At a Glance
- Tasks: Own and enhance our Vendor Invoice Management solutions for efficient finance operations.
- Company: Join Hitachi, a leader in innovative financial solutions.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Fast-paced environment with great potential for career advancement.
- Why this job: Make a real impact by optimising financial processes and solving complex challenges.
- Qualifications: Experience with ERP systems and strong attention to detail required.
The predicted salary is between 40000 - 50000 £ per year.
At Hitachi we’re looking for a talented professional to take ownership of our Vendor Invoice Management (VIM) solutions and help drive efficiency across our finance operations. In this role, you’ll play a key part in implementing, enhancing, and supporting our VIM platform, ensuring seamless invoice processing, improved workflow automation, and the highest standards of data integrity. You’ll collaborate with cross-functional teams to optimise processes, troubleshoot issues, and deliver continuous improvements that add real value to the business. If you thrive in a fast-paced environment, enjoy solving complex challenges, and want to contribute to smarter, more efficient financial operations, we’d love to hear from you.
How you’ll make an impact:
- Create and process purchase orders accurately and in a timely manner in line with approved requirements and internal controls.
- Ensure all purchase orders are correctly structured, compliant, and aligned with commercial and contractual terms.
- Follow up with vendors to confirm PO receipt, acknowledgements, and delivery alignment where required.
- Track open purchase orders and proactively resolve discrepancies, delays, or issues impacting delivery or invoicing.
- Reconcile supplier invoices against purchase orders and goods receipt records.
- Investigate and resolve invoice mismatches related to quantity, pricing, tax, or terms.
- Liaise with Procurement, Finance, and Vendors to ensure timely invoice approval and payment.
- Support month-end and audit activities by ensuring PO and invoice data is accurate and complete.
- Maintain clear records and documentation for all PO and invoice transactions.
Background:
- Experience using ERP systems (e.g. SAP, Oracle) and basic data analysis tools.
- Strong attention to detail and accuracy in transactional processing.
- Good understanding of purchase order and invoice processes.
- Ability to follow up effectively and resolve issues with internal teams and external vendors.
- Organised, methodical approach with the ability to manage multiple transactions simultaneously.
- Clear and professional communication skills.
VIM Specialist employer: Hitachi ABB Power Grids
At Hitachi, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. As a VIM Specialist, you will benefit from our commitment to employee growth through continuous training and development opportunities, all while working in a dynamic environment that values efficiency and problem-solving. Located in a vibrant area, our team enjoys a supportive atmosphere that encourages creativity and rewards contributions that drive meaningful improvements in our finance operations.
StudySmarter Expert Advice🤫
We think this is how you could land VIM Specialist
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and procurement sectors. You never know who might have a lead on a VIM Specialist role or can put in a good word for you.
✨Tip Number 2
Get your hands dirty with some practical experience. If you can, volunteer for projects that involve ERP systems or invoice management. This will not only boost your CV but also give you real-world examples to discuss in interviews.
✨Tip Number 3
Prepare for those interviews by brushing up on common VIM-related questions. Think about how you've tackled issues in the past, especially around invoice discrepancies or vendor communications. We want you to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Hitachi.
We think you need these skills to ace VIM Specialist
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the VIM Specialist role. Highlight your experience with ERP systems and any relevant skills that match the job description. We want to see how you can bring value to our finance operations!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about Vendor Invoice Management and how your background makes you a perfect fit for the role. Let us know how you can help drive efficiency at Hitachi.
Showcase Your Problem-Solving Skills:In your application, don’t forget to mention specific examples where you've tackled complex challenges in finance or invoice processing. We love candidates who can think on their feet and come up with innovative solutions!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Hitachi ABB Power Grids
✨Know Your VIM Inside Out
Before the interview, make sure you understand the Vendor Invoice Management (VIM) solutions thoroughly. Familiarise yourself with how they work, their benefits, and any common challenges. This will help you demonstrate your expertise and show that you're ready to take ownership of the platform.
✨Showcase Your ERP Experience
Since experience with ERP systems like SAP or Oracle is crucial, be prepared to discuss your past experiences with these tools. Share specific examples of how you've used them to improve processes or resolve issues, as this will highlight your practical knowledge and problem-solving skills.
✨Prepare for Scenario Questions
Expect questions that ask you to solve hypothetical problems related to purchase orders and invoice discrepancies. Practice articulating your thought process clearly and methodically, as this will showcase your organised approach and ability to manage multiple transactions effectively.
✨Communicate Clearly and Professionally
Strong communication skills are essential for liaising with vendors and internal teams. During the interview, focus on being clear and concise in your responses. Use professional language and ensure you convey your ideas confidently, as this will reflect your ability to maintain clear records and documentation.
