At a Glance
- Tasks: Provide essential PA support to senior executives and manage diverse administrative tasks.
- Company: Join a fast-paced financial services company with a dynamic work environment.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Other info: Opportunity to build relationships with key stakeholders and develop your career.
- Why this job: Make a real impact by supporting key leaders and enhancing team efficiency.
- Qualifications: A Levels or Degree, strong organisational skills, and experience in a PA role.
The predicted salary is between 35000 - 45000 £ per year.
This is a busy role providing PA support to the Chief Actuary, Chief Investment Officer, Head of Capital Management, and Head of Tax. The role is diverse, therefore you must be adaptable and able to prioritise and manage your workload appropriately. The role includes, but is not limited to:
- Extensive diary and inbox management
- Offsite planning
- Travel coordination
- Processing invoices and expenses
- Administrative support of quarterly reserving process
- Arranging internal and external meetings and any supporting materials
The role is full‑time with office‑based support (normally two–three days per week but with the option to attend the office more if required). PA support is fundamental to the effective operation of the Group, presenting a great opportunity but also a high level of accountability and responsibility. Hiscox is a fast‑paced environment where the ability to move from routine tasks to complex ones is essential. It is critical that you can handle the range of activities, and the associated commercial pressure, on a “right first time” basis.
What you’ll be doing in the role:
- Extensive inbox and diary management, scheduling internal and external meetings (both in‑person and online) and managing deadlines for all stakeholders
- Arranging domestic and international travel, adhering to country‑specific travel guidance
- Marketplace requisitioner and process personal expenses
- Co‑ordinate team annual offsites
- Schedule quarterly reserving meetings, including preparing final reserving committee packs and distributing via Board Intelligence
- Schedule monthly team meetings and co‑ordinate guest attendees
- Booking boardrooms, arranging catering and IT equipment for meetings and presentations
- Assist with the co‑ordination of all‑day annual rating agency meetings, involving Group CEO‑CFO‑CUO diaries, and manage the billing process for each agency
- Providing holiday and absence cover for other PAs
- Extensive liaising with key external stakeholders and building strong client and broker relationships
Person specification:
- Confidence and strength of character to manage your stakeholders, each requiring different levels of support
- Ability to supervise your own workload and be self‑motivated with the ability to use your own initiative and seek out information proactively
- Adaptable, flexible and willing to help others with a “can do” approach
- Driven and committed
- Confident and outgoing, with a professional manner
- Flexible attitude to working hours as required
- Discreet and able to handle confidential information
- To be able to build relationships and rapport with others
- Education to A Level or Degree standard, with appropriate secretarial qualifications or training
- Highly proficient in writing clear and concise, grammatically correct English
- Proven track record in a PA or team secretarial role within financial services or another fast‑paced environment
- Excellent organisational and interpersonal skills, with the ability to effectively multi‑task and prioritise workloads
- Strong time management skills
- Advanced Outlook, Word, Excel and PowerPoint skills
Personal Assistant in London employer: Hiscox Underwriting Group Services Ltd (HUGS)
Hiscox is an exceptional employer that values adaptability and initiative, offering a dynamic work environment where Personal Assistants play a crucial role in supporting senior leadership. With a strong emphasis on professional growth, employees benefit from extensive training opportunities and a collaborative culture that encourages building relationships with key stakeholders. Located in a fast-paced financial services sector, Hiscox provides a unique chance to thrive in a challenging yet rewarding atmosphere, making it an ideal workplace for those seeking meaningful employment.
Contact Details:
Hiscox Underwriting Group Services Ltd (HUGS) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock session with a friend or family member. Focus on articulating how your skills match the fast-paced environment and diverse tasks of a PA role.
✨Tip Number 3
Showcase your adaptability! During interviews, share examples of how you've successfully juggled multiple tasks or adapted to sudden changes. This will highlight your ability to thrive in a busy role.
✨Tip Number 4
Apply through our website! We love seeing candidates who take the initiative. Plus, it gives you a chance to showcase your organisational skills right from the start!
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your diary management, travel coordination, and any experience in a fast-paced environment like financial services.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed multiple tasks and built strong relationships with stakeholders.
Showcase Your Skills:Be sure to emphasise your proficiency in Outlook, Word, Excel, and PowerPoint. If you have any secretarial qualifications or training, mention those too! We want to see that you can handle the technical side of things.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Hiscox Underwriting Group Services Ltd (HUGS)
✨Know Your Stakeholders
Before the interview, research the key stakeholders you'll be supporting, like the Chief Actuary and Chief Investment Officer. Understanding their roles and how they interact with each other will help you demonstrate your ability to manage their diverse needs effectively.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. Be ready to discuss specific situations where your organisational skills made a difference, especially in diary management or travel coordination.
✨Demonstrate Adaptability
Since the role requires moving between routine and complex tasks, think of instances where you've had to adapt quickly. Share stories that highlight your flexibility and 'can do' attitude, as this will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly and concisely. Given the importance of written communication in this role, consider preparing a brief written summary of your experience to share during the interview, showcasing your proficiency in clear English.
