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- Tasks: Be the heartbeat of our office, managing daily operations and supporting project delivery.
- Company: Join a fast-paced, purpose-driven team where your contributions truly matter.
- Benefits: Enjoy flexible hours, a company pension scheme, and opportunities for personal growth.
- Why this job: This role offers dynamic tasks in a supportive environment, perfect for those who thrive on variety.
- Qualifications: Experience with Xero, Microsoft 365, and strong communication skills are essential.
- Other info: Bring your energy and organisation to help shape our future!
Join a fast-paced, purpose-driven team where no two days are the same!
We are seeking an organised and proactive Office Manager to support our growing operations.This is a dynamic role where your input directly supports project delivery, client engagement, and team coordination.You\’ll be the engine behind our day-to-day office activities, working closely with leadership and site teams to keep everything running smoothly.
What You\’ll Be Doing:
Your responsibilities will vary depending on experience, but may include:
- Managing version control and issuing up-to-date drawings for site teams
- Sourcing supplier quotes for tenders and using Xero to generate client quotes and supplier POs
- Booking appointments and managing diaries in Outlook for the Director and team
- Handling inbound calls and communicating with clients and site staff
- Liaising with site managers on delivery schedules and project updates
- Processing and checking site foreman timesheets
- Using tools such as Microsoft Project, SharePoint, Excel, and Teams
Key Skills & Experience:
- Experience with Xero and general bookkeeping
- Confidence using Microsoft 365 tools (Outlook, Excel, SharePoint, Project)
- Strong communication and time management skills
- A confident telephone manner and ability to stay calm under pressure
- A proactive, detail-oriented approach and a \”get it done\” mindset
- Ability to thrive in a fast-paced environment
- Familiarity with LinkedIn, Instagram, and Facebook for business is a plus
- A full, clean UK driving licence
About You:
- Demonstrates a strong commitment to continuous process improvement, always seeking smarter and more efficient ways of working
- Applies the Plan-Do-Review cycle to evaluate and refine processes regularly
- Able to identify and resolve issues quickly and effectively, maintaining momentum and quality
- Manages own workload proactively, identifying tasks and taking ownership without needing direction
- Brings sound judgment, common sense, and initiative to everyday decision-making and problem-solving
Job Details:
- Hours – Flexible, but likely a minimum of 8 hours a day
- Pay – Range from £15-25 per hour depending on experience level
- Benefits – Access to company pension scheme
Why Join Us?
- Flexible working hours
- Opportunities for personal growth and skill development
- Supportive team environment
- Company pension scheme
Ready to bring your energy, organisation, and drive to our team? Apply now and help us shape the future of our business.
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Office Manager employer: Hiring People
Contact Detail:
Hiring People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, especially Xero and Microsoft 365. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will highlight your ability to thrive in a fast-paced environment, which is crucial for the Office Manager role.
✨Tip Number 3
Research our company culture and values to align your responses during the interview. Understanding our purpose-driven approach will help you articulate how you can contribute to our team effectively.
✨Tip Number 4
Prepare thoughtful questions about the role and the team dynamics. This not only shows your interest but also gives you insight into how you can best fit into our operations and support project delivery.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Manager role. Emphasise your proficiency in Microsoft 365 tools, Xero, and any experience with project management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive approach. Mention specific examples of how you've successfully managed office operations or improved processes in previous roles.
Highlight Key Skills: In your application, clearly outline your strong communication skills, time management abilities, and experience in a fast-paced environment. These are crucial for the Office Manager position.
Show Enthusiasm for the Role: Convey your excitement about joining a purpose-driven team. Explain why you want to work in this dynamic environment and how you can contribute to the company's success.
How to prepare for a job interview at Hiring People
✨Showcase Your Organisational Skills
As an Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your time management skills and attention to detail.
✨Familiarise Yourself with Relevant Tools
Make sure you are comfortable using Microsoft 365 tools, especially Outlook and Excel, as well as Xero for bookkeeping. During the interview, mention any specific experiences you've had with these tools to demonstrate your proficiency.
✨Demonstrate Proactive Problem-Solving
The role requires a proactive approach to identifying and resolving issues. Be ready to discuss situations where you've taken initiative to solve problems or improve processes, showcasing your ability to think on your feet.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, and be prepared to discuss how you've effectively communicated with clients and team members in previous roles.