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For Companies At a Glance
- Tasks: Support our visionary CoFounders by managing their schedules and coordinating travel.
- Company: Join HIVED, a fast-growing climate and logistics startup in London.
- Benefits: Enjoy 25 days holiday, wellbeing initiatives, and a hybrid working setup.
- Why this job: Gain unique insights into scaling a high-growth startup while making a real impact.
- Qualifications: Experience as an Executive Assistant in a fast-paced environment is essential.
- Other info: Be part of a dynamic team with excellent career progression opportunities.
The predicted salary is between 36000 - 60000 £ per year.
About HIVED
At HIVED, we are a climate and logistics start-up building the first sustainable parcel delivery network at scale powered by 100% electric vehicles. Our company has been built from the ground up to meet the demands of modern consumers and disrupt parcel delivery. We focus on delivering the best possible delivery experience for end-customers and meeting the needs of our retail partners.
Our team is made up of ex-Revolut, Bain, HelloFresh, ASOS, Apple, and Google employees, and we are backed by leading investors and VCs in climate-tech, logistics, and mobility. We are passionate about driving innovation and redefining the future of delivery.
Role Overview
We are looking for a proactive, organised, and highly dependable Executive Assistant (EA) to support our Co-Founders (CEO & CPO) both professionally and personally. This is a unique opportunity to work closely with two visionary founders at the helm of one of Europe’s fastest-growing tech startups. If you thrive in fast-paced environments, love juggling multiple priorities, and take pride in enabling others to do their best work, this role is for you.
No two days will be the same - from managing and protecting their business schedules to coordinating international travel, you’ll work with a wide variety of stakeholders. You’ll gain unparalleled insight into what it takes to build and scale a high-growth startup whilst playing an integral role in driving the company’s future success.
Responsibilities
- Co-Founder Support: Own and manage the complex diaries of our CEO and CPO, acting as a true gatekeeper. Proactively streamline their schedules to ensure maximum focus on strategic priorities. Organise national and international travel, including flights, hotels, transfers, and agendas all within budget. Prepare and manage expense claims on behalf of the Co-Founders. Book meeting rooms, source off-site venues, and coordinate logistics for internal and external meetings. Provide personal support to the Co-Founders, such as managing personal appointments and family commitments.
- Strategic & Team Enablement: Work closely with the Chief of Staff to support and coordinate on key initiatives, including board and executive team meetings, quarterly planning sessions, and other company-wide milestones. Support the Chief of Staff in facilitating internal communications. Support on team engagement activities such as company-wide events and socials as required.
Requirements
- Proven experience as an Executive Assistant or Personal Assistant in a fast-paced startup or scale-up environment.
- Exceptionally organised with strong attention to detail.
- Excellent communication and interpersonal skills.
- Discretion and confidentiality in handling sensitive information.
- Confident, directive, and decisive yet personable and approachable.
- Naturally resourceful and solutions-focused.
- A positive can-do attitude.
- Familiarity with G-Suite products, Notion, and Slack.
- Degree educated.
- 4 days in office and one day working from home.
How we reward our team
- Dynamic working environment with a diverse and driven team.
- Huge opportunity for learning in a high growth environment.
- 25 days of holiday allowance plus public holidays.
- Wellbeing initiatives including 3 wellbeing days.
- Subsidised Private Medical Insurance.
- Weekly team lunch and regular company socials.
- MacBook Air or Windows Laptop.
- Hybrid working set-up with in-person time expected.
- Enhanced maternity/paternity/adoption policy.
- Cycle to work scheme.
- Dog friendly office.
Key Skills: Time Management, Microsoft Office, Organisational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Google Suite.
Executive Assistant in City of London employer: HIVED
Contact Detail:
HIVED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and values.
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the Executive Assistant role. Highlight your organisational skills and how you can support the CoFounders effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex schedules and supporting high-level executives, as this is key for us at HIVED.
Craft a Compelling Cover Letter: Your cover letter should reflect your passion for the role and our mission at HIVED. Share specific examples of how you've thrived in fast-paced environments and how you can contribute to our team.
Showcase Your Organisational Skills: In your application, emphasise your organisational skills and attention to detail. We want to see how you manage multiple priorities and keep everything running smoothly, just like we do at HIVED.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our dynamic team.
How to prepare for a job interview at HIVED
✨Know Your CoFounders
Before the interview, do some research on the CoFounders of HIVED. Understand their backgrounds, values, and vision for the company. This will not only help you connect with them but also show that you're genuinely interested in the role and the company.
✨Master the Art of Organisation
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed complex schedules or coordinated travel plans in the past. Be ready to discuss your methods for prioritising tasks and staying calm under pressure.
✨Showcase Your Communication Skills
Excellent communication is crucial for this role. During the interview, demonstrate your verbal and written communication skills. You might even want to prepare a brief email or message as a sample to showcase your professionalism and attention to detail.
✨Embrace the Startup Culture
HIVED is a fast-paced startup, so it's important to convey your adaptability and enthusiasm for dynamic environments. Share experiences where you've thrived in similar settings, highlighting your proactive approach and willingness to take on diverse tasks.