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- Tasks: Coordinate high-end events at iconic palaces, managing client communications and administrative tasks.
- Company: Join Historic Royal Palaces, a charity caring for six stunning historical sites.
- Benefits: Enjoy hybrid working, enhanced holidays, staff discounts, and family-friendly policies.
- Why this job: Be part of a dynamic team delivering memorable experiences in beautiful heritage spaces.
- Qualifications: Strong organisational skills, IT proficiency, and a passion for events are essential.
- Other info: This is a temporary role covering maternity leave, perfect for starting your events career.
The predicted salary is between 17600 - 22000 £ per year.
Historic Royal Palaces is the independent charity that looks after the Tower of London, Hampton Court Palace, Kensington Palace, the Banqueting House, Kew Palace, and Hillsborough Castle & Gardens.
Home Palace: Hampton Court Palace
Status: Temporary/Seasonal
Salary: £29,427 per annum pro rata
Days/Hours of work: Full time (36 hours per week including evenings and weekends as and when the events schedule requires it)
About the role and about you
We are the independent charity that loves and looks after six of the most wonderful palaces in the world. The palaces are the setting for the stories that shape us all, and we’re bringing them to people in ways that mean more to them. We want everyone to find themselves in the spaces and stories we share. From weddings to corporate parties, charity galas, and private tours, we are seeking an Events Co-Ordinator to help maximise the commercial potential of Hampton Court Palace.
Reporting to the Senior Events Planner, you will join a dynamic, friendly, and highly efficient team renowned for delivering exceptional, high-end events that delight our clients. We are looking for someone equally enthusiastic, with a passion for events and a keen interest in working within heritage spaces.
As the first point of contact for external and internal clients, you will handle enquiries professionally and efficiently via phone and email. Exceptional communication skills, both verbal and written, are essential. You should be a proactive individual who stays calm under pressure, managing a high volume of customer queries with efficiency and diplomacy. Your role will encompass a variety of tasks that demand exceptional attention to detail. These include gathering and organising information to prepare client contracts and invoices, facilitating internal communication, and managing tour packages. Additionally, you will liaise with suppliers to gather pre-event and post-event information for commission purposes. Your ability to handle these responsibilities with precision and care will be key to the success of this role.
We are seeking candidates with strong organisational and co-ordination skills who are eager to start their career in the Events industry. Your primary responsibility will be to provide high-quality administrative support to the team. Strong IT skills in Microsoft Word and Excel are essential, along with the ability to manage databases, maintain spreadsheets, and organise filing systems effectively. A good understanding of the events industry would be an advantage.
Benefits include:
- Overtime and time off in lieu
- Hybrid working
- Enhanced holiday entitlement
- Family-friendly policies and benefits
- Staff discounts
Historic Royal Palaces is an equal opportunities employer and truly values a diverse workforce. Applications are welcome from candidates regardless of their background.
Events Coordinator (9-month maternity cover) employer: Historic Royal Palaces
Contact Detail:
Historic Royal Palaces Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator (9-month maternity cover)
✨Tip Number 1
Familiarise yourself with Hampton Court Palace and its unique offerings. Understanding the venue's history and the types of events it hosts will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience in heritage venues. Attend relevant events or join online forums to connect with others who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Think of specific examples where you successfully coordinated events or handled high-pressure situations, as this will showcase your suitability for the position.
✨Tip Number 4
Research the latest trends in the events industry, particularly those related to heritage sites. Being knowledgeable about current practices and innovations will not only impress your interviewers but also show that you're proactive and passionate about the field.
We think you need these skills to ace Events Coordinator (9-month maternity cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination or administration. Emphasise any roles where you've managed customer queries, organised events, or worked in heritage spaces.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and your enthusiasm for working within heritage spaces. Mention specific skills that align with the job description, such as communication and organisational skills.
Showcase Your IT Skills: Since strong IT skills in Microsoft Word and Excel are essential, consider including examples of how you've used these tools effectively in previous roles. This could be managing databases or creating spreadsheets.
Highlight Attention to Detail: In your application, provide examples that demonstrate your attention to detail. This could include experiences where you successfully managed multiple tasks or ensured accuracy in client contracts and invoices.
How to prepare for a job interview at Historic Royal Palaces
✨Show Your Passion for Events
Make sure to express your enthusiasm for the events industry during the interview. Share any relevant experiences or projects you've been involved in, especially those that highlight your love for working in heritage spaces like palaces.
✨Demonstrate Strong Communication Skills
Since this role requires exceptional verbal and written communication, prepare to showcase these skills. Practice answering questions clearly and concisely, and consider bringing examples of past communications you've handled, such as emails or reports.
✨Highlight Your Organisational Skills
Be ready to discuss how you manage multiple tasks and stay organised under pressure. You might want to share specific tools or methods you use to keep track of your responsibilities, especially in a fast-paced environment.
✨Familiarise Yourself with the Venue
Research Hampton Court Palace and its history before the interview. Understanding the venue will not only impress your interviewers but also help you answer questions about how you would maximise its commercial potential for events.