Finance Coordinator - Group

The Property Services team creates and maintains environments that enable everyone to work at their best. We continually assess how we optimise our offices to ensure connectedness, collaboration, and a stronger community. Our aim is to provide consistently clean, well‑maintained, and fit‑for‑purpose offices for all staff across the global estate, and to provide excellent customer service to colleagues and stakeholders.

Key Responsibilities

• Raise department requisitions via Market Place, ensuring coding is accurate against budgets and POs are sent to suppliers in a timely manner.
• Submit invoices and coding for non‑PO suppliers.
• Assist PS staff to book travel and claim expenses where required.
• Create templates for RF’S/CUTS, analyse all PS cost centres, and check with the Head of Property Services for any final input.
• Update finance templates with the latest numbers.
• Create and analyse monthly finance MI pack for all PS cost centres, arrange follow‑up meetings/discussions to resolve issues with key stakeholders, and flag variances each month.
• Work closely with the PS project manager to ensure all projects are budgeted correctly, updates are flagged and approved, spend is tracked against the budget, and stakeholders are updated throughout.
• Collaborate with UK, US and EU PS managers to keep office budgets accurate, track spend versus budget, and provide regular stakeholder updates.
• Work with group expenses and accounts payable teams to ensure invoices are paid according to payment terms and assets are created correctly.
• Liaise with colleagues and suppliers to resolve queries relating to PS invoices and payments.
• Produce monthly department accruals for PS cost centres.
• Coordinate the information used to create the annual Hiscox carbon report (bi‑annually).
• Create year‑end accruals and submit to the finance team.

Person Specification

• At least 3 years’ experience managing department budgets and finance tasks.
• Detailed understanding of department‑specific finance processes and procedures.
• Ability to extract, interpret and analyse data across a wide range of finance and administration tasks.
• Adept at utilising a range of finance, administration and communication skills to identify and solve diverse finance and operational challenges.
• Shows pride in their work and takes ownership of tasks by identifying the best solutions and adhering to deadlines.
• Demonstrates professional competence, conscientiousness, dedication and efficiency – achieving results in a fast‑paced environment and working on own initiative.
• Proactive, motivated and self‑starter who shows persistence and remains calm when faced with challenging and complicated tasks.
• Works collaboratively and proactively with colleagues and third‑party suppliers to achieve departmental and organisational goals.
• Excellent written and spoken communication skills.
• Fluent in Excel, PowerPoint and Word.

Diversity and Flexible Working

We hire the best people for the job and are committed to diversity and creating a truly inclusive culture, which drives success. We understand that working life doesn’t always have to be ‘nine to five’, and we support flexible working wherever possible. Benefits include comprehensive employee benefits that support mental and physical wellbeing.