Personal Assistant

Birkenhead, North West England, CH41 6DU : Croydon, London (region), CR0 2AQ : Coventry, West Midlands (England), CV1 2WT : Durham, North East England, DH1 5TR : Weymouth, South West England, DT4 9TT : Gloucester, South West England, GL1 1DQ : Kingston upon Hull, Yorkshire and the Humber, HU2 8JN : Leicester, East Midlands (England), LE3 5DR : Plymouth, South West England, PL6 5WS : Warton, North West England, PR4 1TE : Swansea, Wales, SA7 9FQ : Telford, West Midlands (England), TF3 4LR Job Summary We have an exciting opportunity for the position of Personal Assistant. This role will provide you with exposure to the most senior leaders of the organisation and insight into how the organisation works at that level. No day will be the same, you will get to think on your feet, use your initiative and will have the opportunity to make a real difference in the running of the director’s day. You will become the ‘go to’ person for questions about your director and directorate and get to work as part of the Executive Hub, a team who work together to achieve goals and solve problems. There will also be the opportunity to get involved in other types of work carried out in the Chief Executive’s Office. Job Description As a member of the Executive Hub, the team which supports HM Land Registry directors, you will provide administrative/secretarial support for an executive director ensuring a well organised environment and smooth running of their activities. This will include inbox management, managing incoming correspondence/telephone calls and managing the Director’s diary. You will prioritise and manage urgent actions, support in arranging senior meetings and events and ensure relevant information is available in advance of meetings. You will take minutes at meetings, make travel arrangements and manage expenses. The successful candidate will be expected to provide support to other directors and the Director\’s Senior Leadership Team, the Executive Hub and Chief Executives Office colleagues as necessary. Please see the attached candidate pack, for further details of the full job description. As a member of the Executive Hub, the team which supports HM Land Registry directors, you will provide administrative/secretarial support for an executive director ensuring a well organised environment and smooth running of their activities. This will include inbox management, managing incoming correspondence/telephone calls and managing the Director’s diary. You will prioritise and manage urgent actions, support in arranging senior meetings and events and ensure relevant information is available in advance of meetings. You will take minutes at meetings, make travel arrangements and manage expenses. The successful candidate will be expected to provide support to other directors and the Director\’s Senior Leadership Team, the Executive Hub and Chief Executives Office colleagues as necessary. Please see the attached candidate pack, for further details of the full job description. Person specification To be successful in this role, you will have effective organisational and time management skills, with the ability to react well to changing priorities in a busy environment. You will have a proven ability to communicate effectively with senior colleagues and stakeholders at all levels. You will be proactive and a team player, who will support colleagues in the completion of tasks. You will also have a good working knowledge of Microsoft office. Where an individual taking up the responsibility will be based in Swansea Office, the ability to speak Welsh is desirable. Behaviours We\’ll assess you against these behaviours during the selection process: Making Effective Decisions Communicating and Influencing Working Together Managing a Quality Service Delivering at Pace Alongside your salary of £30,948, HM Land Registry contributes £8,965 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. #WeAreHMLR At HM Land Registry our vision is a world leading property market as part of a thriving economy and a sustainable future. We are unique in terms of the economic and social impacts of our work, our ability to make a positive difference to the lives of our customers, our sense of mission, and our great people. They are the foundation of all we have achieved and all we aspire to in the future. We want our people to feel proud to work for HM Land Registry and able to fulfil their full potential. We have a strong and positive culture, a commitment to inclusivity, an emphasis on continuous learning and development, and flexible ways of working. We offer competitive pay and annual leave, attractive pension options and a wide range of other benefits. We have integrity– we value honesty, trust and doing the right thing in the right way. We drive innovation– we are forward-thinking, embrace change and are continually improving our processes. We are professional– we value and grow our knowledge and professional expertise. We give assurance– we guarantee our services and provide confidence to the property market. https://www.gov.uk/government/organisations/land-registry/about/recruitment#what-hm-land-registry-can-offer-you Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Ability and Experience. To apply please complete the short application form and take the Civil Service Verbal test. If you pass the test, you will be invited to complete the full application form. Please upload an anonymous CV when prompted, to include your qualifications, skills and career history. Your CV will be assessed against the essential experience criteria detailed in the attached candidate pack. Skills The Personal Statement section (in no more than 750 words) should be used to outline your skills and experience for the role and detail how you meet the following essential experience criteria: Working in a busy environment, dealing with constant changes to plans and priorities. Experience working in a similar role, managing inboxes, diaries and travel bookings. Working confidently to and alongside senior colleagues and stakeholders, responding to requests for information. Ability to communicate clearly to a range of audiences and grades for a variety of purposes. In The Event Of a High Volume Of Applications, An Initial Sift Will Be Conducted On The Below Essential \’Experience\’ Criteria Working in a busy environment, dealing with constant changes to plans and priorities. Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application. Ensure your application form is received by the closing date for receipt of applications – this is 11:55pm on the advertised date. Interview If you are successful at sift, then you will be invited to attend a blended video interview, week commencing Monday 30 June 2025 which will be held remotely through MS Teams. Further information will be provided to those who are selected to interview. The blended interview will test the behaviours and essential experience criteria listed in the job description, as well as the strengths associated with the role. Please note, the Civil Service values honesty and integrity and expect all candidates to abide by these principles. Please ensure all examples provided throughout the entire recruitment process are of your own experience. HM Land Registry take any incidences of cheating very seriously. Any detected instances of plagiarism or other forms of cheating, including the use of artificial intelligence, will be investigated and, if proven, the relevant applications will be withdrawn from the process. Candidates may refer to notes within their video interview but they should be used as a prompt only. HM Land Registry is accredited to the Disability Confident Scheme, which denotes organisations which have a positive attitude towards disabled people. Disabled applicants who meet the minimum essential criteria at the shortlisting stage are guaranteed an invitation to interview. If any candidate requires the panel to consider a reasonable adjustment or there is anything else they would like the panel to take into consideration, they are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement. You can find more information on how we use your personal data on our website Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Ability and Experience. Security Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission\’s recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window). Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Craig Dempster Email : craig.dempster@landregistry.gov.uk Recruitment team Email : hrresourcingteam2@landregistry.gov.uk Further information If you feel your application has not been treated in accordance to the Recruitment Principles and you wish to make a complaint, please email hrresourcingteam2@landregistry.gov.uk in the first instance. If you are not satisfied with the response you receive from HM Land Registry then you may take your complaint to the Civil Service Commission: http://civilservicecommission.independent.gov.uk/making-complaint/ #J-18808-Ljbffr