At a Glance
- Tasks: Provide essential PA support to senior executives and manage diverse administrative tasks.
- Company: Join a dynamic team at Hiscox, a leader in the financial services sector.
- Benefits: Enjoy a competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Build strong relationships while thriving in a role that offers accountability and responsibility.
- Why this job: Make a real impact by supporting key decision-makers in a fast-paced environment.
- Qualifications: A Level or Degree education with proven PA experience in a busy setting.
The predicted salary is between 35000 - 45000 £ per year.
This is a busy role providing PA support to the Chief Actuary, Chief Investment Officer, Head of Capital Management, and Head of Tax. The role is diverse, therefore you must be adaptable and able to prioritise and manage your workload appropriately. The role includes, but is not limited to:
- Extensive diary and inbox management
- Offsite planning
- Travel coordination
- Processing invoices and expenses
- Administrative support of quarterly reserving process
- Arranging internal and external meetings and any supporting materials
The role is full‑time with office‑based support (normally two–three days per week but with the option to attend the office more if required). PA support is fundamental to the effective operation of the Group, presenting a great opportunity but also a high level of accountability and responsibility. Hiscox is a fast‑paced environment where the ability to move from routine tasks to complex ones is essential. It is critical that you can handle the range of activities, and the associated commercial pressure, on a “right first time” basis.
What you’ll be doing in the role:
- Extensive inbox and diary management, scheduling internal and external meetings (both in‑person and online) and managing deadlines for all stakeholders
- Arranging domestic and international travel, adhering to country‑specific travel guidance
- Marketplace requisitioner and process personal expenses
- Co‑ordinate team annual offsites
- Schedule quarterly reserving meetings, including preparing final reserving committee packs and distributing via Board Intelligence
- Schedule monthly team meetings and co‑ordinate guest attendees
- Booking boardrooms, arranging catering and IT equipment for meetings and presentations
- Assist with the co‑ordination of all‑day annual rating agency meetings, involving Group CEO‑CFO‑CUO diaries, and manage the billing process for each agency
- Providing holiday and absence cover for other PAs
- Extensive liaising with key external stakeholders and building strong client and broker relationships
Person specification:
- Confidence and strength of character to manage your stakeholders, each requiring different levels of support
- Ability to supervise your own workload and be self‑motivated with the ability to use your own initiative and seek out information proactively
- Adaptable, flexible and willing to help others with a “can do” approach
- Driven and committed
- Confident and outgoing, with a professional manner
- Flexible attitude to working hours as required
- Discreet and able to handle confidential information
- To be able to build relationships and rapport with others
- Education to A Level or Degree standard, with appropriate secretarial qualifications or training
- Highly proficient in writing clear and concise, grammatically correct English
- Proven track record in a PA or team secretarial role within financial services or another fast‑paced environment
- Excellent organisational and interpersonal skills, with the ability to effectively multi‑task and prioritise workloads
- Strong time management skills
- Advanced Outlook, Word, Excel and PowerPoint skills
Personal Assistant employer: Hiscox Underwriting Group Services Ltd (HUGS)
Hiscox is an exceptional employer that values adaptability and initiative, offering a dynamic work environment where Personal Assistants play a crucial role in supporting senior leadership. With a strong emphasis on professional growth, employees benefit from extensive training opportunities and a collaborative culture that encourages innovation and teamwork. Located in a fast-paced financial services sector, Hiscox provides a unique chance to engage with key stakeholders while enjoying a flexible office-based schedule that promotes work-life balance.
Contact Details:
Hiscox Underwriting Group Services Ltd (HUGS) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the people you’ll be meeting. Knowing their background and recent news can help you stand out and show genuine interest.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, not like you’re reading from a script!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your diary management, travel coordination, and any experience in a fast-paced environment to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your background makes you a great candidate. Don’t forget to mention your adaptability and ability to handle multiple tasks.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written application is clear and concise. We want to see your proficiency in English and your ability to communicate effectively right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Hiscox Underwriting Group Services Ltd (HUGS)
✨Know Your Stakeholders
Before the interview, research the key stakeholders you'll be supporting, like the Chief Actuary and Chief Investment Officer. Understanding their roles and how they interact with each other will help you demonstrate your ability to manage their diverse needs effectively.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. Be ready to discuss specific tools or methods you use for diary management, travel coordination, and prioritising workloads to ensure everything runs smoothly.
✨Demonstrate Adaptability
Since the role requires moving between routine and complex tasks, share experiences where you've had to adapt quickly to changing priorities. Highlight your 'can do' attitude and how it has helped you support your team in previous roles.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, as strong communication is key in this role. Be prepared to discuss how you handle confidential information and build relationships with external stakeholders, showcasing your professionalism and discretion.
