At a Glance
- Tasks: Manage and compile reactive maintenance accounts while building strong client relationships.
- Company: Join H&J Martin Ltd, a leading Fit Out and Facilities Management company.
- Benefits: Enjoy competitive salary, excellent annual leave, health cash plan, and gym access.
- Other info: Opportunities for professional development and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in facilities management.
- Qualifications: Experience in facilities management and strong communication skills are essential.
The predicted salary is between 30000 - 40000 € per year.
H&J Martin Ltd (part of the Lagan Specialist Contracting Group) is now recruiting a Commercial Administrator.
Our Business
H&J Martin Limited are a Fit Out and Facilities Management company operating throughout the UK and Ireland. As part of the Lagan Specialist Contracting Group, our mission is to provide Construction, Fit Out and Facilities Management solutions in an environment where people feel safe, secure and valued.
Role Overview
We are looking for an ambitious Commercial Administrator to integrate into our Commercial Team who are responsible for the collation and submission of all reactive maintenance accounts within the Division.
What you'll do
- Management & compilation of reactive maintenance accounts & invoicing
- Ensure timely receipt of all costs and supporting documents from internal and external resources
- Building strong working relationship with supply chain
- Auditing of supply chain costs and paperwork
- Work to deadlines and maintaining KPIs
- Ensure Clients make payments within the agreed payment terms
- Management and resolution of disputes with both clients and supply chain
- Ensuring monthly statements, warning letters and final demands are issued promptly and within agreed timescales
- Build a relationship with our clients by attending monthly meetings to ensure ledgers are kept clean and clear
- Upkeep, interrogation and matching our CAFM systems with Clients systems
- Maintain accurate cash forecasting and assist with month end reporting
What you'll bring
As a Commercial Administrator your main skills and experience will include:
- Relevant experience working in a facilities management business
- Demonstrable track record in achieving targets and KPIs
- Relevant experience issuing monthly statements, warning letters and final demands
- Resilience to perform under pressure or to deadlines
- Relevant administration experience in a fast-paced environment
- Relevant experience of dispute management and resolution
- Ability to recognise risks and manage escalations
- Excellent financial awareness, literacy and communication skills
- Excellent IT skills including excel and web-based systems
- Have a proven ability to work as part of a team to achieve a common objective
- Willingness to travel to Client meetings and satellite offices
Desirable Criteria
- Familiarity with complex databases
- Strong organisational and time management skills
How we'll reward you
Of course, we ensure that our benefits package is competitive and allows you to enjoy your downtime. As well as a competitive salary, we’ll provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities. Our benefits include:
- Excellent Annual Leave allowance with the ability to purchase additional days leave each year
- Occupational Sick Pay
- Paid subscription to relevant professional body/institution
- Life assurance
- Employer pension contribution
- Health Cash Plan with money off dental, optical, chiropody, physiotherapy to name just a few
- Access to hundreds of deals and discounts for major retailers, restaurants and service providers
- Cycle to work scheme
- Additional days leave each year to support your choice of Volunteering activity
- On site Gym and Wellness Hub at our headquarters in Belfast open 7 days a week
- Discounted Gym membership
As an organisation that has been awarded Platinum status, the highest accolade to be awarded by Investors in People, we are continuing to invest in our people development and this role is no exception!
Your application
At Lagan Specialist Contracting Group, we want everyone to feel welcome. That’s why we want you to know that we'll work with you to make the application process as smooth as possible. So please just let us know if you need any adjustments or support; we'll do whatever we can to help.
Please be advised that H&J Martin will seek an Access NI Disclosure for this position, which will be used in the decision-making process. Applications are being reviewed on an ongoing basis, and we may offer positions before the closing date if we find the right fit. We wish you every success in your application. The closing date for completed applications is Wednesday 20th May 2026 at 12 noon.
LAGAN SPECIALIST CONTRACTING GROUP ARE AN EQUAL OPPORTUNITIES EMPLOYER
Commercial Administrator JBLE1_NI in Belfast employer: H&J Martin
H&J Martin Ltd is an exceptional employer located in Belfast, offering a supportive and dynamic work environment where employees are valued and encouraged to grow. With a strong focus on employee development, competitive benefits including generous annual leave, health cash plans, and access to wellness facilities, the company fosters a culture of collaboration and achievement. Join us to be part of a team that prioritises your well-being while delivering top-notch facilities management solutions across the UK and Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land Commercial Administrator JBLE1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector, especially those connected to H&J Martin. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research H&J Martin and their projects. Be ready to discuss how your experience aligns with their mission and values. Show them you’re not just another candidate!
✨Tip Number 3
Follow up after your interview! A quick thank-you email can make a lasting impression. It shows you're keen and professional, which is exactly what they want in a Commercial Administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at H&J Martin.
We think you need these skills to ace Commercial Administrator JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Commercial Administrator role. Highlight your relevant experience in facilities management and any achievements related to KPIs and targets. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we're looking for. Keep it concise but impactful – we love a good story!
Showcase Your Skills:Don’t forget to showcase your financial awareness and IT skills, especially with Excel and web-based systems. We’re keen on candidates who can manage costs and maintain accurate records, so make sure these skills stand out!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets the attention it deserves. Plus, we’re here to help if you need any adjustments along the way!
How to prepare for a job interview at H&J Martin
✨Know Your Numbers
As a Commercial Administrator, you'll be dealing with accounts and invoicing. Brush up on your financial literacy and be ready to discuss how you've managed costs and maintained KPIs in previous roles. This shows you understand the core of the job.
✨Showcase Your Communication Skills
Strong communication is key in this role, especially when building relationships with clients and the supply chain. Prepare examples of how you've effectively resolved disputes or communicated complex information clearly in past experiences.
✨Familiarise Yourself with CAFM Systems
Since you'll be working with CAFM systems, it’s a good idea to research what they are and how they function. If you have experience with similar systems, be ready to share that knowledge during the interview.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, like managing tight deadlines or resolving conflicts. Think of real-life examples where you've successfully navigated these challenges, as this will demonstrate your resilience and problem-solving skills.
