At a Glance
- Tasks: Support governance and reporting for exciting change projects in a dynamic environment.
- Company: Join Hiscox, a leading brand in the insurance market known for innovation.
- Benefits: Enjoy a hybrid work model, competitive salary, and a focus on diversity.
- Other info: Be part of a unique culture that values inclusivity and personal growth.
- Why this job: Make a real impact by improving PMO processes and working with diverse teams.
- Qualifications: Experience as a PMO Analyst in complex change portfolios is essential.
The predicted salary is between 40000 - 50000 £ per year.
Build a brilliant future with Hiscox.
About Hiscox UK: Hiscox UK is a leading brand in the insurance market, recognised as setting the standards others try to emulate. We consistently deliver strong growth and exceptional returns, recruiting only the very best and empowering them to deliver. We are known for insuring the homes of the rich and famous through to the most innovative technology companies. Our customers are diverse and unique and are only united by our ability to provide specialist insurance tailored to their needs.
The Role: We are seeking a PMO Analyst to support governance, reporting, and delivery oversight across the UK change portfolio. Working within a Portfolio Management Office (PMO), you will help ensure strong governance, accurate portfolio data, and consistent reporting across a wide range of initiatives. You’ll work closely with delivery leads and stakeholders to maintain governance standards, meet reporting cycles, and ensure key data (e.g. risks, issues, dependencies, financials) is accurate and up to date.
This is a hands-on role in an evolving environment, where you’ll be expected to proactively engage stakeholders, manage competing priorities, and support continuous improvement of PMO processes, tools, and ways of working, including the use of data and automation tools such as Power BI.
Key Responsibilities:
- Portfolio Governance: Work with the PMO Manager and Portfolio Office Lead to ensure effective management of the portfolio through appropriate and robust governance and controls.
- Own and maintain governance collateral such as Terms of Reference, meeting inputs and outputs.
- Own and manage the Lessons Learned process, working with multiple stakeholders to ensure that lessons are embedded in portfolio collateral, processes and ways of working.
- Own and maintain relevant SOPs for owned PMO processes.
- Work with portfolio stakeholders to implement, own and maintain portfolio health assessment processes.
- Contribute to, and maintain, the Change Delivery Framework, governance processes and tools.
- Assist Project Managers in following frameworks and best practices, working to agree pragmatic solutions for, or escalating, issues.
- Support the deployment and application of the Change Delivery Framework and provide guidance to stakeholders.
- Support the continuous improvement of PMO processes, tools and templates, proactively identifying areas for improvement and leading on identified improvements.
- Work with relevant delivery leads to identify, manage and track risks, issues, assumptions and dependencies across the UK Portfolio.
Data Accuracy & Reporting:
- Use appropriate data tools (e.g. Power BI, Power Automate) to present data to ensure the portfolio can make data led decisions in its governance forums, ensuring that data sources are accurate, up to date and aligned.
- Create, analyse and distribute Management Information, including RAID data, to key stakeholders in a timely manner.
- Identify opportunities for data quality improvements, working with the PMO Manager to agree improvement plans with stakeholders.
- Ensure information reflects the true position of initiatives and projects.
- Produce accurate reports as required for regular and ad hoc meetings and overall portfolio governance.
- Ensure all relevant information is accurate and remains up to date on portfolio management tools across all initiatives, leading on alignment with master data sources and working with data owners to ensure the portfolio is accurately represented where this data is used for governance and reporting.
- Monitor data accuracy and completeness, proactively chasing updates from stakeholders and data owners.
- Work closely with Project delivery leads to ensure that reporting deadlines are met, and reports are clear, consistent and of a high quality.
Stakeholder Engagement:
- Build strong relationships with project, product and programme teams.
- Effectively engage with stakeholders to ensure effective delivery of the portfolio.
Our must haves:
- Proven experience working as a PMO Analyst within a Portfolio Management Office supporting complex change portfolios, within the insurance or financial services sector.
- Strong experience of portfolio-level governance and control processes, including working across multiple concurrent initiatives and stakeholders.
- Demonstrable experience working in fast-paced or evolving environments, ideally where PMO processes and maturity are being developed or improved.
- Strong understanding of project and change delivery lifecycles (e.g. Agile, Waterfall, or hybrid approaches), with experience supporting delivery rather than leading projects.
- Excellent stakeholder management skills, with the confidence to proactively engage, chase updates, and manage competing priorities across multiple teams.
- Strong attention to detail, with a proven ability to maintain high data accuracy and integrity across portfolio reporting.
- Experience working with portfolio data, reporting, and management information, including risks, issues, dependencies, financials and benefits tracking.
- Strong analytical capability, with experience using tools such as: Excel (advanced), Power BI and Power Automate (or similar).
- Ability to work independently and manage workload across multiple governance cycles and deadlines.
- Clear and effective communication skills, with the ability to work with stakeholders at all levels.
Our nice to haves:
- Relevant PMO and/or project management qualifications such as P3O, MoR, MoP.
- Experience of working in the insurance industry.
Diversity and flexible working at Hiscox: At Hiscox we care about our people. We hire the best people for the job and we’re committed to diversity and creating a truly inclusive culture, which we believe drives success. We also know that working life doesn’t always have to be in the office, and as long as it’s safe to do so, we will be operating a hybrid way of working to encourage a healthy work-life balance, with 2 to 3 days in the office per week. Work with amazing people and be part of a unique culture.
PMO Analyst - Governance and Controls in York employer: Hiscox
Hiscox UK is an exceptional employer that prioritises the growth and well-being of its employees, offering a dynamic work culture where innovation and collaboration thrive. With a commitment to diversity and flexible working arrangements, including a hybrid model that promotes a healthy work-life balance, employees are empowered to excel in their roles while enjoying meaningful career development opportunities. Joining Hiscox means being part of a leading brand in the insurance market, where your contributions directly impact a diverse range of clients and initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land PMO Analyst - Governance and Controls in York
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Hiscox on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Hiscox’s values and recent projects. Tailor your answers to show how your experience aligns with their goals, especially in governance and controls.
✨Tip Number 3
Show off your analytical skills! Be ready to discuss how you've used tools like Power BI in past roles. Bring examples of how your data-driven decisions have positively impacted project outcomes.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email to express your appreciation. It’s a great way to keep your name fresh in their minds and show your enthusiasm for the role.
We think you need these skills to ace PMO Analyst - Governance and Controls in York
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as a PMO Analyst. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills:Don’t just list your skills; give examples of how you've used them in previous roles. Whether it's managing risks or using Power BI, we want to see how you’ve made an impact.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free of jargon.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you're serious about joining our team!
How to prepare for a job interview at Hiscox
✨Know Your Governance Stuff
Make sure you brush up on your knowledge of portfolio governance and control processes. Be ready to discuss how you've supported complex change portfolios in the past, especially in the insurance or financial services sector. This will show that you understand the role and can hit the ground running.
✨Show Off Your Data Skills
Since this role involves using tools like Power BI and Excel, be prepared to talk about your experience with data analysis and reporting. Bring examples of how you've used these tools to improve data accuracy and support decision-making in previous roles. It’s all about demonstrating your analytical capabilities!
✨Engage Stakeholders Like a Pro
Stakeholder engagement is key for this position, so think of specific instances where you've built strong relationships with project teams. Be ready to share how you’ve managed competing priorities and chased updates effectively. This will highlight your communication skills and ability to work collaboratively.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle certain situations, like managing risks or improving PMO processes. Think through some scenarios beforehand and prepare your responses. This will help you demonstrate your problem-solving skills and proactive approach to continuous improvement.
