Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support administration and assist the Business Manager in a dynamic team environment.
- Company: Join Historic Environment Scotland, dedicated to preserving Scotland's heritage.
- Benefits: Enjoy flexible working, 25 days annual leave, and free entry to properties.
- Why this job: Be part of a diverse team making a real impact while developing your skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office are essential.
- Other info: Open to all backgrounds; we value diversity and inclusion.
The predicted salary is between 23000 - 32000 £ per year.
Starting salary: 27519
Contract type: Permanent
Grade: 2
Location: Longmore House Edinburgh with hybrid working
Working Hours: Monday to Friday, 5 out of 7, 35 hours per week
Interviews: To be held in person in Stirling on 18th of July or at Longmore House Edinburgh on the 19th of July 2025.
You will support the administration needs of the Directorate and assist the Business Manager with delegated or adhoc tasks. This is a critical role in a dynamic team that is involved in the diverse work across the directorate.
Benefits of joining us at Historic Environment Scotland:
- Enrolment onto a Civil Service Pension scheme (28% employer contribution)
- 25 days annual leave prorata (increasing to 30 days after 3 years)
- 11.5 public holidays
- Reimbursement for relevant professional subscriptions
- Support for further education and personal development
- Study leave for work related courses
- Flexible working hours (where appropriate)
- Free entry to all of our properties (with up to three guests)
- Free entry to English Heritage, Manx and Cadw properties
Key Responsibilities of this role:
- Support the function of External Relations and Partnerships ensuring requests and enquiries are responded to effectively and in a timely manner.
- Support the running of Directorate events (Forums, training, etc.) by leading on catering, venue invites, travel bookings and creating and issuing supporting information for delegates.
- Support for on-the-day delivery of events is also required for directorate-wide events.
- Support multifaceted external events hosted by other teams in the Directorate including workshops and conferences, requiring logistics management and budget management.
- Support directorate communications coordinating the weekly newsletter and gathering content for the quarterly project newsletter.
- Perform financial and procurement tasks including raising purchase orders, setting up suppliers, reviewing manual purchase orders and receipt requests for accuracy, and liaising with business areas about open purchase orders and receipts.
- Ensure the smooth running of information flow across the team and directorate (where required) keeping monitoring systems up to date.
- Undertake general administrative duties including data collation, file housekeeping and responding to general queries from within and outside the organisation.
- Support the wider ER&P team in ensuring that operational procedures are followed and completed to a high standard.
- Support meetings administratively by taking minutes and actions when required, drafting agendas and disseminating support materials and papers as necessary.
The ability to juggle multiple priorities and maintain attention to detail is critical to this post. The ability to work independently while exercising sound judgment, initiative and effective decision-making skills.
Key requirements of the role:
- Strong organisational and planning skills
- Ability to prioritise competing demands and work independently in a fast-paced environment
- Advanced use of Microsoft packages (Excel, Outlook, Teams, PowerPoint, Word)
- Excellent communication skills including the ability to interact with a wide range of people
- An ability to build relationships with people at all levels within an organisation
- Proven ability to work effectively in a team
- Experience of undertaking meeting management tasks
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability or neurodiversity.
In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers. We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email or call our Head Office and speak to a member of our People Team.
Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process; therefore, you must have current right to work in the UK to be considered for a post.
Business Support Officer employer: Historic Environment Scotland
Contact Detail:
Historic Environment Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Officer
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Business Support Officer role. Make sure you can discuss how your previous experiences align with tasks like event management, financial tasks, and communication coordination. This will help you stand out during the interview.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and PowerPoint, as these are crucial for the role. Consider creating a small project or presentation to showcase your proficiency, which you can mention during your interview.
✨Tip Number 3
Prepare examples that demonstrate your organisational skills and ability to manage multiple priorities. Think of specific situations where you successfully juggled competing demands, as this will be a key focus during your interview.
✨Tip Number 4
Research Historic Environment Scotland and their current projects. Being knowledgeable about the organisation will not only help you answer questions but also show your genuine interest in the role and the team you'll be working with.
We think you need these skills to ace Business Support Officer
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to address how you meet each of the essential and desirable criteria outlined in the job description. Use specific examples from your work, home, education, or volunteer experiences to demonstrate your skills.
Highlight Organisational Skills: Given the role's emphasis on strong organisational and planning skills, provide clear examples of how you've successfully managed multiple tasks or projects simultaneously in a fast-paced environment.
Showcase Communication Abilities: The position requires excellent communication skills. Include instances where you've effectively interacted with diverse groups or built relationships within a team or organisation.
Proofread Your Application: Before submitting, thoroughly proofread your cover letter and CV for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this role.
How to prepare for a job interview at Historic Environment Scotland
✨Showcase Your Organisational Skills
As a Business Support Officer, you'll need strong organisational skills. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to prioritise and handle a fast-paced environment.
✨Familiarise Yourself with Microsoft Packages
Since advanced use of Microsoft packages is essential for this role, brush up on your skills in Excel, Outlook, Teams, PowerPoint, and Word. Be ready to discuss how you've used these tools effectively in previous roles, especially in managing data or communications.
✨Prepare for Communication Scenarios
Excellent communication skills are crucial. Think of instances where you've interacted with diverse groups or resolved conflicts. Practising how to articulate these experiences will help you convey your ability to build relationships at all levels within an organisation.
✨Demonstrate Your Initiative
The role requires someone who can work independently and exercise sound judgment. Prepare to share examples where you've taken the initiative to improve processes or solve problems without direct supervision. This will highlight your proactive approach and decision-making skills.
