Recruitment Administrator (FTC 6 months Maternity Cover)

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience. As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.

Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters. At HKA, our people are at the heart of everything we do. We are seeking a highly organised and proactive Recruitment Administrator, reporting to Partner, Global People Recruitment and Equality to join our global recruitment team on a 6‑month fixed term contract, supporting senior‑level hiring across the business. This is a fantastic opportunity to play a pivotal role in delivering a seamless, high‑quality recruitment experience, working closely with senior stakeholders, search partners, and teams across our global network.

What You Can Expect At HKA

• A central role supporting complex, high‑profile recruitment processes at Partner and Managing Director level
• Close collaboration with senior leaders and C‑suite stakeholders across the organisation
• A genuinely collaborative and supportive culture, where professionalism, attention to detail and initiative are valued
• Exposure to global recruitment activity and the opportunity to broaden your experience within a leading international consultancy

Key Responsibilities

• Manage global interview scheduling, providing end‑to‑end coordination of Partner and Managing Director candidate interviews, ensuring seamless logistics and an outstanding candidate experience
• Partner with external head‑hunters to align candidate availability and secure interview bookings for senior roles
• Liaise with Business Support teams and Office Managers globally to coordinate in‑office interview logistics, including meeting rooms, scheduling and on‑site arrangements
• Maintain and update recruitment reports and the Applicant Tracking System (ATS), ensuring accurate, real‑time tracking of candidate progress, interview stages, decisions and next steps
• Produce tailored recruitment reports for key stakeholders, providing clear visibility of pipelines, progress and timelines
• Track and report on Glassdoor recruitment activity, supporting employer brand monitoring and reporting requirements
• Provide ad hoc recruitment support as required, responding flexibly to changing priorities and urgent scheduling or coordination needs

ED&I contribution

• Support Equality, Diversity & Inclusion activities globally
• Attend and contribute to regional ED&I committees
• Assist with the communication of ED&I initiatives through internal channels, with opportunities to help lead or support learning sessions

About you

• Strong organisational skills and exceptional attention to detail
• Confidence working with senior stakeholders and managing multiple priorities simultaneously
• A professional, proactive and service‑oriented approach
• Strong communication skills and the ability to work collaboratively across global teams
• Previous recruitment, HR, professional services or coordination experience would be advantageous, but not essential

Why join HKA?

You will be joining a respected global consultancy where quality, collaboration and integrity underpin everything we do. This role offers meaningful exposure, responsibility and the opportunity to contribute to both our recruitment outcomes and our wider people agenda. The role can be based anywhere in the UK and we will also consider remote workers within the UK.

ED&I At HKA

HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy. For further information, please visit our careers page or ask our recruitment team.

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.