Executive Assistant

Location: Datchet, Slough

Date Posted: 2026-06-16

Company: HITACHI EUROPE LTD

Job Category: Administration & Facilities

Schedule: Full time

Remote: No

Our company, through its Social Innovation Business (SIB), brings together IT, OT (Operational Technology) and products, aiming to be a global leader in continuously transforming social infrastructure through digital, contributing to a harmonized society where the environment, wellbeing, and economic growth are in balance.

What you’ll be doing

We are seeking a highly proactive, dynamic, and ownership-driven Executive Assistant to provide comprehensive administrative and strategic support to the Chief Financial Officer (CFO) and Chief Strategy Officer (CSO). This role goes beyond traditional administrative support. The successful candidate will act as a trusted partner, anticipating needs, driving outcomes, and enabling senior leaders to operate at maximum effectiveness.

• Executive & Administrative Support
• Own and optimize complex executive calendars, ensuring effective prioritisation and alignment with strategic objectives.
• Proactively coordinate and manage meetings across multiple time zones, anticipating conflicts and resolving them ahead of time.
• Prepare, review, and refine high-quality correspondence, reports, and executive presentations with minimal supervision.
• Take full ownership of end-to-end travel planning, ensuring efficiency, cost-effectiveness, and seamless execution.
• Manage expense reporting, procurement requests, and financial coordination, ensuring accuracy and compliance.
• Act as a gatekeeper and facilitator, ensuring focus on high-value priorities and effective time utilisation.
• Strategic & Business Support
• Anticipate executive needs and proactively prepare materials, insights, and briefings ahead of key meetings and decisions.
• Drive follow-ups on strategic initiatives by tracking deliverables, challenging deadlines where needed, and ensuring execution.
• Conduct research and analysis on financial performance, market trends, and strategic initiatives to support decision-making.
• Support cross-functional initiatives by connecting stakeholders, driving alignment, and removing blockers.
• Act as a central point of coordination across teams, ensuring clarity, accountability, and momentum.
• Operational Excellence & Office Management
• Demonstrate full ownership of administrative processes, continuously identifying opportunities to improve efficiency and effectiveness.
• Maintain strict confidentiality while managing sensitive and strategic information.
• Ensure robust record-keeping and document management, enabling quick access and accuracy.
• Proactively identify issues, propose solutions, and implement improvements without waiting for direction.
• Contribute to building a high-performance, collaborative culture through professionalism and initiative.

What you bring to the team

• Fluency in English (written and spoken).
• Proven experience supporting senior executives in a fast-paced, international environment.
• Exceptional organisational skills with the ability to manage multiple priorities and deliver under pressure.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom).
• Demonstrated ability to work independently, exercise judgement, and take ownership of outcomes.

Key Competencies

• Proactive Ownership Mindset – Anticipates needs, takes initiative, and drives results end-to-end.
• Execution Excellence – Focused on delivery, follow-through, and achieving high-quality outcomes.
• Strong Communication – Clear, confident, and professional engagement across all levels.
• Problem Solving & Agility – Quickly identifies challenges and implements effective solutions.
• Stakeholder Management – Builds strong relationships and influences across functions and geographies.
• Cultural Awareness – Strong understanding of international business practices.
• Integrity & Discretion – Handles sensitive information with absolute professionalism.

Benefits Package

• Market competitive salary and discretionary bonus scheme.
• Generous holiday entitlement – with the option to buy up to an additional week per year.
• Holiday Banking scheme allowing you to bank untaken holiday to use another year.
• Group Personal Pension.
• Private Medical Insurance.
• Employee Assistance Programme available to all employees.
• Personal Accident Insurance.
• Voluntary Benefits (funded by employee) including Cycle To Work scheme.
• Gym Membership.
• Dental Insurance with option to include dependent children.
• Health screening.
• Dining card.

Our Values

We are proud to say we are an equal opportunity employer and welcome all applicants for employment without attention to any factor that doesn’t impact your ability to do the job.

If you like us, you’re motivated by delivering first class services, thrive in a fast paced and supportive environment and want to help Hitachi to drive social innovation, we’d love to hear from you.