM Prison & Probation Service contributes £8,710 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Benefits:
- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work-life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- Annual Leave
- Public Holidays
- Season Ticket Advance
Security:
Successful candidates must undergo a criminal record check and meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check.
Nationality requirements:
This Job Is Broadly Open To The Following Groups:
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Contact point for applicants:
Name: SSCL Recruitment Enquiries Team
Email: moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
Telephone: 0345 241 5358
Business Administrator - HMP Belmarsh (Ref: 6741) employer: HM Prison and Probation Service
Contact Detail:
HM Prison and Probation Service Recruiting Team
moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator - HMP Belmarsh (Ref: 6741)
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding how to organise and maintain accurate records, as well as being able to act as a contact point for communications, will show your readiness for the role.
✨Tip Number 2
Highlight any previous experience you have in a similar administrative role, especially if it involved working in a structured environment like a prison or public service. This will demonstrate your ability to handle the unique challenges of this position.
✨Tip Number 3
Prepare to discuss your communication skills during the interview. Since the role involves liaising with various stakeholders, showcasing your ability to communicate effectively and influence others will be crucial.
✨Tip Number 4
Research the behaviours that will be assessed during the selection process, such as 'Managing a Quality Service' and 'Working Together'. Be ready to provide examples from your past experiences that illustrate these behaviours in action.
We think you need these skills to ace Business Administrator - HMP Belmarsh (Ref: 6741)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and skills required for the Business Administrator position at HMP Belmarsh. Tailor your application to highlight how your experience aligns with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that demonstrate your ability to manage records, communicate effectively, and work collaboratively. Use specific examples to illustrate your skills.
Showcase Your Skills: Make sure to mention essential skills such as organisation, communication, and teamwork in your application. Provide examples of how you have successfully used these skills in past roles, especially in a similar environment.
Follow Application Instructions: Ensure you follow all application instructions carefully. This includes submitting your application through the specified link on our website and providing all required documents. Double-check for any specific requirements mentioned in the job posting.
How to prepare for a job interview at HM Prison and Probation Service
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Business Administrator at HMP Belmarsh. Be prepared to discuss how your skills and experiences align with the tasks mentioned, such as maintaining accurate records and coordinating communications.
✨Demonstrate Communication Skills
Since the role involves acting as a contact point for communications, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in challenging situations or when working with diverse teams.
✨Showcase Organisational Abilities
Highlight your organisational skills during the interview. Discuss any experience you have with managing databases, filing systems, or preparing paperwork. You might want to share specific examples of how you prioritised tasks and met deadlines in past positions.
✨Familiarise Yourself with Relevant Behaviours
The selection process will assess you against specific behaviours like 'Managing a Quality Service' and 'Working Together'. Think of instances from your past where you demonstrated these behaviours and be ready to share them during the interview.
