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For Companies At a Glance
- Tasks: Manage and compile maintenance accounts, ensuring timely invoicing and client payments.
- Company: Join H&J Martin Ltd, a leading Fit Out and Facilities Management company.
- Benefits: Enjoy competitive salary, excellent annual leave, health cash plan, and gym access.
- Other info: Opportunities for professional development and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in facilities management.
- Qualifications: Experience in facilities management and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
H&J Martin Ltd (part of the Lagan Specialist Contracting Group) is now recruiting a Commercial Administrator.
Company: H&J Martin Limited Facilities Management
Job Type: Full Time, Permanent
Location: Belfast
Our Business
H&J Martin Limited are a Fit Out and Facilities Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group our mission is to provide Construction, Fit Out and Facilities Management solutions in an environment where people feel safe, secure and valued.
Role Overview
We are looking for an ambitious Commercial Administrator to integrate into our Commercial Team who are responsible for the collation and submission of all reactive maintenance accounts within the Division.
What you'll do
- Management & compilation of reactive maintenance accounts & invoicing
- Ensure timely receipt of all costs and supporting documents from internal and external resources
- Building strong working relationship with supply chain
- Auditing of supply chain costs and paperwork
- Work to deadlines and maintaining KPIs
- Ensure Clients make payments within the agreed payment terms
- Management and resolution of disputes with both clients and supply chain
- Ensuring monthly statements, warning letters and final demands are issued promptly and within agreed timescales
- Build a relationship with our clients by attending monthly meetings to ensure ledgers are kept clean and clear
- Upkeep, interrogation and matching our CAFM systems with Clients systems
- Maintain accurate cash forecasting and assist with month end reporting
What you'll bring
As a Commercial Administrator your main skills and experience will include:
- Essential Criteria
- Relevant experience working in a facilities management business
- Demonstrable track record in achieving targets and KPIs
- Relevant experience issuing monthly statements, warning letters and final demands
- Resilience to perform under pressure or to deadlines
- Relevant administration experience in a fast-paced environment
- Relevant experience of dispute management and resolution
- Ability to recognise risks and manage escalations
- Excellent financial awareness, literacy and communication skills
- Excellent IT skills including excel and web-based systems
- Have a proven ability to work as part of a team to achieve a common objective
- Willingness to travel to Client meetings and satellite offices
- Desirable Criteria
- Familiarity with complex databases
- Strong organisational and time management skills
How we'll reward you
Of course, we ensure that our benefits package is competitive and allows you to enjoy your downtime. As well as a competitive salary we'll provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities. Our benefits include:
- Excellent Annual Leave allowance with the ability to purchase additional days leave each year
- Occupational Sick Pay
- Paid subscription to relevant professional body/institution
- Life assurance
- Employer pension contribution
- Health Cash Plan with money off dental, optical, chiropody, physiotherapy to name just a few
- Access to hundreds of deals and discounts for major retailers, restaurants and service providers.
- Cycle to work scheme
- Additional days leave each year to support your choice of Volunteering activity
- On site Gym and Wellness Hub at our headquarters in Belfast open 7 days a week
- Discounted Gym membership
As an organisation that has been awarded Platinum status, the highest accolade to be awarded by Investors in People, we are continuing to invest in our people development and this role is no exception!
Your application
At Lagan Specialist Contracting Group, we want everyone to feel welcome. That's why we want you to know that we'll work with you to make the application process as smooth as possible. So please just let us know if you need any adjustments or support we'll do whatever we can to help.
Please be advised that H&J Martin will seek an Access NI Disclosure for this position, which will be used in the decision-making process. Applications are being reviewed on an ongoing basis, and we may offer positions before the closing date if we find the right fit. We wish you every success in your application. The closing date for completed applications is Wednesday 20th May 2026 at 12noon.
LAGAN SPECIALIST CONTRACTING GROUP ARE AN EQUAL OPPORTUNITIES EMPLOYER
Commercial Administrator TLNT1_NI in Belfast employer: H&J Martin
Contact Detail:
H&J Martin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Administrator TLNT1_NI in Belfast
✨Tip Number 1
Networking is key! Reach out to people in the facilities management sector, especially those connected to H&J Martin. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show us that you understand their mission and how you can contribute to a safe and valued environment.
✨Tip Number 3
Practice your responses to common interview questions, especially around managing disputes and achieving KPIs. We want to see your resilience and problem-solving skills in action!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our team.
We think you need these skills to ace Commercial Administrator TLNT1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Commercial Administrator role. Highlight your relevant experience in facilities management and any achievements related to KPIs and targets. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we're looking for. Keep it concise but impactful – we love a good story!
Showcase Your Skills: Don’t forget to showcase your IT skills, especially with Excel and web-based systems. If you've got experience with complex databases or cash forecasting, make sure to mention that too. We’re all about those details!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at H&J Martin
✨Know Your Numbers
As a Commercial Administrator, you'll be dealing with accounts and invoicing. Brush up on your financial literacy and be ready to discuss how you've managed costs and invoicing in previous roles. Bring examples of how you’ve met KPIs and targets to the table.
✨Showcase Your Communication Skills
Strong communication is key in this role, especially when building relationships with clients and the supply chain. Prepare to share specific instances where your communication skills helped resolve disputes or improved client relations. Practice articulating your thoughts clearly.
✨Demonstrate Your Organisational Skills
This position requires excellent organisational abilities. Be prepared to discuss how you manage your time and prioritise tasks, especially under pressure. Consider sharing a story about a time you successfully juggled multiple deadlines or projects.
✨Familiarise Yourself with CAFM Systems
Since you'll be working with CAFM systems, it’s beneficial to have a basic understanding of how they operate. If you have experience with similar systems, mention it during the interview. If not, do a bit of research to show your willingness to learn and adapt.