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- Tasks: Support the Project Manager with documentation and vendor coordination in a dynamic engineering environment.
- Company: Join a leading construction firm that values teamwork and innovation.
- Benefits: Enjoy competitive pay, generous leave, and health benefits, plus transportation reimbursement.
- Why this job: Kickstart your career in a fast-paced role with real impact on exciting projects.
- Qualifications: ITE or Diploma with 1-2 years experience, strong communication, and MS Office skills.
- Other info: Flexible working hours and opportunities for professional growth await you!
The predicted salary is between 25000 - 30000 £ per year.
Responsibilities
- Provide assistance to the Project Manager in managing job number documentation related matters.
- Assist in negotiating and purchasing materials from both local and overseas suppliers.
- Submit approval of phone bills, petty cash and leave forms for engineers.
- Update quotation control file records.
- Follow up COC and other documents with engineers.
- Update internal databases with order details (dates, vendors, quantities, discounts).
- Work closely with management and various departments on their operational requirements.
- Monitor and follow up with vendors on delivery schedules.
- Maintain and manage proper document filing (e.g. photocopying, scanning, filing and printing).
- Perform any other ad hoc duties as assigned.
Requirements
- ITE, Diploma or equivalent.
- Minimum 1-2 years relevant working experience preferably in the construction industry.
- Good communication, organizational and interpersonal skills to coordinate with all levels.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Possess excellent written and spoken communication skills.
- Capability to handle multiple tasks simultaneously and prioritise workload effectively in a fast-paced environment.
- Result oriented, self-motivated and able to work independently.
- High level of accuracy and attention to detail in all aspects of work.
- Able to commence work immediately or within short notice.
Staff Benefits
- AWS.
- Annual leave 15 days, up to a maximum of 21 days.
- Transportation reimbursement claims (2 ways from home to office/site).
- VB – subjective.
- Medical/Dental benefits.
- Insurance – Hospital & Surgery, Personal Accident and Term Life.
- Annual health screening up to $200.
Working hour: 8.30am to 5.30pm (5 days’ work week).
Admin Assistant (Engineering) in London employer: HITACHI PLANT SERVICES CO., LTD.
Contact Detail:
HITACHI PLANT SERVICES CO., LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant (Engineering) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the hunt for an Admin Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work and think about how your skills can contribute to their success. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Admin Assistant, you'll need to coordinate with various departments and vendors. Role-play common scenarios with a friend to boost your confidence and ensure you're ready to impress during interviews.
✨Tip Number 4
Don't forget to apply through our website! We regularly update our job listings, and applying directly can give you a better chance of landing that Admin Assistant position. Plus, it shows you're proactive and keen to join our team!
We think you need these skills to ace Admin Assistant (Engineering) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight your relevant experience in managing documentation and coordinating with various departments, as these are key aspects of the job.
Show Off Your Skills: Don’t forget to showcase your proficiency in MS Office Suite! Mention specific examples of how you've used Word, Excel, and Outlook in previous roles to manage tasks effectively.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role, focusing on your organisational skills and ability to handle multiple tasks in a fast-paced environment.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any updates!
How to prepare for a job interview at HITACHI PLANT SERVICES CO., LTD.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Admin Assistant in Engineering. Familiarise yourself with job number documentation, vendor management, and internal databases. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained accuracy, especially in a fast-paced environment.
✨Brush Up on Your MS Office Skills
Proficiency in MS Office is crucial for this position. Make sure you're comfortable using Word, Excel, and Outlook. If possible, practice creating spreadsheets or documents that could be relevant to the job. Being able to demonstrate your skills can set you apart from other candidates.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project management processes, or how they handle vendor relationships. This shows that you're engaged and eager to understand how you can contribute to their success.