Activities Hub Manager- HMP Winchester (Ref: 6085)

This position is based at HM PRISON WINCHESTER WINCHESTER, SO22 5DF Job Summary Please refer to the job description Job Description Overview of the job This is an administrative managerial job within an establishment. All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation. Summary The job holder will be responsible for managing the administrative processes within the Activities Hub, ensuring that administration support is provided to the relevant pathways to assist in reducing reoffending through the provision of opportunities from reception to release. This is a rotational, non-operational job with line management responsibilities. Responsibilities, Activities and Duties The job holder will be required to carry out the following responsibilities, activities and duties: Manage the transactional activity associated with the Activities Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable: Pathways Student applications Monitoring contract delivery and performance Procurement of Goods for unit Regime Monitoring Management Information Systems Industries/Manufacturing Education Provision Activity/Labour Allocation Authorise prisoner pay amendments Healthcare Promote the work of the Unit and provide opportunities for prisoners by organising: Job club Exit interviews Housing Clinics Induction Assessments Healthcare Clinics Undertake Other Administrative Management Tasks Including: Contribute towards the development of local policy, procedures and practice and ensure consistency of application Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working Analyse and act on data collected by the Hub and produce any relevant reports to show findings Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales Monitor performance of the Hub Draft all external and internal communications on behalf of the Hub Provide Head of Function with management information relating to the relevant area Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management Act as first point of contact for relevant external stakeholders Act as requisitioner or approver dependant on local policy The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder Undertake Other Administrative Management Tasks Including: Contribute towards the development of local policy, procedures and practice and ensure consistency of application Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working Analyse and act on data collected by the Hub and produce any relevant reports to show findings Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales Monitor performance of the Hub Draft all external and internal communications on behalf of the Hub Provide Head of Function with management information relating to the relevant area Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management Act as first point of contact for relevant external stakeholders Act as requisitioner or approver dependant on local policy The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder Person specification Please Refer To The Job Description Behaviours We\’ll assess you against these behaviours during the selection process: Changing and Improving Communicating and Influencing Working Together Managing a Quality Service Making Effective Decisions Leadership Alongside your salary of £34,760, HM Prison & Probation Service contributes £10,069 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Access to learning and development A working environment that supports a range of flexible working options to enhance your work life balance A working culture which encourages inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Annual Leave Public Holidays Season Ticket Advance For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page. Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window). Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact : Name : SSCL Recruitment Enquiries Team Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk Telephone : 0345 241 5358 Recruitment team Email : moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk Further information Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints https://jobs.justice.gov.uk/careers/JobDetail/6085?entityId=6085 #J-18808-Ljbffr