At a Glance
- Tasks: Support planning and delivery of training programmes, workshops, and events at a leading university.
- Company: The University of Hong Kong, a diverse and inclusive institution.
- Benefits: Competitive salary, annual leave, medical benefits, and retirement contributions.
- Other info: Opportunity for career growth and working with diverse backgrounds.
- Why this job: Join a dynamic team and make a real impact in social sciences education.
- Qualifications: Bachelor's degree and 2-5 years of relevant experience in administration or event management.
The predicted salary is between 35000 - 42000 £ per year.
Applications are invited for appointment as Executive Officer (holding the functional title of Assistant Manager) / Clerk I (holding the functional title of Senior Executive Assistant) in the Social Sciences Research Centre (SSRC) within the Faculty of Social Sciences, to commence as soon as possible, on a two-year fixed term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance.
The Social Sciences Research Centre is looking for a highly organised, proactive and responsible appointee to support the planning, coordination and delivery of training programmes, seminars, workshops, conferences and other Centre activities.
Qualification
- A Bachelor's degree, preferably in Social Sciences, Education, Communication, Hospitality, Public Administration, Business Administration, Marketing, or a related discipline.
- At least 2 to 5 years of relevant work experience, preferably in administration, training, event management, programme coordination, executive education, public engagement or project support.
- An excellent command of written and spoken English and Chinese, with fluency in Cantonese and Putonghua.
- Strong organisational, communication, interpersonal and problem-solving skills.
- The ability to manage multiple tasks, work under tight timelines and provide reliable on-site support for events.
- Proficiency in Microsoft Office applications and common online communication/event management tools.
- Experience in organising academic, professional training, executive education, public engagement, conferences, seminars or study tour activities would be an advantage.
- A strong sense of responsibility, attention to detail, service orientation and willingness to work as part of a team; and maturity, self-motivation and the ability to work independently with people from diverse backgrounds.
Applicants with lower qualifications and/or less experience may be considered for appointment as Clerk I (holding the functional title of Senior Executive Assistant).
Duties and Responsibilities
- Provide administrative and operational support to the Centre, with a primary focus on training and event organisation.
- Planning, coordination and implementation of training programmes, workshops, seminars, conferences, public lectures, study tours and other SSRC activities.
- Liaising with internal units, external partners, speakers, participants, vendors and service providers.
- Handling event logistics, including venue booking, scheduling, registration, invitation, hospitality arrangements, on-site support and post-event follow-up.
- Preparing event materials, publicity content, programme rundowns, briefing notes, reports, summaries and other documentation.
- Supporting participant communication, enrolment management, attendance records, feedback collection and basic data compilation.
- Using design tools such as Canva, Generative AI images tools; relevant knowledge or experience would be an advantage.
- Assisting in procurement, quotation collection, payment processing, reimbursement and other financial/administrative procedures related to Centre activities.
- Providing general secretarial and administrative support to the Centre.
- Performing other duties as assigned.
The appointee may be required to work outside normal office hours. Shortlisted candidates will be invited to attend a written test and an interview. A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity and transparency.
Applications close: Aug 23, 2026 (HK Time)
Executive Officer / Senior Executive Assistant in Heslington employer: HKU Careers
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