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For Companies At a Glance
- Tasks: Plan and manage non-commercial events at the iconic Tower of London.
- Company: Join a passionate charity dedicated to preserving historic palaces.
- Benefits: Enjoy competitive salary, hybrid working, generous pension contributions, and staff discounts.
- Why this job: Be part of a team that creates memorable experiences in a historic setting.
- Qualifications: Experience in event planning and strong organisational skills required.
- Other info: Flexible hours, including evenings and weekends, with excellent career development opportunities.
The predicted salary is between 36583 - 36583 £ per year.
We are the independent charity that loves and looks after six of the most wonderful palaces in the world. The palaces are the setting for the stories that shape us all, and we are bringing them to people in ways that mean more to them. We want everyone to find themselves in the spaces and stories we share.
About the role and about you
We are looking for a dedicated Non-Commercial Events Planner (maternity cover) to help deliver outstanding events at this remarkable fortress. This role is as much about communication as it is about exceptional organisation. You will guide internal and external stakeholders through every stage of the planning process, ensuring they feel supported, informed and confident from start to finish. Whether coordinating operational logistics, chairing planning meetings, preparing event documentation or managing suppliers on the day, you will deliver a consistently five-star service.
Based solely at the Tower of London, you will take responsibility for planning and managing a portfolio of non-commercial events, including ceremonial occasions, partner engagements and internal functions. You will provide expert advice on Tower specific regulations and conservation requirements, ensuring every event is delivered safely, smoothly and in a way that honours the Tower's unique character and heritage.
You will manage event paperwork, issue contracts, prepare operations orders, coordinate staffing, oversee supplier activity, and play an active role in incident management during events. Strong administrative skills are essential, as you will ensure accurate diary management, timely invoicing, effective financial tracking and a well-maintained client database. As line manager to the Operations Administrator and Chapel Administrator, you will also provide daily support and leadership.
We are looking for someone who is a self-starter and quick learner, confident working on their own initiative while also thriving as part of a close-knit team. You will be personable, adaptable and able to engage with a wide range of stakeholders from ceremonial partners to palace operational teams. You will bring proven experience of planning and delivering events operationally, ideally within a heritage, cultural or high-profile environment. Finally, you must be prepared to work flexibly, including evenings and weekends, to support the Tower's ceremonial and operational needs throughout the year.
Benefits include:
- Overtime and time off in lieu
- Hybrid working
- Enhanced holiday entitlement
- Generous Employers Pension Contributions (up to 11%)
- Annual Pay reviews & Bonuses
- Critical Illness Cover & Life Assurance
- Family friendly policies and benefits
- Staff discounts and membership to all palaces
Historic Royal Palaces is an equal opportunities employer and truly values a diverse workforce. Applications are welcome from candidates regardless of their background. We are also committed to high quality Safeguarding practices and to ensure everyone is kept safe in our palaces. We have procedures in place to ensure this commitment is delivered and will deal firmly and swiftly with anyone representing our charity who does not meet our required standards.
Events Planner - HM Tower of London in City of London employer: Historic Royal Palaces
Contact Detail:
Historic Royal Palaces Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Planner - HM Tower of London in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, especially those who have worked at heritage sites or similar venues. Attend industry events and engage with potential colleagues on social media to get your name out there.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with hiring managers or during interviews, share specific examples of how you've successfully managed events in the past. Highlight your ability to juggle multiple tasks and keep everything running smoothly.
✨Tip Number 3
Be ready to adapt! The events world is unpredictable, especially in a historic setting like the Tower of London. Prepare to discuss how you've handled unexpected challenges in previous roles and how you can bring that flexibility to their team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in being part of our amazing team at the Tower of London. Don’t miss out on this opportunity!
We think you need these skills to ace Events Planner - HM Tower of London in City of London
Some tips for your application 🫡
Show Your Passion for Heritage: When writing your application, let your love for heritage and culture shine through. We want to see how your experiences align with our mission of caring for these incredible palaces.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure to highlight your relevant skills and experiences without unnecessary fluff.
Tailor Your Application: Make sure to customise your application for the Events Planner role. Mention specific events you've planned and how they relate to the unique character of the Tower of London.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Historic Royal Palaces
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events that take place at the Tower of London. Familiarise yourself with past events and think about how you would approach planning them. This shows your passion for the role and helps you speak confidently about your ideas.
✨Showcase Your Communication Skills
Since this role involves guiding various stakeholders, be prepared to discuss your communication style. Think of examples where you've successfully managed different parties in an event setting. Highlight your ability to keep everyone informed and engaged throughout the planning process.
✨Demonstrate Your Organisational Prowess
Bring along a portfolio or examples of your previous event plans, including timelines, budgets, and logistics. This will not only showcase your organisational skills but also give the interviewers a tangible sense of your experience and attention to detail.
✨Be Ready for Flexibility Questions
Given the nature of the job, expect questions about your flexibility and adaptability. Prepare to share instances where you've had to adjust plans on the fly or work outside of standard hours. This will illustrate your commitment to delivering exceptional service, no matter the circumstances.
