At a Glance
- Tasks: Manage Vendor Invoice processes and enhance financial operations efficiency.
- Company: Join Hitachi Energy, a leader in innovative technology solutions.
- Benefits: Enjoy a competitive salary, flexible remote work, and career growth opportunities.
- Other info: Dynamic work environment with exciting projects and supportive culture.
- Why this job: Make a real impact on financial operations while collaborating with diverse teams.
- Qualifications: Experience with ERP systems and strong attention to detail required.
The predicted salary is between 35000 - 45000 € per year.
At Hitachi we're looking for a talented professional to take ownership of our Vendor Invoice Management (VIM) solutions and help drive efficiency across our finance operations. In this role, you'll play a key part in implementing, enhancing, and supporting our VIM platform, ensuring seamless invoice processing, improved workflow automation, and the highest standards of data integrity. You'll collaborate with cross-functional teams to optimise processes, troubleshoot issues, and deliver continuous improvements that add real value to the business. If you thrive in a fast-paced environment, enjoy solving complex challenges, and want to contribute to smarter, more efficient financial operations, we'd love to hear from you.
How you'll make an impact:
- Create and process purchase orders accurately and in a timely manner in line with approved requirements and internal controls.
- Ensure all purchase orders are correctly structured, compliant, and aligned with commercial and contractual terms.
- Follow up with vendors to confirm PO receipt, acknowledgements, and delivery alignment where required.
- Track open purchase orders and proactively resolve discrepancies, delays, or issues impacting delivery or invoicing.
- Reconcile supplier invoices against purchase orders and goods receipt records.
- Investigate and resolve invoice mismatches related to quantity, pricing, tax, or terms.
- Liaise with Procurement, Finance, and Vendors to ensure timely invoice approval and payment.
- Support month-end and audit activities by ensuring PO and invoice data is accurate and complete.
- Maintain clear records and documentation for all PO and invoice transactions.
Background:
- Experience using ERP systems (e.g. SAP, Oracle) and basic data analysis tools.
- Strong attention to detail and accuracy in transactional processing.
- Good understanding of purchase order and invoice processes.
- Ability to follow up effectively and resolve issues with internal teams and external vendors.
- Organised, methodical approach with the ability to manage multiple transactions simultaneously.
- Clear and professional communication skills.
Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.
This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.
Our people love technology - and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there's no challenge too great for our pioneers. And there's no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support our employees in their career aspirations and promote the freedom to explore new horizons.
VIM Specialist employer: Hitachi Automotive Systems Americas, Inc.
At Hitachi Energy UK Limited, we pride ourselves on being an exceptional employer that fosters a dynamic and collaborative work culture. As a VIM Specialist, you'll enjoy the flexibility of a hybrid remote role while contributing to innovative projects that drive efficiency in finance operations. We are committed to your professional growth, offering ample opportunities for career development and the chance to make a meaningful impact in a company that values sustainability and technological advancement.
Contact Detail:
Hitachi Automotive Systems Americas, Inc. Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land VIM Specialist
✨Tip Number 1
Network like a pro! Reach out to folks in your industry on LinkedIn or at local meetups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to VIM. We recommend doing mock interviews with friends or using online platforms to boost your confidence.
✨Tip Number 3
Showcase your skills! Create a portfolio or a presentation that highlights your experience with ERP systems and invoice management. This can really set you apart during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Hitachi Energy.
We think you need these skills to ace VIM Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the VIM Specialist role. Highlight your experience with ERP systems and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about Vendor Invoice Management and how your background makes you a perfect fit for us. Keep it engaging and personal!
Showcase Your Problem-Solving Skills:In your application, don’t forget to mention specific examples where you've tackled complex challenges in finance operations. We love candidates who can think on their feet and drive efficiency!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hitachi Automotive Systems Americas, Inc.
✨Know Your VIM Inside Out
Before the interview, make sure you understand the Vendor Invoice Management (VIM) solutions thoroughly. Familiarise yourself with how they enhance finance operations and improve workflow automation. Being able to discuss specific features or improvements you've implemented in past roles will show your expertise.
✨Showcase Your ERP Experience
Since experience with ERP systems like SAP or Oracle is crucial for this role, be prepared to share specific examples of how you've used these tools in your previous jobs. Highlight any challenges you faced and how you overcame them, as this demonstrates your problem-solving skills.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle real-world scenarios, such as resolving invoice mismatches or managing multiple transactions. Practise articulating your thought process and the steps you would take to resolve these issues, as it shows your analytical skills and attention to detail.
✨Communicate Clearly and Professionally
Since clear communication is key in this role, practise conveying your thoughts succinctly and professionally. Whether discussing your experience or answering questions, ensure you maintain a confident tone and structure your responses logically to leave a positive impression.
