At a Glance
- Tasks: Support planning and delivery of training programmes, workshops, and events at the SSRC.
- Company: Join a dynamic Social Sciences Research Centre with a focus on collaboration and innovation.
- Benefits: Competitive salary, annual leave, medical benefits, and access to university facilities.
- Other info: Opportunity for career growth in a supportive and inclusive environment.
- Why this job: Make an impact by coordinating exciting events and engaging with diverse participants.
- Qualifications: Bachelor’s degree and 2-5 years in administration or event management required.
The predicted salary is between 40000 - 50000 £ per year.
Applications are invited for appointment as Executive Assistant in the Social Sciences Research Centre (SSRC) (Ref.:536554) within the Faculty of Social Sciences, to commence as soon as possible. The Social Sciences Research Centre is looking for a highly organised, proactive and responsible Executive Assistant to support the planning, coordination and delivery of training programmes, seminars, workshops, conferences and other Centre activities.
Duties and Responsibilities
- Work on the planning, coordination and implementation of training programmes, workshops, seminars, conferences, public lectures, study tours and other SSRC activities liaising with internal units, external partners, speakers, participants, vendors and service providers.
- Handle event logistics, including venue booking, scheduling, registration, invitation, hospitality arrangements, on-site support and post-event follow-up.
- Prepare event materials, publicity content, programme rundowns, briefing notes, reports, summaries and other documentation.
- Support participant communication, enrolment management, attendance records, feedback collection and basic data compilation.
- Knowledge of design tools such as Canva and generative AI for images will be an advantage.
- Assist in procurement, quotation collection, payment processing, reimbursement and other financial/administrative procedures related to Centre activities.
- Provide general secretarial and administrative support to the Centre.
- Perform other duties as assigned.
Requirements
- A Bachelor’s degree, preferably in Social Sciences, Education, Communication, Hospitality, Public Administration, Business Administration, Marketing, or a related discipline.
- At least 2 to 5 years of relevant work experience, preferably in administration, training, event management, programme coordination, executive education, public engagement or project support.
- An excellent command of written and spoken English and Chinese, with fluency in Cantonese and Putonghua.
- Strong organisational, communication, interpersonal and problem-solving skills.
- The ability to manage multiple tasks, work under tight timelines and provide reliable on-site support for events.
- Proficiency in Microsoft Office applications and common online communication/event management tools.
- Experience in organising academic, professional training, executive education, public engagement, conferences, seminars or study tour activities would be an advantage.
- A strong sense of responsibility, attention to detail, service orientation and willingness to work as part of a team.
- Maturity, self-motivation and the ability to work independently with people from diverse backgrounds.
What We Offer
The appointment will be made on a fixed-term full-time contract for two years, to commence as soon as possible, with the possibility of renewal subject to satisfactory performance and funding availability. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary. Other benefits include annual leave, medical benefits and access to the University’s facilities, where applicable. We are an equal opportunities employer and are committed to equality, ethics, inclusivity, diversity and transparency.
Executive Assistant in Heslington employer: HKU Careers
The Social Sciences Research Centre (SSRC) is an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation. With a strong commitment to employee growth, we provide opportunities for professional development through engaging training programmes and events, all while promoting a culture of inclusivity and diversity. Located within a prestigious university, employees benefit from competitive salaries, comprehensive medical benefits, and access to state-of-the-art facilities, making SSRC a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Heslington
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by HKU Careers.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like HKU Careers.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at HKU Careers.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at HKU Careers. Apply directly through us to stand out!
We think you need these skills to ace Executive Assistant in Heslington
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of HKU Careers. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Executive Assistant, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at HKU Careers
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of HKU Careers. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
