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For Companies At a Glance
- Tasks: Oversee daily office operations and ensure everything runs smoothly.
- Company: Join a thriving company that values efficiency and workplace culture.
- Benefits: Enjoy 20 days annual leave, health support, and team-building events.
- Why this job: Make a real impact in a supportive environment with career growth opportunities.
- Qualifications: Experience in office management, strong organizational skills, and IT proficiency required.
- Other info: Ideal for proactive problem-solvers who thrive in dynamic settings.
The predicted salary is between 38400 - 67200 £ per year.
Office Manager
Full-time | £48,000 per annum
Are you an organised, proactive, and people-oriented professional looking for a dynamic role in a thriving company? We are seeking an Office Manager to become the backbone of our operations, driving efficiency, fostering a positive workplace culture, and playing a pivotal role in maintaining our industry-leading standards.
Why Join?
- Career Growth: We invest in your professional development with tailored training and learning opportunities.
- Work-Life Balance: Enjoy 20 days of annual leave, plus bank holidays, your birthday off, and extra holiday accrual with service.
- Wellbeing Support: Access to a Health Cash Plan, Employee Assistance Programme, and Cycle to Work Scheme.
- Team Spirit: Regular social events, team-building activities, and a supportive, collaborative environment.
Your Role at a Glance:
As the Office Manager, you will oversee day-to-day office operations, ensuring everything runs smoothly and efficiently. You’ll be the go-to person for office management matters, lead continuous improvement initiatives, and ensure compliance with industry standards. If you thrive on variety, enjoy juggling multiple responsibilities, and take pride in creating a well-organised, welcoming workspace — this role is for you.
Key Responsibilities:
Front of House & Administration:
- Be the face of the office: greet visitors, manage calls, and handle enquiries.
- Coordinate travel arrangements, book meetings, and manage office calendars.
- Prepare for board and management meetings, including minute-taking and distribution.
Operations & Compliance:
- Develop and implement standard operating procedures.
- Manage the process and renewal of accreditations (ISO, BALI, CHAS, LI, Constructionline).
- Maintain supplier and asset records, working closely with the finance team for accurate reporting.
Facilities & Fleet Management:
- Liaise with landlords, service providers, and maintenance teams.
- Ensure the office meets health & safety requirements, manage accident logs, and handle RIDDOR reporting.
- Oversee fleet management, including servicing, insurance, and claims.
Company Culture & Brand:
- Collaborate with the Marketing Manager to maintain brand guidelines.
- Organise team-building activities, social events, and celebrations.
- Manage uniform and branded collateral stock.
What We’re Looking For:
- Proven experience in office management or administration.
- Strong organisational skills with the ability to prioritise effectively.
- Experience managing accreditations (e.g. ISO) and compliance processes.
- Excellent communication and interpersonal skills.
- IT-savvy, with proficiency in Microsoft Office and general office software.
- A proactive problem-solver with a keen eye for detail.
- Experience in the construction or related industry (desirable but not essential).
If you’re ready to take the next step in your career and want to make a tangible impact in a company that values its people, we’d love to hear from you!
Apply today and help us shape a vibrant, efficient, and supportive workplace.
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Office Manager employer: HL Services
Contact Detail:
HL Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Showcase your organisational skills by preparing a mock office management plan. This could include how you would handle daily operations, manage schedules, and ensure compliance with industry standards. Presenting this during your interview can demonstrate your proactive approach.
✨Tip Number 2
Familiarise yourself with the specific accreditations mentioned in the job description, such as ISO and BALI. Understanding these processes will not only help you in the role but also impress the hiring team with your knowledge and readiness to take on compliance responsibilities.
✨Tip Number 3
Network with current or former office managers in similar industries. They can provide insights into the challenges and best practices in office management, which you can reference in your discussions with us during the interview.
✨Tip Number 4
Prepare examples of how you've fostered a positive workplace culture in previous roles. Whether through team-building activities or improving communication, sharing these experiences can highlight your fit for our collaborative environment.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management or administration. Emphasize your organisational skills, compliance experience, and any familiarity with industry standards like ISO.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and people-oriented mindset. Mention specific examples of how you've improved office operations or contributed to a positive workplace culture.
Highlight Key Skills: In your application, clearly outline your communication skills, IT proficiency, and problem-solving abilities. These are crucial for the Office Manager role and should be evident in your written materials.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at HL Services
✨Show Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, showcasing your prioritisation skills.
✨Demonstrate Proactive Problem-Solving
Highlight instances where you've identified issues before they became problems and took initiative to resolve them. This will show that you can think on your feet and contribute positively to the workplace culture.
✨Communicate Effectively
Since excellent communication is key for this role, practice articulating your thoughts clearly. Be ready to explain how you've effectively communicated with different stakeholders, from team members to external partners.
✨Familiarise Yourself with Compliance Standards
Research the relevant compliance standards mentioned in the job description, such as ISO and health & safety regulations. Being knowledgeable about these will demonstrate your commitment to maintaining industry-leading standards.
