At a Glance
- Tasks: Provide essential admin support in Offender Management and maintain accurate records.
- Company: Join a dynamic team within the Offender Management administrative hub.
- Benefits: Enjoy a competitive salary, pension contributions, flexible working, and inclusive culture.
- Other info: Great opportunities for learning and career growth in a meaningful role.
- Why this job: Make a difference while developing your skills in a supportive environment.
- Qualifications: Strong communication skills and ability to work collaboratively.
The predicted salary is between 28122 - 28122 £ per year.
The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing local courts within specified timescales. This is a rotational, non‑operational post with no line management responsibilities.
Responsibilities
- Undertake transactional activity associated with the Offender Management function, including processing paperwork such as Discharge Report / Pre‑Discharge Report, Bail applications, Release on Temporary Licence (ROTL), Home Detention Curfew (HDC), Offender Assessment and Sentence Management (OaSys), Multi‑Agency Public Protection Arrangements (MAPPA), Re‑categorisation, sentence calculations, Appeals, Violent Sex Offender Register (VISOR), Multi‑Agency Risk Assessment Planning (MARAP), Adjudications, Indeterminate Sentence Prisoners, Parole applications, Legal Correspondence, Licence applications, Resettlement overnight Release, Prisoner Fines, Foreign Nationals/Deportation/Immigration, Risk to Children/Safeguarding Children, Harassment/Restraining Orders, Category A, Recall paperwork, Public Protection letters, and other administrative tasks.
- Organise, produce and maintain accurate records for the area of work.
- Act as the contact point for all communications to the team, prioritising and distributing messages to the appropriate person or department.
- Complete monitoring returns for the area of work.
- Input requisitions into the finance database and process them for the defined area of work.
- Coordinate awareness sessions for the area of work.
- Prepare paperwork for checking by the Manager and conduct sentence calculations as required.
- Correspond with relevant stakeholders and agencies to ensure information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings, organising agenda, taking minutes and distributing action points.
Person Specification
Assessment will focus on the following behaviours: Changing and Improving; Communicating and Influencing; Working Together; Managing a Quality Service; Delivering at Pace.
Eligibility
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries with the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status
- Individuals eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals and certain family members with accrued right to work in the Civil Service
Benefits
- Salary of £28,122, plus £8,146 contribution towards the Civil Service Defined Benefit Pension scheme
- Access to learning and development
- Flexible working options to support work‑life balance
- Cultivated culture of inclusion and diversity
- Annual leave and public holidays
- Season Ticket Advance
Hours of Work
37‑hour working week, including unsocial hours.
Business Administrator employer: HM Prison and Probation Service
As a Business Administrator within the Offender Management administrative hub, you will thrive in a supportive environment that prioritises employee growth and work-life balance. With flexible working options, a commitment to inclusion and diversity, and access to continuous learning opportunities, this role offers a meaningful career path while contributing to the vital work of public safety and justice. Join us in making a difference while enjoying competitive benefits, including a generous pension scheme and annual leave.
Contact Details:
HM Prison and Probation Service Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the field of offender management or related areas. Use LinkedIn to connect and engage with professionals, and don’t hesitate to ask for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching common questions related to administrative roles in offender management. Practice your responses, focusing on how you can demonstrate the key behaviours they’re looking for, like 'Changing and Improving' and 'Delivering at Pace'.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed multiple tasks or projects efficiently. Highlight your ability to maintain accurate records and manage communications effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search. So, get your application in and let’s make it happen!
We think you need these skills to ace Business Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities of the Business Administrator role. We want to see how you can contribute to our team, so don’t hold back!
Showcase Your Communication Skills:Since this role involves a lot of communication and coordination, be sure to demonstrate your ability to communicate effectively in your written application. Use clear and concise language to show us you can get your point across.
Highlight Your Organisational Skills:As an administrator, being organised is key! Share examples of how you've managed records or coordinated tasks in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at HM Prison and Probation Service
✨Know Your Stuff
Familiarise yourself with the key responsibilities listed in the job description. Be ready to discuss how your previous experience aligns with tasks like processing paperwork and maintaining records. This shows you’re not just interested, but also prepared.
✨Showcase Your Communication Skills
Since the role involves acting as a contact point for communications, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past roles, especially in high-pressure situations or when dealing with multiple stakeholders.
✨Demonstrate Team Spirit
This position requires working together with various teams. Think of instances where you collaborated successfully with others. Highlight your ability to influence and support team dynamics, which is crucial for this role.
✨Be Ready to Adapt
The job mentions 'Changing and Improving' as a key behaviour. Prepare to discuss times when you’ve had to adapt to new processes or changes in your work environment. Show that you can manage change effectively and contribute to continuous improvement.
