Senior Records Reviewer

Within this role, you will maintain the integrity, accuracy and transparency of public records by ensuring that all paper and digital records that are 20 years old are meticulously reviewed, analysed and assessed for transfer to The National Archives for permanent preservation. This includes ensuring the work of the records management team remains aligned and proportionate to shifting internal business demands, as well as the external regulatory and legislative landscape.

As a member of the information asset management team, you champion a stronger culture of compliance with policy in relation to information asset management across the organisation. Working autonomously, you analyse complex technical issues in relation to records management and make effective decisions and sound judgments under pressure. You have the self-resolve to think quickly and offer the most appropriate risk-based advice, and the ability to work closely with and influence senior management and key decision makers, with the confidence to challenge and persuade where appropriate.

Main Duties include:

• Responsible for the review of all paper and digital records that are 20 years old by identifying records worthy of permanent preservation, transferring them to TNA in accordance with standards and procedures and disposing of records not selected.
• Responsible for the management of HMLR’s archive of paper records in Fylde and ensure that all paper records are catalogued.
• Responsible for a review of the corporate records retention schedule, implement recommendations, ensure that it is kept up to date, ensure that it is complied with throughout the business by undertaking regular assurance and provide guidance on retention and disposal across the organisation.
• Responsible for the day-to-day administration of HMLR’s Information Asset Register, ensuring that it is up-to-date at all times, support Information Asset Owners (IAOs) and Subject Matter Experts (SMEs), organise Information Asset Owner meetings, act as Secretariat and champion the importance of information asset management and maintain ongoing awareness.
• Support the Head of KIM and Departmental Records Officer maintain HMLR’s relationship with The National Archives.
• Support the Head and Deputy Head of KIM in ensuring that all information and records management policies are up to date.

Please note this role involves regular manual handling, including lifting and moving heavy boxes and may include using equipment, such as ladders. HMLR expect everyone to spend at least 60% of their working time in the office.

Person specification

To be successful in this role, you will have a recognised qualification in records and information management, and/or proven experience in a similar role. You have experience of appraising paper and digital public records for permanent preservation, transferring records to The National Archives and taking destruction decisions. You have a good knowledge of current public records legislation and associated codes of practice; and of designing and maintaining records retention policies and schedules. You also have experience of providing expert advice on records and information management including records management matters to senior stakeholders. You have line management experience and have developed and delivered training. Good IT skills including SharePoint and Microsoft 365, good communication and networking skills, good time management and workload prioritisation skills and accurate recording skills are essential.

Qualifications

A recognised qualification in records and information management, and/or proven experience in a similar role.

Behaviours

We will assess you against these behaviours during the selection process:

• Making Effective Decisions
• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience. To apply please complete your CV to include your work history and qualifications. We will be scoring your CV against the technical skills criteria and the essential experience criteria:

• Experience of appraising paper and digital public records for permanent preservation, transferring records to The National Archives and taking destruction decisions.

Your CV should include if you hold the following qualification: A recognised qualification in records and information management, and/or proven experience in a similar role. The personal statement section (in no more than 750 words) must be used to provide details of how you meet the following essential experience:

• Experience of appraising paper and digital public records for permanent preservation, transferring records to The National Archives and taking destruction decisions.
• Good knowledge of current public records legislation and associated codes of practice; designing and maintaining records retention policies and schedules.
• Experience of providing expert advice on records and information management.

In the event of a high volume of applications, we reserve the right to assess against the 1st essential experience criteria, which is the lead criteria. Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application. Ensure your application form is received by the closing date for receipt of applications – this is 23:55pm on the advertised date.

The sift will take place shortly after the closing date. If successful at the shortlisting stage, you will be invited to attend a MS Teams interview and pre-prepared presentation (further information will be provided to those who are invited to interview). w/c 2 March 2026. The blended interview will assess the experience and behaviours listed in the Job Description, as well as the strengths associated with the role. We want to hear your first, unrehearsed, natural response to the strength questions, and so we don’t advertise which strengths are being tested. The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working. Candidates may refer to notes within their interview, but they should be used as a prompt only.

HMLR is accredited to the Disability Confident Scheme, which denotes organisations which have a positive attitude towards disabled people. If you require the panel to consider a reasonable adjustment or there is anything else you would like the panel to take into consideration, you are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.

The Civil Service values honesty and integrity and expects all candidates to share these values. Please ensure all examples provided throughout the recruitment process are representative of your own experience. Any instances of plagiarism or other forms of cheating (including the improper use of artificial intelligence) will be investigated and, if proven, the application will be withdrawn.

Contact point for applicants

Job contact: Name: Martin Rayment Recruitment team