Executive Assistant - Marketing and Project Coordination
Ref.: 537872
Work type: Full-time
Department: Campus Services Office (61200)
Categories: Executive / Technical / Support
Applications are invited for appointment as Executive Assistant – Marketing and Project Coordination (at the rank of Clerk I/II) in the Campus Services Office (Ref.:537872) to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal.
The Campus Services Office (CSO) is seeking a high-caliber individual to join the team as Executive Assistant – Marketing and Project Coordination to support marketing leadership and help drive campaigns, projects, and team operations from planning through delivery. This is an ideal role for a detail-oriented professional who enjoys bringing structure to fast-moving work, coordinating stakeholders, and ensuring that priorities stay on track. The role combines proposal writing, project coordination and tracking, marketing support, and cross-functional collaboration.
Qualifications and Qualities
- 5 passes in HKCEE, including English Language (minimum Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics, OR minimum Level 2 or equivalent in 5 subjects in HKDSEE, including English Language, Chinese Language and Mathematics;
- A recognized University degree in Communication, Marketing, or a media-related discipline is preferred;
- Have at least two years of full‑time work experience in university or tertiary education setting;
- Strong project coordination and management skills, with the ability to manage multiple priorities, deadlines, stakeholders, and shifting priorities;
- Excellent written and verbal communication skills, with strong proposal drafting, presentation, and stakeholder‑management abilities; and
- High attention to detail, sound judgement, and a proactive approach to problem‑solving.
Detailed Responsibilities
- Coordinate marketing projects, campaigns, launches, events, and cross‑functional initiatives;
- Maintain project plans, timelines, deliverables, and deadlines throughout each engagement;
- Track action items and decisions, and follow up with internal teams, agencies, vendors, and other stakeholders to keep work moving to completion;
- Prepare status updates, reports, and marketing materials, and proofread all documents for accuracy, consistency, and brand alignment; and
- Maintain the marketing calendar, including campaign milestones, content deadlines, events, and email communications.
What We Offer
A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract‑end gratuity and University contribution to a retirement benefits scheme, totaling up to 10% of basic salary.
The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity and transparency
Advertised: Nov 12, 2026 (HK Time)
Applications close: Dec 11, 2026 (HK Time)
Executive Assistant - Marketing and Project Coordination in Lincoln employer: HKU Careers
The University of Hong Kong is an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation within the School of Clinical Medicine. Employees benefit from comprehensive retirement plans, professional development opportunities, and a supportive culture that values diversity and inclusion, making it an ideal place for those seeking meaningful careers in academia.
