Project Portfolio Management (PPM) System Manager

Join HM Land Registry’s Finance and Business Services (FaBS) directorate and play a key role in ensuring the accuracy and integrity of our financial project costing systems. As our Project Portfolio Management (PPM) System Service Manager, you will support colleagues across the organisation by managing essential systems, improving processes, and enabling efficient, high‑quality financial reporting. This is an excellent opportunity for someone who enjoys problem‑solving, collaborating across teams, and making a positive impact through well‑designed systems and data.

Reporting to the Head of Corporate Systems Service (CSS), you will oversee the end‑to‑end Project Costing system and related processes that underpin HMLR’s financial and project cost transactions. You will develop a deep understanding of our PPM and financial reporting environment, support users with expert advice, and identify opportunities to enhance and streamline our systems. Working closely with HR, Finance, IT and wider stakeholders, you will help ensure our systems remain accurate, efficient and aligned with business needs.

• Build detailed knowledge of systems within the PPM and financial reporting environment and advise on impacts of change.
• Review finance system configuration, end‑to‑end processes and reporting to identify and implement improvements.
• Provide expert advice on systems and technology to internal stakeholders.
• Design and deliver training to upskill users on systems and processes.
• Improve the integrity of master data by educating system users and data owners on best practice.
• Implement enhancements across finance systems, including chart of accounts, customer and supplier accounts, user profiles, budgets and forecasts.
• Maintain key finance data structures to ensure accuracy and consistency.
• Design, test and deliver reporting solutions within HMLR’s financial management systems.
• Actively participate in—and lead aspects of—PPM and financial systems implementation projects.
• Translate complex system requirements for technical teams, super users and end users.
• Provide documentation, support and ad‑hoc training to system users.
• Collaborate with stakeholders to resolve end‑to‑end business process issues.
• Implement system enhancements to improve efficiency in partnership with IT and external specialists.
• Support the design, implementation and improvement of systems for processing financial and HR transactions.
• Identify emerging opportunities to enhance PPM and finance systems and processes.
• Lead and contribute to regression testing across HCM, Assets, P2P, O2C, PPM and R2R cycles.
• Review and improve system controls to ensure data quality and compliance.
• Maintain system permissions aligned with delegated authorities and segregation of duties.
• Work with HR and Finance colleagues to design management reports that better inform decision‑making.
• Build relationships with finance professionals across Other Government Departments (OGDs) to share learning and best practice.
• Manage team members supporting finance and HR management systems.

• Delivering accurate, relevant and timely information to support decision‑making.
• Building positive, collaborative relationships with colleagues and stakeholders.
• Sharing knowledge and experience to support team efficiency and skills development.
• Supporting fellow team leads across CSS, Finance and HR.

As part of our thriving FaBS community, you’ll have opportunities to grow your skills, share expertise and learn from others. We engage actively with cross‑government Oracle networks and the Government Shared Services strategy, giving you access to wider professional development and collaboration.

• Opportunities to apply your skills and directly contribute to HMLR’s financial maturity.
• Support for your continuing professional development—learning is important to us.
• The chance to work with colleagues across the organisation to improve systems and maximise functionality.

Most of the team is based in Croydon, so some travel to Head Office will be required if you are based elsewhere. This role may involve occasional travel to collaborate with colleagues across the organisation. Flexible working arrangements are available in line with HMLR policy.

To be successful in this role, you will need to demonstrate the following throughout the recruitment process.

• Knowledge of Oracle Fusion PPM Module
• Knowledge of Oracle Fusion Financial Modules and subledger processes
• An understanding of data and financial controls and reflecting these through workflows and controls embedded in PPM and finance systems

• Advanced computer software skills, including Excel macros, Pivot tables, VBA and OTBI report writing skills
• Significant experience in supporting Oracle Project Portfolio Management and Finance systems or super user previously involved in implementing, UAT and Regression testing of Finance System
• Broad experience and knowledge of accounting systems
• Experience designing, maintaining, and amending as appropriate business processes and control systems to ensure the integrity, quality and timeliness of financial information
• Experience in improving and maintaining financial data and controls would be highly beneficial as would a good understanding of core financial accounting
• Experience of scoping, planning and project managing system enhancements
• Experience of Oracle Fixed Asset Module is desirable

• Changing and Improving
• Seeing the Big Picture
• Working Together
• Managing a Quality Service

Please provide a detailed explanation of how you meet the Essential Criteria below.

• Knowledge of Oracle Fusion PPM Module

HMLR is accredited to the Disability Confidence Scheme, which denotes organisations which have a positive attitude towards disabled people. Disabled applicants who meet the minimum essential criteria at the shortlisting stage are guaranteed an invitation to interview. If any candidate requires the panel to consider a reasonable adjustment or there is anything else they would like the panel to take into consideration they are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.

We are unable to offer a Skilled Worker Visa for this role, you must have the Right to Work in the UK. HMLR expect everyone to spend at least 60% of their working time in the office.

Name: HR Resourcing Team