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- Tasks: Support the Director of Finance with scheduling, meeting prep, and administrative tasks.
- Company: Join Historic Environment Scotland, a leader in preserving our heritage.
- Benefits: Enjoy a competitive salary, generous leave, and flexible working options.
- Why this job: Make a difference while gaining valuable experience in a supportive environment.
- Qualifications: Strong organisational skills and a knack for communication are essential.
- Other info: Hybrid working available, plus opportunities for personal development and study leave.
The predicted salary is between 34721 - 34721 £ per year.
Edinburgh, United Kingdom
Job Identification: 348
Posting Date: 01/04/2026, 11:00
Apply Before: 15/04/2026, 11:00
Hours: Full time
Locations: Longmore House, Edinburgh, EH9 1SH, GB
Number of Openings: 1
Banding Grade: 3
Starting salary: £34,721 pro rata, per year
Contract type: Fixed term until 4 April 2027
Grade: 3
Location: Longmore House, Edinburgh (with hybrid working)
Working Hours: Monday - Friday, 35 hours per week
Interviews: To be held in person at Longmore House week commencing 27 April 2026
This post sits within the Finance and Corporate Services Business Support Team, which is responsible for delivering high quality financial, legal, audit, procurement, project management, corporate analysis and digital support across the organisation. This role will focus on providing executive support to the Director of Finance and Corporate Services and their wider directorate.
Benefits of joining us at Historic Environment Scotland:
- Enrolment onto a Civil Service Pension scheme – 28% employer contribution
- 25 days annual leave, pro-rata (increasing to 30 days after 3 years) + 11.5 public holidays
- Reimbursement for relevant professional subscriptions
- Support for further education and personal development
- Study leave for work related courses
- Flexible working hours (where appropriate)
- Free entry to all of our properties (with up to three guests)
- Free entry to English Heritage, Manx and Cadw properties
Key Responsibilities of this role:
- Managing the work of the Director by prioritising, researching and creating work schedules that support the most effective way for them to work.
- Acting as secretariat and drafting agendas, minutes and supporting information to ensure meetings operate smoothly.
- Supporting the Business Manager to carry out administrative duties on behalf of the director (and wider directorate) including reporting, purchasing and other business support tasks as required.
- Preparing for meetings and events, ensuring they are well organised and effective.
- Triaging queries, responding and drafting responses on behalf of the Director, liaising with staff across their teams to ensure timely and appropriate responses.
Executive Assistant - Director of Finance & Corporate Services in Edinburgh employer: Historic Environment Scotland
Contact Detail:
Historic Environment Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Director of Finance & Corporate Services in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills as an Executive Assistant can make a real difference to the Director of Finance & Corporate Services.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your answers to showcase your strengths.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are genuinely interested in joining our team at Historic Environment Scotland.
We think you need these skills to ace Executive Assistant - Director of Finance & Corporate Services in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that align with the job description, especially those related to supporting senior management and managing schedules.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Director of Finance & Corporate Services. Be sure to mention specific examples of how you've successfully managed similar responsibilities in the past.
Showcase Your Organisational Skills: As an Executive Assistant, organisation is key. In your application, give examples of how you've effectively prioritised tasks and managed multiple projects. This will show us you can handle the demands of the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly and allows you to keep track of your application status easily!
How to prepare for a job interview at Historic Environment Scotland
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the Director of Finance & Corporate Services. Familiarise yourself with the key tasks like managing schedules, drafting agendas, and supporting administrative duties. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised work and ensured everything ran smoothly, as this will highlight your ability to support the Director effectively.
✨Prepare for Scenario Questions
Expect scenario-based questions during the interview. Think about how you would handle specific situations, such as managing conflicting priorities or dealing with difficult stakeholders. Practising these scenarios can help you articulate your thought process and problem-solving skills clearly.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the Director faces, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.