At a Glance
- Tasks: Support service delivery by managing contracts and coordinating with engineers and clients.
- Company: Join H&J Martin Ltd, a leading Fit Out and Facilities Management company.
- Benefits: Enjoy a full-time, permanent role with a supportive team environment.
- Other info: Great opportunity for career growth in a dynamic industry.
- Why this job: Be part of a mission-driven company that values safety and teamwork.
- Qualifications: Organised, detail-oriented, and ready to handle administrative tasks.
The predicted salary is between 25000 - 30000 € per year.
H&J Martin Ltd (part of the Lagan Specialist Contracting Group) is now recruiting for a Contract Administrator.
Company: H&J Martin Limited Facilities Management
Job Type: Full Time, Permanent
Location: Rosemount House, Belfast
Our Business
H&J Martin Limited are a Fit Out and Facilities Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group our mission is to provide Construction, Fit Out and Facilities Management solutions in an environment where people feel safe, secure and valued.
Role Overview
We are looking for a highly organised and detail-oriented Contract Administrator to join our FM Operations team. This role is responsible for supporting the full lifecycle of service delivery across multiple contracts from initial client call logging through to job completion and close-out. The Contract Administrator will work closely with engineers, schedulers, and clients to ensure that all administrative aspects of service delivery are handled efficiently, accurately, and in line with contractual obligations. This is a key role in ensuring smooth operations, compliance, and high levels of customer satisfaction.
What you'll do
Key Responsibilities:
- Task Management: Log and process incoming service requests and ensure accurate data entry into the CAFM system. Track and monitor job progress from initiation to completion, ensuring timely updates and closure. Liaise with engineers and schedulers to coordinate works and resolve any administrative issues.
- Administrative control of all associated contractual tasks (PPM, Reactive, Remedial, Quote, etc).
- Contract Support: Maintain accurate records of contract service documentation, KPIs / SLAs, and compliance requirements.
Contract Assistant (Monday to Friday) in Belfast employer: H&J Martin
H&J Martin Ltd is an exceptional employer that prioritises the well-being and development of its employees in a supportive work environment. Located in Belfast, our team enjoys a culture of collaboration and respect, with ample opportunities for professional growth within the Facilities Management sector. We offer competitive benefits and a commitment to ensuring that every employee feels valued and empowered to contribute to our mission of delivering outstanding service across the UK and Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Assistant (Monday to Friday) in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their mission and values, and think about how your skills align with what they’re looking for. This will help you stand out as a candidate who truly gets them.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our company.
We think you need these skills to ace Contract Assistant (Monday to Friday) in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contract Administrator role. Highlight relevant experience in facilities management and any administrative skills that match what we're looking for. We want to see how you can contribute to our mission!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at H&J Martin Ltd. Share specific examples of your organisational skills and attention to detail that align with the job description.
Showcase Your Communication Skills:As a Contract Administrator, you'll be liaising with various teams and clients. Make sure your written application reflects your communication skills. Keep it clear, concise, and professional – we love a good communicator!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy and ensures your application goes directly to us. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at H&J Martin
✨Know the Company Inside Out
Before your interview, take some time to research H&J Martin Ltd and their role within the Lagan Specialist Contracting Group. Understand their mission, values, and recent projects. This will not only show your genuine interest but also help you tailor your answers to align with their goals.
✨Showcase Your Organisational Skills
As a Contract Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your attention to detail.
✨Familiarise Yourself with CAFM Systems
Since the role involves using a Computer-Aided Facilities Management (CAFM) system, it’s beneficial to have a basic understanding of how these systems work. If you’ve used similar software before, be ready to discuss your experience and how it can translate to this role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the types of contracts you’ll be managing, or how success is measured in this role. This shows that you’re engaged and serious about finding the right fit for both you and the company.
