Operations/Finance & Personal Assistant

Director @ HJ CONSULTING ENGINEERS LIMITED | Civil & Structural Engineering

Job Title: Operations/Finance & Personal Assistant

Location: HJ Consulting Engineers, Lofthouse, Wakefield

Job Type: Part-time

About Us

HJ Consulting Engineers is a specialist civil & structural engineering firm dedicated to our clients by delivering practical engineering solutions. As a growing, dynamic team, we value efficiency, collaboration, and attention to detail. We are now looking for a proactive and highly organized Operations, Finance & Personal Assistant to support our operations team and provide personal assistance to two of our Technical Directors.

Role Overview

This role is ideal for someone who enjoys working in a varied position that combines operations & finance administration with executive support. You will play a crucial role in managing processes, assisting with invoicing and bookkeeping, and ensuring smooth day-to-day operations for the Technical Directors.

Key Responsibilities

Finance Responsibilities:

• Assist with day-to-day financial operations, including invoicing, expenses, and credit control.
• Assist with reporting from our project management control system.
• Process supplier and client invoices, reconcile statements, and ensure timely payments.
• Maintain accurate financial records and assist with bookkeeping tasks.
• Prepare financial reports and summaries for management.
• Assist with project management, budgeting, forecasting, and cost tracking.

Personal Assistant Responsibilities:

• Manage diaries, schedule meetings, and coordinate appointments for the Technical Directors.
• Handle email correspondence and prepare documents as required.
• Organize travel arrangements, including booking transport and accommodation.
• Assist with administrative tasks, including filing, document management, and meeting preparations.
• Act as a point of contact between internal teams and external stakeholders.

Key Skills & Experience:

• Previous experience in a finance administration or assistant role.
• Proficiency in accounting software (e.g., Xero, QuickBooks, or Sage) and MS Office Suite.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Experience supporting senior executives or directors is an advantage.

What We Offer:

• A varied and engaging role within a friendly, professional team.
• Competitive salary based on experience.
• Opportunities for growth and professional development.
• Some flexible working options

If you are a detail-oriented and proactive individual with a passion for getting businesses organised, we’d love to hear from you!

How to Apply:

Please send your CV and a cover letter outlining your suitability for the role to admin@hjce.co.uk

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