At a Glance
- Tasks: Support staffing and finance administration while managing various departmental responsibilities.
- Company: Join a prestigious university with a focus on innovation and collaboration.
- Benefits: Competitive salary, annual leave, medical benefits, and retirement contributions.
- Other info: Opportunity for career growth and professional development in a supportive team.
- Why this job: Make a real impact in a dynamic environment while developing your leadership skills.
- Qualifications: Bachelor's degree and 4 years of relevant experience required.
The predicted salary is between 40000 - 50000 € per year.
Assistant Manager (at the rank of Executive Officer) in the Department of Mechanical Engineering (Ref.: 536303) (to commence as soon as possible, on a two-year/three-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal).
Applicants should possess a Bachelor's degree, with at least 4 years’ work experience, preferably in staffing/finance administration. They should have a strong command of written and spoken English and Chinese (including Putonghua and Cantonese), along with high levels of communication, organizational, time management and problem-solving skills, as well as a good level of IT knowledge and the ability to work independently. They should also be good team players and fast learners with the ability to handle multi-tasks under tight deadlines. Attention to detail, accuracy in their work, and leadership ability are also expected.
The appointee will provide executive support and coordination for the Department’s staffing and finance administration, and manage a range of related responsibilities. He/She will be responsible for handling staffing and human resources matters, including recruitment, appointments, personnel reviews, and leave administration. The role also involves managing the financial operations, including purchase requisitions, procurement, payroll, staff claims, and resource management. In addition, the appointee will coordinate various reports and provide secretarial support to committees and coordinate academic and delegation visits for the Department when required. He/She will be required to supervise clerical staff to ensure the delivery of quality service, and perform ad-hoc or non-routine tasks as assigned. Occasional work outside normal office hours may be required.
Shortlisted candidates will be invited to attend a written test and an interview. A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will commence as soon as possible and continue until June 30, 2026 or until the post is filled, whichever is earlier.
Assistant Manager (at the rank of Executive Officer) employer: HKU Careers
Join our dynamic team at the Department of Mechanical Engineering, where we foster a collaborative and innovative work culture that prioritises employee growth and development. As an Assistant Manager, you will benefit from a competitive salary, comprehensive retirement contributions, and opportunities for professional advancement in a supportive academic environment. Located within a prestigious university, this role offers the chance to make a meaningful impact while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Manager (at the rank of Executive Officer)
✨Tip Number 1
Network like a pro! Reach out to your connections in the mechanical engineering field and let them know you're on the hunt for an Assistant Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching the department and its recent projects. Show us that you’re not just another candidate; demonstrate your genuine interest in the work they do and how your skills can contribute to their success.
✨Tip Number 3
Practice your communication skills! Since this role requires strong written and spoken English and Chinese, consider doing mock interviews with friends or using online platforms to refine your responses and boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the position and ready to take the next step in your career.
We think you need these skills to ace Assistant Manager (at the rank of Executive Officer)
Some tips for your application 🫡
Craft a Stellar CV:Make sure your CV is up-to-date and highlights your relevant experience, especially in staffing and finance administration. We want to see how your skills align with the role, so tailor it to showcase your strengths!
Nail the Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Assistant Manager role. Be sure to mention your communication skills and ability to handle multiple tasks under tight deadlines.
Showcase Your IT Skills:Since the role requires a good level of IT knowledge, don’t forget to mention any relevant software or tools you’re familiar with. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website:Remember, we only accept applications online, so make sure to submit your application through our website. It’s quick and easy, and ensures your application gets to us without any hiccups!
How to prepare for a job interview at HKU Careers
✨Know Your Stuff
Make sure you understand the key responsibilities of the Assistant Manager role. Brush up on staffing and finance administration, as well as any relevant IT knowledge. Being able to discuss these topics confidently will show that you're prepared and serious about the position.
✨Showcase Your Communication Skills
Since strong communication skills are a must, practice articulating your thoughts clearly in both English and Chinese. You might even want to prepare a few examples of how you've effectively communicated in past roles, especially in high-pressure situations.
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've tackled challenges in your previous jobs. Be ready to share these stories during the interview, highlighting your analytical skills and how you managed to resolve issues efficiently.
✨Be a Team Player
The role requires good teamwork, so come prepared with examples of how you've collaborated with others. Discuss how you’ve contributed to team success and how you handle multi-tasking under tight deadlines, as this will resonate well with the interviewers.
