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For Companies At a Glance
- Tasks: Support the Project Manager with documentation and vendor coordination in a dynamic engineering environment.
- Company: Join a leading construction firm that values teamwork and innovation.
- Benefits: Enjoy competitive pay, generous leave, and health benefits, plus transportation reimbursement.
- Why this job: Be part of exciting projects and develop your skills in a fast-paced setting.
- Qualifications: ITE or Diploma holder with 1-2 years experience, strong communication, and MS Office skills.
- Other info: Great opportunities for career growth and a supportive team culture.
The predicted salary is between 24000 - 30000 £ per year.
Responsibilities
- Provide assistance to the Project Manager in managing job number documentation related matters.
- Assist in negotiating and purchasing materials from both local and overseas suppliers.
- Submit approval of phone bills, petty cash and leave forms for engineers.
- Update quotation control file records.
- Follow up COC and other documents with engineers.
- Update internal databases with order details (dates, vendors, quantities, discounts).
- Work closely with management and various departments on their operational requirements.
- Monitor/follow up with vendors on delivery schedules.
- Maintain and manage proper document filing (e.g. photocopying, scanning, filing and printing).
- Perform any other ad hoc duties as assigned.
Requirements
- ITE, Diploma or equivalent.
- Minimum 1-2 years relevant working experience preferably in the construction industry.
- Good communication, organizational and interpersonal skills to coordinate with all levels.
- Proficiency in MS Office Suite (Word, Excel, Outlook).
- Possess excellent written and spoken communication skills.
- Capability to handle multiple tasks simultaneously and prioritise workload effectively in a fast-paced environment.
- Result oriented, self-motivated and able to work independently.
- High level of accuracy and attention to detail in all aspects of work.
- Able to commence work immediately or within short notice.
Staff Benefits
- AWS.
- Annual leave 15 days, up to a maximum of 21 days.
- Transportation reimbursement claims (2 ways from home to office/site).
- VB – subjective.
- Medical/Dental benefits.
- Insurance – Hospital & Surgery, Personal Accident and Term Life.
- Annual health screening up to $200.
Working hours: 8.30am to 5.30pm (5 days’ work week).
Admin Assistant (Engineering) employer: HITACHI PLANT SERVICES CO., LTD.
Contact Detail:
HITACHI PLANT SERVICES CO., LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant (Engineering)
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the hunt for an Admin Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their operations and be ready to discuss how your skills can help streamline their processes. Show them you’re not just another candidate, but someone who genuinely cares about their work!
✨Tip Number 3
Practice your communication skills! As an Admin Assistant, you'll need to coordinate with various departments. Try mock interviews with friends or family to polish your responses and ensure you come across as confident and articulate.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications that way!
We think you need these skills to ace Admin Assistant (Engineering)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience, especially in admin roles within the construction industry. We want to see how your skills match up with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Admin Assistant role and how you can help us manage our documentation and support the Project Manager.
Show Off Your Skills: Don’t forget to mention your proficiency in MS Office Suite and any other tools you’re familiar with. We love candidates who can handle multiple tasks and keep everything organised!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at HITACHI PLANT SERVICES CO., LTD.
✨Know Your Role
Make sure you understand the responsibilities of an Admin Assistant in the engineering sector. Familiarise yourself with job number documentation, vendor management, and internal databases. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Skills
Highlight your proficiency in MS Office Suite, especially Excel and Word. Prepare examples of how you've used these tools in previous roles to manage documents or track orders. This will demonstrate your capability to handle the technical aspects of the job.
✨Prepare for Scenario Questions
Expect questions about how you would handle multiple tasks or prioritise workload in a fast-paced environment. Think of specific situations from your past experience where you successfully managed competing demands and be ready to share those stories.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company and the team dynamics. Inquire about how the Admin Assistant collaborates with project managers and engineers, or what the biggest challenges are in the role. This shows you're thinking ahead and are keen to contribute.