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- Tasks: Support the Planning & Reporting Team with admin tasks, finance processing, and recruitment.
- Company: Join Historic Environment Scotland, dedicated to preserving Scotland's rich heritage.
- Benefits: Enjoy hybrid working options and a supportive team environment.
- Other info: This is a fixed-term role based in Fort George, Inverness.
- Why this job: Gain valuable experience in administration while contributing to Scotland's historic preservation.
- Qualifications: Must have admin experience, knowledge of Microsoft Office, and familiarity with finance software.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Fixed Term, 1 year
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Historic Environment Scotland (HES) is seeking candidates for a new administrative role within the Planning & Reporting Team in North area. This post will be based in Fort George, Ardersier, Inverness, IV2 7TD with some hybrid working. This is a 12 months fixed term position.
This team provides a support service to the Operations Directorate teams. You will provide administration support, which will include facilitating the purchase of goods and services and supporting ongoing recruitment.
About the role
Key responsibilities, duties and objectives
- Responsibility for the processing and collation of various financial orders/goods received notes using Oracle Fusion
- Monitoring reports and providing support on a range of miscellaneous contract and finance related mattersÂ
- Organising and attending meetings and taking minutes on a regular basis
- Undertaking general administrative duties including collation of data, organising accommodation and transport
- Answering general queries from both within and outwith Historic Environment Scotland
- Acting as a delegated recruiter by supporting hiring managers, managing the Fusion Recruitment process and collating paperwork for pre-employment checks
- Undertaking Document Centre responsibilities
- Assisting the Office Manager with specific tasks and ad-hoc projects
About you
You will be required to demonstrate that you meet the requirements and qualifications below as part of the selection process.Â
Essential requirements:
- A working knowledge of Microsoft Office software package, particularly Outlook, Word and Excel.
- Knowledge of Finance software similar to the Oracle (Fusion) system used by Historic Environment Scotland.
- Experience of working in an admin role – particularly experience of purchase ledgers and recruitment.
- Experience of organising meetings and minute taking.
Desirable requirements:
•     Awareness of Health & Safety in an office environment.
•     Mailbox management
•     A basic understanding of the historic built environment
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Closing date: Wednesday 10 September 2025 at midday.
Administration Officer employer: Historic Environment Scotland
Contact Detail:
Historic Environment Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer
✨Tip Number 1
Familiarise yourself with Oracle Fusion, as it's a key part of the role. You can find online tutorials or resources that explain how to navigate and use this finance software effectively.
✨Tip Number 2
Brush up on your minute-taking skills. Consider practising by attending meetings or watching videos on effective minute-taking techniques to ensure you can capture important details accurately.
✨Tip Number 3
Network with current or former employees of Historic Environment Scotland. They can provide insights into the company culture and expectations, which can help you tailor your approach during the interview.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock agenda for a meeting relevant to the role. This will show your proactive approach and understanding of the responsibilities involved in the position.
We think you need these skills to ace Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly focusing on your knowledge of Microsoft Office and any finance software you've used. Mention specific tasks like managing purchase ledgers or recruitment processes.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at Historic Environment Scotland. Discuss how your skills align with the responsibilities listed, such as organising meetings and taking minutes, and provide examples from your past experiences.
Highlight Relevant Experience: When detailing your work history, emphasise any previous administrative roles, especially those involving financial orders or recruitment. Use bullet points to clearly outline your achievements and responsibilities in these positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Historic Environment Scotland
✨Showcase Your Admin Skills
Make sure to highlight your experience in administrative roles, especially with purchase ledgers and recruitment. Be prepared to discuss specific examples of how you've successfully managed these tasks in the past.
✨Familiarise Yourself with Oracle Fusion
Since the role involves using Oracle Fusion for financial orders, it’s crucial to demonstrate your knowledge of this system or similar finance software. Brush up on its functionalities and be ready to explain how you’ve used similar tools before.
✨Prepare for Minute Taking
As you'll be organising meetings and taking minutes, practice summarising discussions clearly and concisely. You might even want to bring a sample of minutes you've taken in previous roles to showcase your skills.
✨Understand the Organisation's Context
Research Historic Environment Scotland and its mission. Understanding their work in the historic built environment will help you answer questions more effectively and show your genuine interest in the role.